PERSONNEL MANAGEMENT IN THE PHILLIPINE

NATIONAL POLICE

CHAPTER 5
AFP/PNP HOUSING PROJECTS (PHASE 1)
NAME OF SUBDIVISION
BOCAUE HILLS
GRANVILLE HOMES
HEROESVILLE 1
ST. MATTHEW HEIGHTS
Holiday homes
Ciudad adelina 1
Cuidad adelina 2
South summit residences
La solidaridad estate homes 1
The valley breeze residences
The lake breeze residences 1
La solidaridad estate homes 1
Heroes ville 2
LOCATION/PROJECTS
NORTH SECTOR
BRGY. Batia, bocaue, bulacan
Brgy. Tambubong bocaue, bulacan
Brgy. Tambubong bocaue, bulacan
Brgy. San mateo,norzagaray, bulacan
SOUTH SECTOR
Brgy. Biclatan,gen. trias, cavite
Brgy. Conchu, trece Martinez, cavite
Brgy. Luciano, trece Martinez, cavite
Brgy. Aguado, trece martines, cavite
Brgy. Timbao, binan, laguna
Brgy. Kay-anlog, calamba, laguna
Brgy. Looc, calamba, laguna
EAST SECTORBrgy. San isidro, rodriguez, rizal
Brgy. Pinugay, baras rizal
SELECTION CRITERIA;
a) FIRST PRIORITY
1. Police non-commissioned officers
2. Assigned in metro manila
3. Without house and lot anywhere in the country
4. No pending criminal and administrative case
5. At least 3 years in the police service
6. Permanent status of appointment
b. SENCOND PRIORITY
1. Police non-commissioned officers and police commissioned officers
2. Assigned in metro manila
3. Without house and lot in metro manila and in places where the projects are
located
4. No pending criminal and administrative case
5. At least 2 yrs in the police service
6. Permanent status of appointment
7. Not a recipient of any government housing project anywhere in the country
c. THIRD PRIORITY
1. Police non-commissioned officer
2. Assigned outside metro manila
3. Without house and lot in metro manila and in places where the projects are
located
4. No pending criminal and administrative case
d. FOURT PRIORITY
1. Police commissioned offcicers
2. Assigned outside metro manila
3. Without house and lot in metro manila
4. No pending criminal case
5. At least 2 yrs in police service
6. Permanent status of appointment
7. Not a recipient of any government housing project
e. FIFTH PRIORITY
1. Non uniformed personnel
2. Assigned in metro manila
3. Without house and lot in metro manila
4. No pending criminal cases e
5. Not a recipient of any government housing project

MODE OF PAYMENT; salary deduction

PNP MORTUARY AND FUNERAL SERVICES
• PNP mortuary is a facility where remains of deceased person are kept for vigil
before burial or cremation
• Funeral services is the ceremonies rendered to the dead while kept in mortuary
including the movement of the grave or place of final disposition with escort
during interment, cremation or chapel services.
a. USE/OPERATION OF THE PNP MORTUARY;
1. The pnp mortuary shall accommodate;
• Remains of all pnp personnel who died in the line-of-duty while in the active
service
• Remains of deceased active pnp personnel only
• Remains of deceased retired and honorably separated police personnel
• Remains of deceased government official
2. The pnp mortuary shall only accommodate a maximum of four deceased
persons at any one time on FIRST COME FIRST SERVE basis due to limited
space..
3. Maximum duration for use of the pnp mortuary will be seven days
4. Mourners, shall observe proper decorum at the mortuary and maintain
cleanliness
5. gambling,cooking, drinking and washing of clothes are strictly prohibited within
the premises of mortuary
6.No deceased person shall be allowed to lie-in-state inside the pnp chapel

b. FUNERAL SERVICES
1. Authorized personnel shall be in accordance with the provisions of the pnp
manual on drills, ceremonies, protocol and social usage.
2. The requirements to be submitted for the funeral services support;
• Letter request from deceased family
• Statement of police service or certificate
3. Providing vigil guards shall be limited
4.Command directed activities shall always take precedence over giving of funeral
guards services
• PNP HIMLAYAN NG MGA BAYANING PULIS- a final resting place of PNP
personnel.
• LEAVE BENEFITS OF PNP PERSONNEL- pnp personnel are entitled to avail of
the different leaves granted to PNP personnel
• LEAVE OF ABSENCE- it is right to officials and employees not to report for work
with or without pay as may be provided by law and the rules prescribed in the
omnibus rule on leave (house bill no. 1305)
Types of leaves and allowable number of days/months
Types of leave Allowable no. of days/months in a year

Special privilege leave 3 days

Mandatory 5 days

Vacation leave 15 days

Sick leave 15 days

Service leave 15 days (shall only be used after exhaustion of the five
days mandatory leave)
Types of leave Allowable no. of days/months in a year

