BUSINESS

COMMUNICATION
Vishal Mehta
FYBMS
28
MEETING
 INTRODUCTION
 Whenever you feel the need to discuss things face to face rather than
through Phone , E-mails , Posts on website, you meet the person and the
meeting takes place.
 The advantage here is that you get to make eye contact , see their facial
expression and body language and add on to the meaning you make
your words through the non-verbal language.
 This aspects of a meeting becomes more important because statistics
reveal that only 7% of communication is spoken. The other 93% is
made up of tone (38%) and body language (55%).
 GENERAL MEETING :-
It is place where reports of
committees and sub committees are
presented.
It takes decision in important matters.
It is conducted at regular intervals.

Executive Meeting :-
SPECIAL MEETING :-
This types of meetings are
These meetings are called TYPES conducted on regular basis
expressly for one issue at a OF todicussthe work that has been
time, for instance planning for accomplished as well as the
the sports meet to be MEETING problems being faced in the
conducted soon. execution of day to day activities.
Annual General Meeting :-
It is considered as must for
mostorganisations.
It is conducted once a year for
financial report stating the sources
for funds, the expenditures and the
current position.
 Generation
of
new ideas

ADVANTAG
Feeling ES
Of Team spirit
OF
involvement is
and COMMITTE developed
participation E
MEETINGS

Instant
feedback
to
ideas presented
DISADVANTAGES
OF
COMMITTEE
MEETINGS
Time
And
Cost

Compromise
Personal prejudice

Lack
of
Effectiveness
 GROUP DYNAMICS IN A MEETINGS
 The facilitator should himself / herself believe that the outcome of
brainstorming in a meeting is sure to bring good results.
 The goals of the meeting should be clearly mentioned in the agenda as well as
stated at the beginning of the meeting to bring in a sense of accountability.
 The group dynamics at play should be observed carefully on the basis of
personality traits displayed so that these factors can be anticipated and
addressed.
 Create an atmosphere wherein both the presenters and the attendees can freely
interact with each other.
 Duties and responsibilities should be evenly distributed to everyone who is
willing to pitch in.
 Every participant contribution should be acknowledged .
THANK
YOU