SYSTEM DEVELOPMENT FOR PASSPORT OFFICE

SRI PASSPORT OFFICE

SRI passport office is located at Coimbatore It employs nearly 25 members Presently the company is in its introductory stage

To achieve profit in an ethical manner and to establish globally.

To achieve customer satisfaction by rendering service to the fullest mode.

EXISTING SYSTEM
FEATURES: It has the database for storing customer information Employee details and salary transactions are stored in a separate database

SYSTEM DEVELOPMENT ACTIVITIES

User requirement Feasibility study System analysis System designing Testing and implementation Maintenance

NEED FOR ENHANCED SYSTEM

Passport sector is a booming industry in Coimbatore Everyday the office is swammed with people applying for passport Initially all the transactions were done through papers Now all the transactions are done online Hence it requires an automated system for regular and accurate flow of information.

FEASIBILITY STUDY
TECHNICAL FEASIBILITY Various transactions are carried out through the existing system. Requires only few software components to be added.

ECONOMIC FEASIBILITY The system helps to minimise the losses through human errors Computerized system helps to minimise the cost.

OPERATIONAL FEASIBILITY The system to be developed is user friendly and easy to handle Does not require any special training to the users

SYSTEM ANALYSIS
The existing system does not have provisions to store information about cheque. The new system has been designed in such a way to store such details and generate useful reports.

SYSTEM DESIGNING
Once the analysis is made the new system is developed which requires careful monitoring The various activities can be defined through Context diagram Data flow diagram Entity relationship diagram

CONTEXT DIAGRAM
Account File

Bank

Bounced cheque

Update Account Master Sent letter Bounced cheque packet

Letter

Customer

Information correction department

Correction department

Correction form

DATA FLOW DIAGRAM

Bounced cheque Bank

Correction department

Correction form

Handle bounced cheque

Letter

Account file

Customer

Handle bounced cheque Bank

Correction department Bounced cheque Correction form

Update balance

Account file Letter

Send letter

Customer

ENTITY RELATIONSHIP DIAGRAM

Name

Customer

Bank a/c no

Cheque No

Approval

Bank/Passport office

Verification

Any mistake Stating the error Correcting the error Correction department

Information sent to customer

TESTING AND IMPLEMENTATION

Before implementation of the new system, testing of each entity has to be done. Then the whole system has to be processed All technical errors should be removed before implementation After implementation, the system should be checked at frequent interval and maintained.