REPORTS

TYPES OF REPORTS
Regular Reports Ad hoc (Special purpose)
reports
- Prepared monthly, - Describe or explain a
quarterly, or annually program, e.g. the
- Give information, e.g. introduction of a new
about sales, income, company program, or
credit status, or the the result of a credit
company’s performance investigation
STRUCTURE OF A REPORT
1. Title
2. Executive Summary
3. Introduction
4. Main body
5. Conclusions
6. Recommendations
* The executive summary and introduction can be merged
* The recommendation part can be dispensed
TITLE
Explain exactly what the report is about
•The future of small businesses under the Consumer Protection Acts
•The results of an investigation into the damage to two turbine engines
covered by policy as 66172241
•Fossil fuels as a source of energy
 EXECUTIVE SUMMARY
•Explain the situation (What has happened, what are the
problems, what has been investigated)
•Methods used to collect information (optional)
•Summarize the main results, findings, solutions,
recommendations
* Give readers a quick overview of the total situation
*May be easier to write once the body has been completed.
 EXECUTIVE SUMMARY

Executive summary
We have been contacted by Lenz AG. a German manufacturer of mobile
phones, and asked about the possibility of a cooperation agreement. We
would adapt our business software for use in their products. Tests show
that their product is a very good one and popular with our target market.
EXECUTIVE SUMMARY –
USEFUL PHRASES
- We have…
- We use two sources of information: …
- Tests show that…
- We would…
- We could…
 INTRODUCTION
-List the main parts of the report (what the report does, what points will be looked
at)
- Should be presented in bullet points
This report will look at:
• the hardware manufacturer and their equipment
• software that could be used on their mobile phones
• the advantages of working together
• recommendations for action.
MAIN BODY

- Include different sections with different headings

depending on the contents of the report
- A numbering system should be used for long reports (1,
1.1, 1.2, 2, 2.1, 2.2)
MAIN BODY
E.g.
Problems
Solutions
Reasons
Findings
Sales
Advertising
CONCLUSIONS

- Ideas you have formed from the evidence examined or the

findings in the main body of the report.
- Interpret and comment on the facts and draw together the
different aspects of the situation as you see it.
CONCLUSIONS

Conclusions
With our main competitors already in this market, and its
potential for international sales, we recommend that we should
implement a new Internet strategy as quickly as possible. I would
suggest a meeting before the end of this financial year.
CONCLUSIONS
Conclusions
From the evidence we have examined it appears that the new legislation
will have the following effects:
1 Businesses with an annual turnover of not more than £4.5 million will
find that...
2 Customers in groups a, b1, c1, and c2 will try to...
3 Electrical and mechanical products will certainly...
RECOMMENDATIONS
- Recommendations other than what has been mentioned in
the main body or conclusions
- A particular action or a course of actions which are led to by
the main body or conclusions
E.g.
We should have a meeting as soon as possible to discuss the
plan to carry out these solutions)
I would suggest a meeting before the end of this financial year.