Professional Documents
Culture Documents
management
Programme Objectives
Through this programme you will be able to
understand:
Why….????? Time Management….
Need or proper Utilization of Managing time
Time Management Model
3 P’s of Effective Time Management
Delegation - to enhance the Action Plan…
Ineffective Delegation…..Causes / Solutions
SMART – Goal Setting
Benefits of Time Management…..!!!!!!
Time management
Try and answer this quiz!
How old were you five years ago?
What did you look like at that time?
What did you do then?
What has changed ever since?
What have you achieved in this time?
And…….
How quickly do you think has the time
passed?
Time management
You will agree with no hesitation that TIME
has passed very quickly!
WHY ?
Let us look at an old story
Time management
A KING, his attendant and the Prime Minister
One day, the King looking out from his Palace window
saw some settlements forming at the banks of the river.
He said to the attendant “Find out what it is”
The attendant ran and reported back after few minutes-
“Your Highness, they are tents”.
The King asked again “Where are they from”?.
The attendant ran again and reported back after some
time – “From Persia”
Time management
The King asked again “How many people are
there?” The attendant once again ran to find out
and reported back “675 men”.
“No women?” asked the King and off went the attendant
again. Relentless questions and corresponding trips by
the attendant followed!
Attendant was already getting irritated and started
wondering why the King cannot think cohesively and
ask more questions in one go rather than asking one
question at a time.
The PM had a meeting with the King to know what all he wanted to
know and in addition to that put his own thoughts and plan together
to get some additional benefits for the Kingdom.
Time management
So the PM made the king explain what all he wanted in one go, did
proper planning, prioritized the job, did some value add of his own and
above all
II
URGENT & IMPORTANT &
IMPORTANT NOT URGENT
To do list
Goal setting
Proactiveness
Priorities (ABC)
Understanding others
Improving yourself
Time management- Getting SMART with time
But if You still need to do those under cat 3&4, then how
to proceed?
Time management- Getting SMART with time
Goal setting:
Goal setting:
Proactiveness:
Understanding Others
Ask, clarify, ask again (if you are not clear) before you
start the job
Time management- Getting SMART with time
Improving Yourself:
S – Strength
W– Weakness
O – Opportunity
T – Threats
Time management- Getting SMART with time
Strengths:
Weaknesses:
Opportunities:
Threats:
Put little bit of time apart EVERYDAY for this and You will
see the improvement for Yourself very fast
Time management- Getting SMART with time
Here are a few simple steps to find that extra hour for all
these.
Time management- Finding that extra hour
ACT NOW
Final Tips for Effective Time
Management
Spend time in Planning and Organizing: Consider your Biological Time:
Think and Plan Find out which is the best time for you
Organize in a way that makes sense to study
you Are you a morning person?
Set Goals: A night owl?
Decide what you want to do Late Afternoon?
Take a “SMART” approach Do Right Things Right:
Goals give you required direction Doing things right is Effectiveness
Prioritize: Doing things right is Efficiency
Prioritize and identify what you value Focus first for Effectiveness
Flagging/Highlighting can be very helpful Concentrate on Efficiency
Once prioritize, concentrate on those that Eliminate the Urgent:
would add value Urgent tasks have short term
Use a to do list: Consequences
Find out what is urgent and important Important tasks are long term and goal
Put them in order of preferences related
One completed delete them from your list Flagging and or highlighting items are
Be Flexible: important
Allow time of interruptions and distractions Attach deadline to each of the items
Save larger block of time for priorities Conquer Procrastination:
Ask yourself questions and get back to Learn to say “NO”
your goal Reward Yourself
“The bad news is that time flies.
The good news is that you’re the pilot.”
- Michael Altshuler
Today we learnt
Through this programme you now understand:
Why….????? Time Management….
Need or proper Utilization of Managing time
Time Management Model
Urgent & Important Quadrant
To do list
Delegation - to enhance the Action Plan…
Ineffective Delegation…..Causes / Solutions
SMART – Goal Setting
SWOT Analysis
Benefits of Time Management…..!!!!!!