Effective

Management of Time
 Why Time Management
• No Bank Account’s – Time is not savable.
• Time is fixed for every one
• You can accomplish more with less effort
• Improved decision-making ability
• Time for learning
• Reduced Stress
• You enjoy your life more
 Prerequisite
For Time Management

• Time management is of no use if we don’t

have a no Defined and Structured work/task
to do.
• Defined and structured work is achieved only
through having proper Goals.
SMART Goals
 Specific - 5W’s

• What do I want to accomplish?

• Why is this goal important?
• Who is involved?
• Where is it located?
• Which resources or limits are involved?
 Measurable – 3 How’s

• How much?
• How many?
• How will I know when it is accomplished?
 Attainable
ASK Triangle
 Relevant
Answer Yes
• Does this seem worthwhile?
• Is this the right time?
• Does this match our other efforts/needs?
• Am I/My Organization the right person to
reach this goal?
• Is it applicable in the current socio-economic
environment?
 Time Bound
• When?
• What can I do six months from now?
• What can I do six weeks from now?
• What can I do today?
 Write Down Your Goals
• Writing down creates a neural connections

• Study by Prof.Gail Matthews at Dominican

University
 Embed The Goal in Sub Conscious
The 3 P’s

• Present
• Positive
• Personal
 Embed The Goal in Sub Conscious
The 3 P’s

• Present - Always make the

statement in present tense.

• Command to Subconsious is in
Present Tense
 Embed The Goal in Sub Conscious
The 3 P’s

• Positive – Always Think Positive.

• Goal should be to achieve

something Instead of disband or
getting rid of something.
 Embed The Goal in Sub Conscious
The 3 P’s

• Personal – Make it always

personal.
Always start your goal with
‘I am’, or
‘My goal is’
 Humans are Greedy

• If the son of Adam had a valley full of gold,

he would want to have two valleys. Nothing
fills his mouth but the dust of the grave, ….”
-Ṣaḥīḥ al-Bukhārī 6075
 What is Time Management

Time Management
=
Prioritizing Our Goals
 The 80/20 Rule
• Devoted himself to finding laws
in economics, trying to make it
into an exact science.
• Author of the three-volume
Trattato di Sociologia Generale
• First noticed the 80/20 Rule
• Pareto’s Law of Principle
Vilfredo Pareto 1848 - 1923
 Examples of the 80/20 Rule
• 80% of Pareto’s peas came from 20% of the
peapods.
• 80% of Italy’s land was owned by 20% of the
people
• 80% of profit is produced by 20% of
employees.
• 80% of crime is committed by 20% of the
criminals.
80/20 Rule in Time Management
Pareto’s Principle
Don't just "work smart", work smart
on the “right things”
 The Pareto’s Principle
• The Pareto’s Principle means “Put your effort where it will
make the most difference”

• The value of the Pareto Principle is that it reminds us to

focus on the 20% that matters.

• Those 20% produce 80% of the results.

• Identify and focus on those things.

• If something in the schedule has to slip, make sure it's not

part of that 20%
 Eisenhower's Urgent/Important
Principle
• This concept, coined as the Eisenhower
Principle, is said to be how former US
President Dwight Eisenhower organized his
tasks.
• It was rediscovered and brought into the
mainstream as the Urgent/Important Matrix
by Stephen Covey in his 1994 business classic,
The Seven Habits of Highly Effective People.
Urgent/Important Matrix
Urgent/Important Matrix
Urgent/Important Matrix
Urgent/Important Matrix
 Be Content
• There are only 24hrs in a day
• Choose wisely only those things that matter
• Leave others for the greater good to yourself
• Achieve things one step at a time
• Don’t get overwhelmed
Result of Not Letting Go
Priority
 Planning & Execution
• Chunk, Block, and Tackle

• Ready, Fire, Aim

 Chunk, Block and Tackle

CHUNK: Break large projects into specific

tasks that can be completed in less than 15
minutes.
 Chunk, Block and Tackle
BLOCK: Rather than scheduling the entire
project all at once, block out set times to
complete specific chunks as early in the day as
possible. This should allow you to ignore most
interruptions and focus on just this task.
TACKLE: Now tackle the specific task, focusing
only on this task rather than the project as a
whole. Once completed, you will feel a sense
of accomplishment from making progress on
the project.
 Ready, Fire, Aim
• READY! Do not over-plan each of your actions.
By the time you fire, the target may have
moved.
• FIRE! Remember the 80/20 rule and just take
action. Even if you don’t hit the bull’s eye,
you’ll probably still hit the target.
• AIM! Make new plans based on new
information. Readjust your aim based on
where you hit the target.