Special emergency Calamity leave 5 working days

Maternity leave 120 days

Paternity leave 30 working days

Study leave Maximum 6 months for bar review

Rehabilitation privilege Maximum of 6 months

Solo parent leave 7 days

Special leave benefits under the magna carta of women Maximum of 2 months

Availment of the ten day leave under r.a no. 9262 10 days
• MONETIZATION OF LEAVE CREDITS- refers to payment advance. It aim to
provide of the PNP source of funds for their personal and families needs.
a) REGULAR MLC- a minimum of 10 days and maximum of 30 days of vacation
leave in a given year.
b) SPECIAL MLC- 50% or more of accumulated total leave credits can bbe
monetized, may be allowed under any of the ff. reasons;
• Health, hospital needs of PNP personnel
• Financial aid and assistance such as calamities and accidents that affect life.
• Education needs of PNP personnel and its members of family
• Payment of mortgage and loans
• Benefits of casualties during police operations- PNP personnel who were killed in
the actual performance of duty are provided with benefits with the end view of
normalizing their lives.
• Benefits from comprehensive social benefit program (CSBP)- it provides
assistance to the AFP soldiers and PNP personnel who are killed in action and
wounded in action.
• Retirement and separation benefits;
a) Compulsory retirement- it shall be attainment of age 56
b) Optional retirement- upon accumulation of at least 20 years of satisfactory
active service
c) Total permanent physical disability- a disability or sickness renders such
member unfit to perform duties shall be entitled 1 year salary lifetime pension.
d) Death and disability benefits- a personnel shall be entitled to all benefits
relative to death or permanent incapacity.
• Separation- refers to the termination of employment and
pfficial relations of PNP member who rendered less than 20 yrs
of active service in the government
• Dropped from the rolls- refers to officers and employees who
are habitually absent or have unsatisfactory or poor
performance and unfit for their duties.
• Resigned- a formal act of giving up one’s position.
• Attrition- a retirement or separation in the police service.
FOREIGN DEPLOYMENT
• Deployment of PNP personnel for the office of the police attache (OPA)- the
growing crimes create a threat to security and add burden to function of the
police force. This calls for building training or enhancing gathering addressing
human trafficking, terrorism, drugs and other life threatening acts.
• UN PEACEKEEPING MISSION- a united nations presence in the field that
implement to control and ensure the safe delivery of humanitarian relief.
1. Regular deployment- sending the PNP personnel to a mission area
2. Secondment- a movement of employees from agency that involve reduction
or increase in compensation.
RECORDS
MANAGEMENT

Chapter 6
• RECORDS MANAGEMENT- Is a use of systematic and scientific controls to
documented information required in office operations.
• RECORDS- a handwritten or typed needed for the law enforcement agency like
STATEMENTS AND FINANCIAL ACCOUNTS, CONTACTS, PERMITS,
AGREEMENTS, POLICE REPORTS AND BLOTTERS, PHOTOGRAPHS, PRINTS,
DRAWINGS, PAPERS AND SO ON.
• The purposes of records management- is for the efficient and successful
operation of an organization. To produce records when are needed and to save
the needed records for the continued operation of an organization.
IMPORTANCE OF RECORD MANAGEMENT;
• DECISION MAKING- failure on the part of those
maintaining the records to give the accurate records
would result unsound decisions.
• ECONOMIC WASTE- the inefficiency of personnel
resulting to mishandling of records causes the economic
waste.
• SOLUTION- the inefficiency and mishandling of records
could only be solved through a scientific approach.
MANAGING RECORDS;
• Identifying records
• Storing records
• Circulating records
• Disposition of records

PHASES OF RECORDS MANAGEMENT;

• Records creation
• Records maintenance
• disposal
PURPOSES OF POLICE RECORDS;
• To allow to keep track of crime trends
• Keep track criminal tendencies
• To analyze, determine and control crimes

THE NEED FOR POLICE RECORDS;

• The effectiveness of records

BASIC PRINCIPLES OF MANAGEMENT RECORDS;

• Planning a records management program
• Organizing a records management program
• STAFFING THE RECORDS MANAGEMENT PROGRAM-
its success depends on selection, training and records
responsibilities.
• DIRECTING THE RECORDS MANAGEMENT PROGRAM-
the chief’s decisions affect the development and
maintenance of operating of records.
• CONTROLLING THE RECORDS MANAGEMENT
PROGRAM- involves evaluating how the program
meeting its goal
EFFECTIVE RECORDS MANAGEMENT PROGRAM
• Selling the records management program
• Managing the creation of records
• Managing the storage and retrieval of records
• Managing the maintenance of records
• Managing the transfer of records
• Managing the disposition of records
TYPES OF POLICE RECORDS;
1. Case recordsd
2. Complaint sheet 13. Identification records
3. Investigative report 14. Fingerprint
4. Case report 15.Modus operandi file
5. Progress report
6. Technical report
7. Accident report
8. Wanted person report
9. Daily record of events
10. arrest and booking records
11. Arrest report
12. Prisoner’s property receipt
ADMINISTRATIVE RECORDS;
1. Personnel records
2. Correspondence file
3. Orders, policies and etc.
4. Assignment records

STANDARD IN RECORDS CONTROL

• Quantity standards
• Quality standards
POLICE RCORDS CONTROL
1. Case report number
2. Arrest report number
3. Identification numbers
4. Secondary numbering systems
PNP DOCUMENT MANAGEMENT SYSTEM- a storage system that provide for
automated archiving, searching, retrieval and updating of all PNP documents.