ESTIMATION AND PREPARATION OF TENDER

DOCUMENT FOR RESIDENTIAL BUILDING (G+2)

UNDER GUIDANCE OF
MR. BISHRUR RAHMAN
(ASSISTANT PROFESSOR)

SUBMITTED BY:-

SYED MOHD YAHYA (1601060029)

 INTRODUCTION

Estimation is the technique of calculating or computing the various quantities and the
expected expenditure to be incurred on a particular work or project.

The following requirements are necessary for preparing an estimate :

 Drawings like plan, elevation and sections of important point.

 Detailed specifications about workmanship and properties of materials etc.
 Standard schedule of rates of the current year.
 It is totally different from calculations of the exact cost after completion of the project.
 Estimation requires a through knowledge of the construction procedures and a cost of material.
 OBJECTIVE

 Preparation of Estimate of a G+2 Residential Building.

 Preparation of Tender Documents.
 SCOPE OF PROJECT
 To Estimate the Following Quantities :-
1. Foundation ( Boring)
2. Under Reamed Pile
3. Grade Beam
4. Brick Work Up to Plinth
5. Sand Filling
6. PCC Slab
7. Damp Proof Course (DPC)
8. Flooring ( Marble)
9. Brick Work
10. Lintel Beam/ Columns
11. Wood Work
12. Plumbing & Electric Work
13. Slab & Staircase
14. Plastering & Paint
 METHODOLOGY

• PREPRATION OF DRAWING
• PREPRATION OF ESTIMATION
• PREPRATION OF TENDER PAPERS
• PREPRATION OF CONTRACT DOCUMENT
 LITERATURE REVIEW
 
International Journal of Innovative and Emerging Research in Engineering Volume 4, Issue 4, 2017 (Shivanshi,
Prakash Kumar Solanki, Vikash Jangir)
 
The preparation of estimation is the first step of calculating the quantity and there by calculating cost of work
before starting the construction .This would gives the probable cost or approximate cost of project .Accurate
estimate is prepared in detail item wise by or detailed estimate the work is divided into different items of work, and
the quantities under each item are taken out and then an abstract of estimated cost is prepared at suitable rates.
Provision for contingencies (3% to 5% of the estimated cost) is made in the estimate to cover the miscellaneous
petty expenditures which do not under any item of work. Provision is also made in the estimate for work charged
establishment at 1.5% to 2% of the estimated cost. For complete estimate of a project, besides the estimated cost of
different items of main work, the cost of preliminary works and surveying, cost of land including cost of
acquisition, cost of leveling and dressing of ground and the cost of other external services are required to be
provided in the estimate. Provision for supervision or departmental charges 5% to 10% of the estimated cost is
also made to meet the estimated cost of the whole project. These methods for calculation are in quantity surveying
and valuation .The centre line method may be adopted in all structures but long wall-short wall method is adopted
in building at most.
 ResearchGate.net, April 2008 (M.Brook)
Estimators need to understand the consequences of entering into a contract, often defined
by complex conditions and documents, as well as to appreciate the technical requirements
of the project. Estimating and Tendering for Construction Work explains the job of the
estimator through every key stage, from early cost studies to the creation of budgets for
successful tenders. This new edition reflects recent developments in the field such as new
tendering and procurement methods the move from basic estimating to cost-planning and
the greater emphasis placed on partnering and collaborative working. It also includes
changes to pricing, rates, terminology and technology to bring the book completely up-to
date. Clearly-written and illustrated with examples, notes and technical documentation
the book is ideal for students on construction-related courses needing to understand these
essential processes or professionals beginning in industry
 NEED FOR ESTIMATION AND COSTING

 Estimate give an idea of the cost of the work and hence its feasibility can be determined i.E, whether
the project could be taken up with in the funds available or not.
 Estimate gives an idea of time required for the completion of the work.
 Estimate is required to invite the tenders and quotations and to arrange contracts.
 Estimate is also required to control the expenditure during the execution of work.
 Estimate decides whether the proposed plan matches the funds avail or not.
 TYPES OF ESTIMATES

There are two main types of estimates :-

 Rough cost estimate.
 Detailed estimate.

