Chapter Seven

Report Preparation and

Presentation
By;
D. Wudu.
wudu1620@gmail.com
 Research Report
• The last step in the research process.
• Negligence at any stage will affect the whole study.
• This last step is the most crucial as it is through the
report that the findings of the study and their
implications are communicated to your supervisor and
readers.
 STEPS IN WRITING REPORT
(a) Logical analysis of the subject-matter;
(b) Preparation of the final outline;
(c) Preparation of the rough draft;
(d) Rewriting and polishing;
(e) Preparation of the final bibliography or reference;
and
(f) Writing the final draft.
 CONTENTS OF THE RESEARCH REPORT
(A)preliminary pages;
• Title and date,
• Acknowledgements
• Abstract
• Table of contents
• List of tables, figures and other materials
(B) The main text; The main text provides the complete outline of the research
report along with all details. The main text of the report should have the following
sections:
• Introduction;
• Statement of findings and recommendations;
• The results;
• The implications drawn from the results; and
• The summary.
(C) The end matter.
• References,
• Questionnaires,
• Sample information,
• Mathematical derivations and
• the like ones.
 Oral presentation
• First, consider how much of your study you should
present.
• Before preparing any presentation ask your self
• How much time will you have? (20-30 minutes)
• Who is likely to be in the audience?
• Will audiovisual or computer equipment be available?
• the contents of the presentation, timing, and the style
of delivery should be practiced in detail.
 Deciding on the content
• Contents depend on the type of audience.
• The contents may include;
• the problem investigated,
• the results found,
• the conclusions drawn,
• the recommendations made, and
• the ways in which they can be implemented are of vital interest to
organizational members, and need to be emphasized during the
presentation.
• The design aspects of the study, details of the sample, data
collection methods, details of data analysis, and the like, can
be mentioned in passing to be picked up at the question-
and-answer session by interested members.
 Visual aids
• A picture is worth a thousand words.
• Graphs, charts, and tables make more faster and
effective.
• Slides, flip charts, and handout materials also help the
audience to easily follow the points of the speaker’s
focus.
• When planning a presentation using PowerPoint or
Prezi, it is important to ensure before the presentation
starts that the related equipment is properly hooked up
and tested so that the presentation can go smoothly
without interruptions.
 The presenter
• The speaker should;
• establish eye contact with the audience,
• speak audibly and understandably,
• be sensitive to the nonverbal reactions of the audience.
• Strict adherence to the time frame and
• adhere concentration on the points of interest to the
audience.
• The presenter should avoid
• displaying of extreme nervousness throughout the
presentation,
• stumbling for words,
• fumbling with the notes or audiovisuals,
• speaking inaudibly and/or with distracting mannerisms,
• straying away from the main focus of the study, and
• exceeding the time limit all detract from effectiveness.
End of the course