Presentation in

English
.
 Introduction to
All presentations have a common objective.
People give presentations because they want to Presentations
communicate in order to:
• inform
• train
• persuade
• sell

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Presentation Preparation
Objective
Before you start to prepare a presentation, you should ask yourself: "Why am I making this
presentation?" Do you need to inform, to persuade, to train or to sell?

Audience
"Who am I making this presentation to?" Sometimes this will be obvious, but not always. You
should try to inform yourself. How many people? Who are they? Business people? Professional
people? Political people? Experts or non-experts?

Time and length

"When am I making this presentation and how long will it be?" Will it be 5 minutes or 1
hour? Just before lunch, when your audience will be hungry, or just after lunch, when
your audience will be sleepy?

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Method
How should I make this presentation?" What approach should you use? Formal or informal? Lots of
visual aids or only a few? Will you include some anecdotes and humour for variety?

Content
"What should I say?" Now you must decide exactly what you want to say. First,
you should brainstorm your ideas. You will no doubt discover many ideas that
you want to include in your presentation. But you must be selective.

Rehearsal
Rehearsal is a vital part of preparation. You should leave time to practise your
presentation two or three times.

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The Structure of Presentation

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WARNING !!!!!!!!!
When you give your presentation, you should be - or appear

to be - as spontaneous as possible. You should not read

your presentation! You should be so familiar with your
subject and with the information that you want to deliver that
you do not need to read a text. Reading a text is boring!
Reading a text will make your audience go to sleep! So if you
don't have a text to read, how can you remember to say
everything you need to say? With notes. You can create yourContoso
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Language of Presentations
I. Simplicity and Clarity
If you want your audience to understand your message, your language must be
simple and clear. Use short words and short sentences. Do not use jargon, unless you
are certain that your audience understands it.

Use active verbs instead of passive verbs. Active verbs are much easier to
understand. They are much more powerful. Consider these two sentences, which say
the same thing:

1. Toyota sold nine million vehicles last year.

2. Nine million vehicles were sold by Toyota last year.

Which is easier to understand? Which is more immediate? Which is more powerful?

#1 is active and #2 is passive.
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II. Signposts
When you give a presentation, how can your audience know where they are? How can
they know the structure of your presentation? How can they know what is coming next?
They know because you tell them. Because you put up signposts for them, at the beginning
and all along the route. This technique is called 'signposting' (or 'signalling').
During your introduction, you should tell your audience what the structure of your
presentation will be. You might say something like this:

"I'll start by describing the current position in Europe. Then I'll move on to some of the
achievements we've made in Asia. After that I'll consider the opportunities we see for further
expansion in Africa. Lastly, I'll quickly recap before concluding with some
recommendations."

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The table below lists useful expressions that you can use to signpost the various parts of your presentation.

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Writing a Presentation
Outline

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Most presentations are divided into 3 main parts
(+ questions)

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I. Introduction
The introduction is a very important - perhaps the most important - part of your presentation. This is the first impression that your
audience have of you. You should concentrate on getting your introduction right.

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 Introducing the speaker
The level of formality of your welcome address will also apply to how you introduce yourself. Customize it to match your
audience.

Let me briefly introduce myself. My name is “John Miller” and I am delighted to be here today to talk to you
about…
First, let me introduce myself. My name is “John Miller” and I am the “Position” of “Company X”.
I’m “John” from “Company Y” and today I’d like to talk to you about…

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II. Body
The body is the 'real' presentation. If the introduction was well prepared and delivered, you will now be 'in control'. You will
be relaxed and confident.
The body should be well structured, divided up logically, with plenty of carefully spaced visuals.
Remember these key points while delivering the body of your presentation:
 Do not hurry
 Be enthusiastic
 Give time on visuals
 Maintain eye contact
 Modulate your voice
 Look friendly
 Keep to your structure
 Use your notes
 Signpost throughout remain polite when dealing with difficult questions

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III. Conclusion
Use the conclusion to:
1. Sum up
2. (Give recommendations if appropriate)
3. Thank your audience
4. Invite questions

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Let’s practice….

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Good morning ladies and gentlemen. Thank you for attending the presentation regarding this Covid-19 counseling. My name is
Tania, I am from city health department.
As you can see on the screen, the Covid-19 virus is a very fast spreading virus.

Until now, cases of spread have not decreased. Therefore, I urge everyone to adopt the strict health protocols shown on the
screen. Health protocols such as wearing a mask wherever you go, washing your hands and strict social distancing must be
applied so that we can reduce the spread of the Covid-19 virus.

In the pamphlets that I have shared, you can learn more about this virus and how to protect yourself and your family. Do you
have any questions regarding this matter?

For answers I will convey in the question and answer session. Thank you for your attention.

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Large Image Slide

PRODI MANAJEMEN & AKUNTANSI

FAKULTAS EKONOMI DAN BISNIS

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Manajemen x Akuntansi

Presenting a Business
Trip Plan

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Writing a presentation outline for your Business Trip

PRODI MANAJEMEN PRODI AKUNTANSI

1. Plan out the details of your trip. Include the dates of travel, 1. Create a budget. This will be based on the proposal given to
locations you plan to visit, approximate length of stay and any you
specific goals you have for the trip.
2. The budget will be based on where your team plan to travel,
2. List all the materials you're going to need the time and what additional equipment they'll need. All money
and assistance requested in the proposal must be rigorously
3. Write your proposal. This should include a letter of
explained and accounted for
introduction of yourself and the project, a detailed explanation
of the trip and your expected outcomes or deliverables, a 3. Research potential funding sources
budget of how you plan to spend the money and any
4. Outline a project budget
supporting documents that can strengthen your case
5. Presenting the project budget
4. Presenting the Business trip plan
5. Review the proposal and send it to The Budgeting Team of
your company

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