Depending upon the purpose of estimate, some types of detailed estimate are as follows.
 Contractor’s estimate.
 Engineer’s estimate.
 Progress estimate.
 METHOD OF ESTIMATION

There are different cost estimation methods for calculating the quantity of various items
like earthwork, foundation, concrete & brickwork (plinth and superstructure). But
mainly below two methods are used.

 1. Long wall and short wall method

 2. Centre to centre line method
 LONG WALL SHORT WALL METHOD

Long wall and short wall method is used for

i. Measuring the long wall and short wall the external out-to-out length of walls running in the longitudinal
direction generally is considered as “long wall”

ii. The in-to-in internal length of walls running in the transverse direction is called as “short wall” or “cross
wall”.

iii. For calculating quantity multiply the length into the breadth and height of the wall.

iv. For finding out the length of long wall, simply add centre length of wall to the two times half breadth on
one side of the wall which gives the out-to-out length of long wall.
 CENTRE TO CENTRE LINE METHOD

 Centre to centre line method is one of the methods for preparing an estimate. In this
method first, calculate the centre line length of the wall, and then multiply it with the
breadth and depth of the wall to find out quantity. Centre to centre line method is suitable
for rectangular, circular (polygonal, hexagonal, octagonal) buildings.
 The centre line length for different section of walls in a building shall be worked out
separately. For verandah walls or partition walls joining the main walls, the centre line
length shall be reduced by half of the breadth of the layer of main wall that joins with the
partition or verandah wall at the same level. The number of such joints is studied first to
obtain the centre line length.
 By using this method estimation can be finished more quickly. This method is as accurate
as other methods (expect unsymmetrical wall).
Fig-1 GROUND FLOOR PLAN
 TENDER NOTICE
 
Name of Work -Construction of (G+2) storey building for Lower Income Grade (LIG)/ Economically Weaker Section
(EWS) at Moradabad Pakbada, U.P.
 
Sealed tenders are invited under Two-Bid System from reputed, experienced, technically and financially sound Technology
provider, companies, firms, contractors/ developers, Joint Venture (hereafter called Agency) public and private agencies for
construction of (G+2) storey building.
 
• Estimated Cost: Rs 62,30,757 (Rupees: Sixty two lakhs thirty thousand seven hundred fifty seven rupees )
 
• Time allowed: 12 Months to be reckoned after fifteen days of the date of written orders to commence the work or
from the first day of handing over the site whichever is later.
 
• The site for the work has been allotted by UPHCL.
 
• Condition of the work: The nature of the work is on Design & Build basis. The vetting of structural Design by
Technical Research Institutes of repute will be submitted by the bidder within twenty five days of the award of
work.
 • EMD: Rs 124615.14 (2% of Estimated Cost)
 
• Cost of Tender Rs 1000/- (Non refundable)
 
• Last date of submission of tender 20.10.2020at 3:00 PM
 
• Pre Bid Meeting will be held on 13.10.2020 at 3:00 PM
 
• Opening of Technical Bids will be on 20.10.2020 at 5:00 PM
 
• Opening of Financial Bids will be on 24.10.2020 at 3:00 PM
Tenders can be received from UPHCL Office by making payment of Rs. 1000/- & can also be down-loaded through
the website: www.uphcl.nic.in In case of down loading, the Agency shall have to pay the cost of Tender Form Rs
1000/- in the form of DD favouring UPHCL, at the time of submission of tender. The tender is to be submitted on the
prescribed format in Two Bids in separate cover in the following manner:
Part A - Bid containing requisite documents, Technical Specification, Cost of tender, Earnest Money Deposit
and Integrity pact.
 
Part B - Bid containing Financial Offer
 
The Envelope containing Technical Bid and Financial Offer should be marked as Technical Bid and Financial Bid
separately and submitted in another envelope duly sealed and super scribed “Tender for Construction of (G+2)
storey building for LIG/EWS at Sandila, Hardoi”
 
The EMD, Cost of Tender & all requisite documents must be attached with the Technical Bid.
 
The Financial Bid shall contain the rates only.
 
