Introduction to Project Management

PROJECT a temporary endeavor undertaken to create a unique product, service or result Some Important Characteristics of a Project: Unique Temporary Has objective/s

Project Planning and Management

Introduction to Project Management

PROJECT MANAGEMENT the application of knowledge, skills, tools and techniques to project activities to meet project requirements Triple Constraints in Project Management Cost Schedule/Time Scope
Dont forget quality!
Project Planning and Management

Introduction to Project Management

Problems with IT Projects Managers Point of View
Poor estimates and plans Lack of quality standards and measures Lack of guidance in making organizational objectives Lack of techniques to make progress visible Poor role definition Who does what? Incorrect success criteria
Project Planning and Management

Introduction to Project Management

Problems with IT Projects Members Point of View
Inadequate specifications of work Managements ignorance of IT Lack of knowledge in the application area Lack of standards Lack of up-to-date documentation Preceding activities not completed on time Lack of communication between users and technician
Project Planning and Management

Introduction to Project Management

Problems with IT Projects Members Point of View
Lack of commitment Narrow scope of technical expertise Changing statutory requirements Changing software environment Deadline pressure Lack of training
Project Planning and Management

Introduction to Project Management

Case for Discussion:
A manufacturing firm with a small head office and branches around the country had been using the same order-entry system for about five years. The users were generally comfortable with the system and a decision was therefore taken to upgrade it to the latest software version from its service providers. The project proceeded routinely until the client suddenly seemed to think that the upgraded product was hardly different from the original, and that it had made a mistake. If you are a project manager hired as consultant, how will you resolve the problem? What do you think went wrong?
Project Planning and Management

Introduction to Project Management

Project Success There are several ways to define project success: The project met time, scope and cost goals The project satisfied the customer/sponsor The result the project met its objectives, such as making or saving a certain amount of money, providing a good return on investment, or simple making the sponsors happy

Project Planning and Management

Introduction to Project Management

Project Success Factors Executive support User involvement Experienced project manager Clear business objectives Minimized scope

Project Planning and Management

Introduction to Project Management

Project Success Factors Standard software infrastructure Firm basic requirements Formal methodology Reliable estimates Other criteria such as small milestones, proper planning and competent staff

Project Planning and Management

Introduction to Project Management

The Project Manager Job descriptions vary, but most include responsibilities such as planning, scheduling, coordinating and working with people to achieve project goals A good project manager leads the team to success by influencing success factors

Project Planning and Management

Introduction to Project Management

Skills Suggested for Project Managers
Be comfortable with change Understand the organization they work in or with Lead team to accomplish project goals Knowledgeable in the Project Management Body of Knowledge Apply knowledge, standards and regulations Should have project environment knowledge Should have general management skills Soft skills or human relation skills
Project Planning and Management

Introduction to Project Management

Ten Most Important Skills and Competencies for Project Managers Verbal communication Strong at building teams Leadership Conflict resolution, conflict management Listening Critical thinking, problem Integrity, ethical behavior, solving consistency Understands, balances priorities Strong at building trust People skills
Project Planning and Management

Project Planning and Management

Project Planning and Management