Effective Meeting Practices

A Think-Pair-Share Activity
Think about the BEST meeting you have
ever attended…
With a partner, discuss this experience

What happened at this meeting

to make it the best?

Prepare to share your partner’s

experience with the group.
A Think-Pair-Share Activity
Think about the WORST meeting you
have ever attended…
With a partner, discuss this experience

What happened at this meeting to make it the

worst?

Prepare to share your

partner’s experience with the
group.
The qualities of an
EFFECTIVE
meeting are…?
Steps for an Effective Meeting
BDA Strategy

Before the Meeting

During the Meeting
After the Meeting
 Before the Meeting
 Notify everyone as soon as you know about it.
“Save the date”
 Remind everyone in a fun way – use eye-
catching graphics, color, etc.
 Remind your team to bring items/assignments
needed for meeting.
 Create an agenda that is realistic for the amount
of time you have and that reflects team members
input.
 Be sure they have an agenda before arriving.
 Before the Meeting
Prioritize the agenda.

Your first few topics are generally the most

important.

Have additional copies of the agenda or

overhead or chart paper with agenda visible so
all will have a copy even if they forgot to
bring theirs.
 Establish group norms, post the norms and
follow the norms.
 During the Meeting
Begin and end on time.

Clearly state the purpose and objectives of

your meeting.

Have a warm-up activity. Brain teaser,

sharing successes, etc

Feed them, they will come.

 During the Meeting
Assigning roles
Sample Roles: Recorder, Reporter,
Time Keeper, Facilitator

Creating and sustaining working committees

Sample Committee: Attendance,
Achievement/Promotion, Discipline, Communications,
Business Partners, Internships, Assemblies, Field Trips,
etc.
 After the Meeting
Be sure everyone receives a copy of the minutes.
Reminders to team members:
Date, time, location of next meeting, what is
needed (homework) at the next meeting.
Personalized notes of thanks.
Ex: Thanks for sharing your idea about ____
at the meeting. Thanks for bringing the
pretzels and juice! Thanks for volunteering to
help plan our assembly this month!
Steps for an Effective Meeting
BDA Strategy

Before the Meeting

During the Meeting
After the Meeting
Guidelines for Team Meetings
• At each meeting your team should have conversations about:
Students – recognizing students, students of concern
Data - Attendance , lateness, predicting and
preventing low attendance days, competitions,
achievement
Instruction – Previewing lesson plans,
interdisciplinary projects, units, lessons, common
assessments, team teaching strategies, etc
Climate – activities and events to build the sense of
community, welcoming students, addressing climate
issues