FORMAL WRITING ETIQUETTE

FORMAL WRITING ETIQUETTE

Aim is to
 Inform
 Educate
 Interest
 Guide
 Motivate
 And influence
 FORMAL WRITING ETIQUETTE
Be clear about your aims and objectives
 Start by thinking about what you want to achieve
 Make sure to take the broader organizational context into
account.
 Communication should clearly state the aims and objectives
from the outset in order to set the scene.
 Whatever form your writing takes, it should be appropriate
to its purpose and its audience.
FORMAL WRITING ETIQUETTE
Check whether written communication is required
Generally you should only write if:
 You need to address a lot of people
 The argument or explanation is complex or needs
visual support
 You need a considered response
 You need an accurate and permanent response of the
communication
 Distance or availability makes other forms impractical
FORMAL WRITING ETIQUETTE
Determine the right audience
Set the right tone
Build a convincing argument
Structure your communication
Consider the most effective structure for the
information you wish to communicate.
 Aims/objectives
 Facts and information
 Conclusions
 Recommendations
 Next steps
FORMAL WRITING ETIQUETTE
Make your text easy to read and unambiguous
 Guide the reader through your text
 Use graphics as back ups
Revise your text once it is complete