PRINCE SHRI VENKATESHWARA PADMAVATHY ENGINEERING COLLEGE,

CHENNAI-600 127

HOSTEL MANAGEMENT SYSTEM

TEAM MEMBER:
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K.SWETHAMALYA(411719205050)

T.ISHADHARASHNI(411719205022)
 CONTENT
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 Abstract
 Objective
 Existing system
 Proposed system
 System requirements
1)Hardware
2)Software
 Advantage
 Disadvantage
 List of modules
 Module description
 Output screenshot
 ABSTRACT
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 “HOSTEL MANAGEMENT SYSTEM” is a software developed for managing various activities in the
hostel. For the past few years the number of educational institutions has been increasing rapidly.
 The College Hostel integrates the transaction management of the Hostel for better control and timely response.
This eliminates time delay and paper transactions being marked.
 The warden is provided with a better control over the transactions like adding the details of new students in the
hostel, modifying the details of the students, deleting the students, viewing the student’s details in the Hostel.
 This project’s main Motto is to reduce the effort of Wardens and provide better service to the students.
 The goal of this project is to develop a system for the computerization of the Hostel.
 This particular project deals with the problems of managing a hostel and avoids the problems which occur when
carried manually.
 The common transactions of the hostel includes the maintenance of mess bills, information about students in
the hostel, enrolling of new students and their payments and dues etc. are stored into the databases and reports
are generated according to the user requirements .

DOMAIN: WEB APPLICATION

 
 OBJECTIVE
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 Hostel Management system is the system that manages the student data, staff data, students’
admission process and creates receipts for the fees paid by the student who stay in the hostel
and also help in maintaining visitor’s messages.
 This system is designed in favour of the hostel management which helps them to save the
records of the students about their rooms. It helps them from the manual work from which it is
very difficult to find the record of the students and the mess bills of the students, and the
information about those who had left the hostel. .
 We design this system on the request of the hostel management, through this they cannot
require such an efficient person to handle and calculate the things.
 This system automatically calculates all the bills and issues the notifications for those Students
who are against some rules. Through this it’s possible to check the personal profile of all the
current students within a fraction of seconds.
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Thus the follow many objective like:

 To increase efficiency of students.

 For fast access data.

 To manipulate the hostel transactions with instant confirmation.

 To save time.

 For secure and smooth running the program.

 For error free, effective and easy for database related works.

 The application request for the check -in and check- out date and time, number of visitors and his/her preferred
room category;
 EXISTING SYSTEM
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 The existing system is manual based and needs a lot of effort and consumes enough
time.

 In the existing system we can apply for the hostels online but the allotment
processes are done manually.

 It may lead to corruptions in the allocation process as well as hostel fee calculation.

 The existing system does not deal with mess calculation and complaint registration.
 PROPOSED SYSTEM
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 This project is aimed at developing a system for keeping records and showing information about or in
a hostel.

 This system will help hostel officers to be able to manage the affairs of the hostel.

 This system will provide full information about a student in the hostel. It will show rooms available or
not and number of people in a particular room.

 This will also provide information on students who have paid in full or are still owing. This system
will also provide a report on the summary detail regarding fees and bills students are owing.

 It Also included is a user module for employees or the hostel officer. There will also be an
administrator module which will be accessed by the administrator and has the ability to delete, add and
edit employee records.

 This system will be developed based on Software Development Life Cycle (SDLC) with PHP and My
SQL server.
 ADVANTAGES
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 Redundancy is reduced; loss of data due to physical damages can be overcome by taking
the backup and recovery from the proposed system.
 Provides data security and good accessing rights.
 The proposed system provides efficient maintenance of information about the students in
the Hostel.
 Because of computerization manual work is eliminated and manual errors can be
overcome easily.
 Generates reports as needed.
 SYSTEM ARCHITECTURE
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 MODULES
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 Working Modules

1. These are sub modules in the phases,

2. Administrator module
3. User Module.
  Administrator module:
 The Administrator can:
1. Allot different students to the different hostels.
2. Vacate the students from the hostels.
3. Edit the details of the students & modify the student records.
  User module:
 The user can:
1. Can submit the application form.
2. Can view the notice board.
3. Can submit the vacating form.
 SAMPLE CODE
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logging,php
<?php

session_start();

include('includes/config.php');

include('includes/checklogin.php');

check_login(); ?>

<!doctype html>

<html lang="en" class="no-js">

<head> <meta charset="UTF-8">

<meta http-equiv="X-UA-Compatible" content="IE=edge">

<meta name="viewport" content="width=device-width, initial-scale=1, minimum-scale=1, maximum-scale=1">

<meta name="description" content="">

<meta name="author" content="">

<meta name="theme-color" content="#3e454c">

<title>Access Log</title>

<link rel="stylesheet" href="css/font-awesome.min.css">

<link rel="stylesheet" href="css/bootstrap.min.css">

<link rel="stylesheet" href="css/dataTables.bootstrap.min.css">

<link rel="stylesheet" href="css/bootstrap-social.css">

12 login.html
<html>

<head>

<script>

function fun() {

alert("Your id has been logged in");

</script>

<meta name = "viewport" content="width=device-width, initial-scale=1.0">

<title>

Website Design Using Html and Css

</title>

<link rel = "stylesheet" href = "style1.css">

</head>

<body bgcolor ="white">

<h1><center>LIBRARY MANAGEMENT SYSTEM</center></h1>

<div class = "main">

<nav>
 SAMPLE OUTPUT
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Admin Page User Registration

14 Admin profile Room Details