MS Excel

Angirasa Acharya
A Tool?
• Stores Data
• Enables you to slice and dice data
• Run calculations like sums, percentages, interest rates, etc.
• Number Crunching
• Charts and Graphs
• Store and Import Data
• Manipulating Text
• Creating Templates/Dashboards
• Automation of Tasks

• Essentially:
• Data Manipulation
• And playing with Formulas!
• Enables a user to identify trends and organize and sort data into
meaningful categories.
• Helps businesses to better understand the structure and activities of a
workforce.
• Summarize data from a worksheets into charts.
• Professionals can use Excel to take giant spreadsheets full of data and
understand exactly where the costs are coming from and how to best
plan and control them for the future
Why Excel?
• Excel is not going anywhere
• Businesses will continue using Excel as a primary tool for a number of diverse
functions and applications [from IT projects to company picnics]

• A working knowledge of Excel

• Vital for most office-based professionals today
• Stronger Excel skills can open the door to promotion and leadership
opportunities
Theory
• Cells
• Worksheets
• Workbooks
• Window Components
• Formulae
Cells
• Smallest but most powerful part of a spreadsheet
• You can enter data by Typing or Copying & Pasting
• Text
• Number
• Dates
• Formulae
• Every Cell has an address
• If a cell is on 10th row and on column B, then its address will be B10
Worksheets
• A worksheet is made up of individual cells in a grid
• Rows and Columns of Cells
• Contains an invisible “Draw Layer” that holds:
• Charts
• Images
• and Diagrams
• Accessible by clicking the tab at the bottom-left of the window
Workbooks
• A separate file just like every other application has
• Collection of multiple worksheets or can be a single worksheet
• You can:
• Add or delete worksheets
• hide them within the workbook without deleting them
• change the order of your worksheets within the workbook
Basic Window Components
File Menu Ribbon Tab

Ribbon

Address Bar Formula Bar

Column
Active Cell F2 16384
XFD
Fill Handle

Row
1048576

Worksheets
Status Bar
Structure of a formula
• =equation
• Can start with [=, -, +]
• Fixed and Dynamic values [Actual values and Cell references]

• =function(var,var,etc)
• Inbuilt function
• Variables or Variables as inbuilt functions

• Nested Functions!
• Functions inside equations or functions