By Prof JRS

Objective of Learning
y To be able to think and organize a presentation. y Use presentation aids effectively. y Learn to analyze the Audience. y Exercise appropriate audience control. y Grasp the essentials of effective body language. y Get a boost in self esteem by becoming an effective

speaker. y To be aware of strengths and areas for improvements.

Introduction
y Relevance to Business Management. y Types of presentations in Business.

A) Informative. B) Persuasive. C) Goodwill. D) Multipurpose.

Presentation Methods
y Power Point. y Extemporaneous Delivery. y Impromptu Delivery. y Speaking from the Manuscript. y Speaking from Memory.

Planning considerations
y y y y y y y y y y

Aim of the presentation Scope Audience analysis Organizing contents Structure formulation Presentation aids Time management Delivery strategy Ground work Rehearsal.

Know your audience

y Audience characteristics.

A) Emotive(people oriented). B) Directive type. C) Reflective(serious type). D) Supportive type. . Size and composition. . Audience interest in topic. . Familiarity /understanding of the topic.

Structure
y Opener. y Preview- the road map. y Body

A) The key areas B) Transitions- the hooks C) Supporting sub themes y Review- the restatement. y Close.

Presentation Aids (Audio/visuals)

A) Visible, pictorial, colorful and innovative B) 7 words, 10 lines, 1 inch at 30 ft. B) Clear, easily understood, of one idea C) Simplicity avoiding clutter, using design/overlays D) Functionality E) Extent of usage.

Ground work
y Seating plan y Dress y Nervousness y Rehearsals.

Opener
y Entry of the Presenter. y Commencement of the Presentation.

A) Catchy and imaginative slide show(attention grabber-10 seconds). B) Anecdotes relating to the subject(10 seconds). C) Use of myths and idioms. D) Use of funny exclamation. E) Audio/video clippings.

Impact relating techniques

A) Have an eye contact. B) Keep the audience engaged. C) Be alert for indicators of boredom of listeners. . D)To remove boredom : Ask questions, move close, humor.

Elements of Good talking

y Voice Quality : Pitch, tone, delivery speed and volume. y Style : Blending pitch, speed and volume- Self analysis. y Word Choice : Choose words in listeners vocabulary. y Adaptation- Combined effect of words, deep rich

voice, clear diction and stylistic flourish.

Body Language
A) Are you interested in what you are saying ? B) Are you making your presence felt ? C) Gestures- Physical movements of arms, legs, torso, head. D)Eye contact. E) Movement. f) Confidence, Sincerity, Thoroughness and Friendliness.

Question and Answer Session

y Listen to the audience. y Perceive the hidden content, emotions related to issue. y Affirm the audience s participation. y Finally talk to reach out to the audience

A) B) C) D)

Paraphrase. Take Time. Answer issue by issue. Appreciate the audience.

How to deal with disagreements ?

A) Agree. B) Re-approach. C) Arbitrate.

How to deal with disruptions ?

A) Be calm and maintain composure. B) Take action. C) Be flexible.

We conclude

A mighty thing is eloquence : nothing else so much rules the world. - Pope Paul II