TIME MANAGEMENT

Objectives

 Enhance your time management

skills

 Help you gain more control and

increase your efficiency by
identifying your personal
roadblocks
Purpose of Time Management
 Productivity = If you can become more
effective with your time, you automatically
increase your productivity.

 Goals = To make progress toward achieving

your personal and professional goals, you
need available time. Nothing can be done
when you’re out of time.

 Stress = Managing time well can prevent

much of the stress we are subject to.

 Balance = Good time habits can enable us to

achieve a more balanced life, with adequate
time and energy for work, home, family, self.
How much time do you have?

 There are 24 hours in a day.

 7 days in a week ( 168 hours).
 365 days in a year.
What are your goals?
 Make your goals specific and
concrete.
 Set long-term and short-term goals?
 Set a deadline for your goals.
 Monitor your goals.
 Change goals if needed.
 Time Robbers

Group A: Those imposed by our environment

 Interruptions
 waiting for answers
 Unplanned meetings

Group B: Those imposed by us

 failure to delegate
 poor attitude
 Absent mindedness
 personal disorganization
 failure to listen
 Procrastination
 poor planning
 inability to say “no”
 lack of interest
Stresses due to TIME
Long hours and/or frequent business
travel
Unbalanced lifestyle - work is primary
Constant interruptions (phone calls)
Other people not meeting
commitments to you
Can’t get to people you need to talk to
Conflicting meeting schedules
Stress Management Principles

1. You cannot “manage” time!

You can only manage yourself
2. Take 15 minutes to plan
EVERY DAY
3. Be clear about your priorities
are.
4. Measure you progress against
your goals
5. Accept changes
HOW TO MANAGE TIME?

 At the beginning day based upon

your Goals make a list of things to
do each day and focus on three-four
key goals from you daily To Do list
write a “TO DO” list and prioritize as
 A=Must be done, today
 B=Must be done, not required
today
 C=Everything else
 Focus on the A’s
 Re-prioritize to fit “emergencies” in
 Do one thing at a time
 Tackle the toughest assignments in
your “Prime Time” (most productive
time of the day)
 HOW TO MANAGE TIME?
 Be flexible and ready to accept
changes
 Understand events which I have
control
 Incorporate clean-up day periodically
as part of your work management
practices
 Set a deadline for each work based up
on priority
 Evaluate your progress time to time

“Work smarter, not harder.”

 Prime Time
 The time of the day that you are
most productive.
 Determine the hours of the day you
are most productive (early morning /
mid-afternoon)
 Schedule routine tasks during non-
prime time hours.
 Schedule creative or intense tasks
during peak times.
 2
Energy Level
1.8

1.6

1.4

1.2

0.8

0.6

0.4

0.2

8:00 AM 10 12 2 4:00 PM
The Present
Yesterday is History

Tomorrow’s a Mystery

But Today is a Gift

That’s Why They Call it

The Present
MONEY DEPOSITED IN YOUR
ACCOUNTS
 Eighty Six Thousand Four Hundred

 Picture this:
 Each day your bank
deposits RS 86,400/-
in your checking
account.
 There’s just one catch.

 You have to spend it all

in one day.
 You can’t carry over
any money to the next
day.
What would you do?

• You’d spend it all,

Right?
 24 hours per day
X
60 minutes per hour
X
60 seconds per
minute
=
86,400 Seconds
 Every Second Counts

 Spend every second in an

efficient and productive way

 If you fail to use the day’s

deposits, the loss is yours.
 To Realize the Value of:
 ONE YEAR, ask a student who failed a
grade.
 ONE MONTH, ask a mother who gave birth
to a premature baby.
 ONE WEEK, ask the editor of a weekly
newspaper.
 ONE DAY, ask a daily wage laborer with
kids to feed.
 ONE HOUR, ask the lovers who are
waiting to meet.
 ONE MINUTE, ask a person who missed
the train.
 ONE SECOND, ask a person who just
avoided an accident.
 ONE MILLISECOND, ask the person who
won a silver medal in the Olympics.
Time is a Non Renewable Resource

 Once it is gone, it is gone.

 You will never see this moment

again.
T – Things
I – I
M – Must
E - Earn
Thank You