PM/CM Ratio Streamlining

Technical Operations
Supply Chain Cement Terminal

JAN 2020
Presentation Outlines

• What is PM?
• What is CM?
• Optimum PM/CM ratio and implications
• Ultimate Objective
• Wayforward

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What is PM and CM

• Preventive maintenance (PM) is an action carried out in a programmed manner to keep

equipment in the desired functioning state. Another objective of PM is to detect corrective
maintenance action to be taken to prevent an emergency or a non-productive situation. 

• Corrective Maintenance (CM) is an action where a repair or adjustment is carried out to

solve a condition detected during the PM process due to the fact that the correction was
beyond the allocated time or resources of the PM.

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What is PM/CM Ratio

• Calculation is not representative

of the actual PM/CM Ratio.

• Factors affecting Miscalculation:

• Current calculation considers all
EXECUTION WORK ORDERS
as CM.

• PM/CM current calculation is

based on planned fulfilment, not
on actual PM/CM count.

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What is PM/CM Ratio

• The PM/CM Ratio is one of the indicative tools for the effectiveness of a
program – purpose is to rectify situation before failure.
• This theory assumes that the PM inspections should reveal some type of
corrective work:

• If the ratio is greater than the set KPI, you are performing the PM too
often – no longer economical
• If the ratio is less than the set KPI, you are not performing it often enough
– not enough frequency to find CM works

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6:1 Ratio for PM/CM

• The “6-to-1” golden rule of preventive maintenance

• The guidance is that for every 6 preventive maintenance (PM) measures
completed by your building’s technical staff and maintenance vendors,
one corrective maintenance (CM) measure should be completed.

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What is PM/CM Ratio

• PM/CM Ratio – number of total COMPLETED PMs/number of total COMPLETED CMs

• PM CM Ratio in % – [# completed CMs/(# completed CMs + # completed PMs)]*100

• PM/CM Ratio should be near

+/- to the target 6:1 ratio (in
percent ~86%)

• As of current data for January

up to Week 4, only Iloilo is near
to target KPI

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Different Types of Maintenance

• Preventive
• Predictive
• Condition Monitoring
• Corrective
• Emergency 

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Different Types of Maintenance

• Predictive Maintenance (PdM) - uses some proven testing method such as thermography,
tribology, or ultrasonics to trend equipment performance and “predict” when certain
preventive maintenance activity should be performed, thereby heading off a potential failure.

• Condition Monitoring - the practice of closely monitoring equipment on a continuous basis

to provide early detection of symptoms that could cause problems or failure, then performing
some corrective actions to preclude the problem or failure.

• Corrective Maintenance (CM) - the act of performing some repair or adjustment for a
condition that was identified during the accomplishment of a PM or PdM evolution, and
cannot reasonably be corrected within the allowed labor time for accomplishing the PM or
PdM.

• Emergency work - work performed in direct response to a failure that causes process down
time or imminent hazard to assets or personnel.

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Ultimate Objective

• Establish the correct PM/CM ratio and monitoring for the KPI

• Produce a simplified and set procedure for the correct SAP WO Filling.

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Wayforward

1. Acquire SOPs for: - Target Date: February 7, Point Person: RR

1. PM/CM KPI – standard template and procedure (coordinate with) Butch Ambrosio
Sacarias
2. Equipment Reliability – Ronald Quiral
3. ISO and IMS Standards – Gem Ace Penada
2. Conduct Online Training for:
1. Maintenance Planning and Scheduling (correct fillout of PM/CM, SAP Codes)
1. Target Date: February 4 (Online Training with Terminal Engineers), Point Person: Florence
2. SAP Workorder System Refresher (coordinate with Denmark to conduct refresher
course)
1. Target date: 30 January (coordination scope), Point Person: Florence

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