Address for Communication:
 Executive Director
 UTTAR PRADESH HOUSING CORPORATION LTD.-(UPHCL)
 DETAILING OF DRAWING

LOCATION OF SITE - Moradabad Pakbada

AREA OF PLOT - 143.583 sqm
NO. OF FLATS AT EACH FLOOR - 4
NO. OF DOORS - 20
NO. OF WINDOWS - 12
NO. OF VANTILATOR - 8
 
 SIZE OF DOORS AND WINDOW
 
 D1= 2 DOORS
 L=1000, H=2100
 D2= 1 DOOR
 L=900, H= 2100
 D3= 2 DOORS
 L=750, H=2100
  
 W1=1 WINDOW
 W=1200, H=1200
 W2=1 WINDOW
 W=1000, H =1200
 W3=1 WINDOW
 W= 900, H= 1050MM
 CONCRETE USED IN PCC SLAB

• Total flooring area = 122.6012sqm

Volume of PCC
• = Total area of flooring X (depth of pcc)
• =122.6012sqm x 0.1
• Volume of PCC = 12.260cum

CONCRETE WORK IN ONE PILE (INCLUDING BULB)

= 5.50 x 0.071
= 0.39 cum
Total No. Of Piles= 44
Total Concrete Used In Piles= 44 x 0.39
= 17.16 cum
 CONCRETE WORK IN GRADE BEAM

Grade beam for outer wall

• Grade beam of AB=0.420 cum
• Grade beam BC=0.303 cum
• Grade beam of DE=0.347 cum
• Grade beam of AE=0.40cum
Grade beam for inner walls
• Grade beam 1=0.166 cum
• Grade beam 2=0.106 cum
• Grade beam 3=0.217 cum
• Grade beam 4=0.179 cum
• Grade beam 5=0.160 cum
• Grade beam 6=0.0805 cum
 BRICK WORK BELOW PLINTH LEVEL
Brick work of outer wall below plinth
• Height = 0.425 m
• Length = 18.33 m
• Breadth = 0.23 m
• Volume = = 896 bricks
Brick work of inner wall below plinth
• Height =0.425 m
• Breadth =0.23 m
• Length =11.312 m
• Volume =1.10 cum
• =553 Bricks
Total no. of bricks
=896+553
=1449 bricks
 NO OF BRICKS IN ONE FLAT 
 FOR OUTER WALL
 
 VOLUME OF WALL= 8.916 CUM 
 1 CUM = 500 BRICK 
 8.916 = 500X8.916 
= 4458 BRICK 

 FOR INNER WALL

 
 AREA OF WALL=22.52 
 1 SQM=120 BRICK 
 22.52 = 120X22.52
=2702 BRICKS

 Total No. Of Bricks in One Flat =4458+2702

=7160
PREPARATION OF DRAWING

Fig- 1 First Floor Plan

 PROCEDURE AND DATA REQUIRED TO PREPARE AND
ESTIMATE

PROCEDURE FOR ESTIMATING

 Preparing detailed estimate.

 Calculating the rate of each unit of work.
 Preparing abstract of estimate.

DATA REQUIRED TO ESTIMATE.

 Drawing i.e. plans, elevations, sections etc.
 Specifications.
 Rates.
 PREPARATION OF TENDER DOCUMENT
 A letter of invitation to tender.
 The form of tender (formal acknowledgment that the supplier understands and accepts the
terms of conditions of the tender documents).
 Preliminaries (providing a description of the project, allowing the supplier to assess costs
which, whilst they do not form a part of any of the package of works required by the
contract, are required by the method and circumstances of the works, such as; general plant,
site staff, welfare facilities, and so on).
 A tender pricing document (or contract sum analysis on design and build projects). This sets
out the way prospective suppliers should breakdown their overall tender price and is
effectively an unpriced bill of quantities.
 Design drawings, and perhaps an existing building information model.
 Specifications.
 On construction management contracts.
 REFERENCES

• A Textbook on Estimation and Costing by B.N. DUTTA

• A Textbook of Estimation, Costing & Accounts by D.D. & R.C. Kohli
• WWW.RESEARCHGATE.NET
• WWW.WIKIPEDIA.COM
• https://www.irjet.net/archives/V5/i2/IRJET-V512366.pdf
• A textbook on Estimation and Costing by B.N. DUTTA
• WWW.DAILYCIVIL.COM