PUBLIC BIDDING – PROCUREMENT OF

EQUIPMENT

Mr. Joel R. Namit

Management and Audit Analyst II
Section Head – Asset and Inventory Section
Pre-Audit Division
Provincial Accountants Office
Procurement of Goods (Equipment) – Public
Bidding
• 1. Disbursement Voucher
• 2. Certification from PGSO that original docs are retained/kept by
BAC Secretariat (Office Order/Agreement-PACCO, PGSO & BAC)
• 3. Certificate of acceptance from PGSO
• 4. Letter Request to COA by PGSO Head - Request for STPI Inspection
• 5. Inspection and Acceptance Report
• 6. Charge invoice/delivery receipts/sales invoice
• 7. Property Issue Slip (PIS)
• 8. Acknowledgement Receipt For Equipment (ARE)
Cont. Procurement –Public Bidding
• 9. Inventory Custodian Slip (ICS)
• 10. Requisition and Issue Slip (RIS)
• 11. PGSO Transmittal to COA of photocopy of Inspection Report, Delivery
• Notes and Purchase Order (COA Circ. 76-34 and COA Circ. 89-229)
• 12. Purchase Order
• 13. Notarized Contract Agreement
• 14. Obligation Request and Status
• 15. Notice to Proceed
• 16. Notice of Award
Cont. Procurement – Public Bidding
• 17. Notice of Post Qualification
• 18. General Condition of Contract
• 19. Special Condition of Contract
• 20. Schedule of Requirements
• 21. 1st Indorsement to COA by BAC Secretariat for contract Review
• 22. Contract review Checklist duly received by COA
• 23. Approved Purchase Request