INTERNATIONAL BUSINESS

Name – Venkatesh Eda

Roll no – 153
Class – TYBBI
Topic- Export Documents
 INTRODUCTION 

The exporting activity involves several commercial and

regulatory procedures. These procedures also involve
considerable documentation requirements. The export
documentation involves the preparation of the specified
number of copies of the prescribed documents pertaining
to the different procedures.
Export documents not only gives detail about the product
and its destination port but are also used for purpose of
taxation.
                     IMPORTANCE 

Export documentation plays a vital role in international

marketing as it facilitates the smooth flow of goods and
payments thereof across national frontiers.
It is widely considered as the heart and soul of international
business as no form of international business can be done
without the presence of proper documentation. A number of
documents accompany every shipment. These documents must
be properly and correctly filled.
                               CONFIRMATION OF ORDER 
Once the negotiation are completed and conditions are acceptable to
the buyer and seller, the buyer may place and order with the
exporter. Export license : the exports of some items are banned and
of some items controlled by means of licenses, though many items
are permitted to be exported freely.

                                          FINANCE 
If the exporter require pre- shipment financial assistance, he should
take the necessary steps to obtain it. Production/procurement of
goods : Once the order is confirmed, the exporter should take
necessary steps to ensure the timely availability of the goods of the
specifications required and execute the export order promptly.
CUSTOMS FORMALITIES GOODS 

Customs Formalities Goods may be shipped

out of India only after Customs clearance has
been obtained. Following documents to the
customs authorities:- 

1. Shipping bill 

2. Declaration regarding truth or statement

made in the shipping bill

3. Invoice  

4. GR form
5. Export licence

6. Quality control inspection certificate

7. Original contract, wherever available

 or correspondence leading to contract 

8. Contract registration certificate

9. Letter of credit 

10. Packing list 

11. AR-4 form 

12. Any other documents

                     EXCHANGE CONTROL FORMALITIES 

An exporter, who has sent goods outside the

country, has the obligation to satisfy the Reserve
Bank of India that he has received payment from
his overseas buyer. 
Make a declaration on the prescribed form to the
Collector of Customs that foreign exchange,
representing the full export value of goods, has
been or will be disposed of in the manner and
within the period specified by the RBI
International .
 DOCUMENTS RELATED TO
GOODS 

1. Invoice : An invoice is the seller’s bill for merchandise

and contains particulars of goods, such as the price per
unit at a particular location, quantity, total value, packing
etc. 

2. Packing Note and List : Difference between a packing

note and a packing list is that the packing note refers to the
particulars of the contents of an individual pack, while the
packing list is a consolidated statement of the contents of a
number of cases or packs. 

3. Certificate of origin : A certificate of origin, as the name

indicates, is a certificate which specifies the country of the
production of the goods.
 SUMMARY 

 Some important steps and documents in export

transaction are : preliminaries, inquiry and offer,
confirmation of order, export license, finance,
procurement of goods, shipping space, packing
and marking, quality control and pre-shipment
inspection, excise clearance, customs formalities,
exchange control formalities, insurance, shipping
goods, negotiation of documents and export
incentives
THANK YOU