Project Title:

e-Procurement
Contents:
 INTRODUCTION
 Background of the Project
 Statement of the Problem
 Objectives of the Project
 Scope and Limitation of the Project
 Significance of the Project
 Beneficiaries of the Project
 Methodology
 Development Tools
 Feasibility Study
 Project Plan

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 INTRODUCTION :
-E-Procurement System is a technology-driven way to simplify procurement and bid activities.
-E-Procurement is a cost-effective, scalable way to convert traditional way of publishing
procurements and avoid the back hand that plays role in the corruption that takes places in
many bids.
- Suppliers can create a supplier account and upload their legal documents and get verified in
order to get in the auction.
- DDU posts an actual bids with their respective bid documents to the publics in which verified
suppliers can participate.
-It can simplify overall procurement process.
-The system can asses and deliver a better and more targeted results with the minimized
corruptions which will lead to fair auctions among suppliers.

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 Background of the study
-E-Procurement will enable companies to shorten procurement cycles by ordering and paying
through use of online catalogues.
-Cut costs on both stock and manufactured parts through competitive bidding
-Reduce development cycles and accelerate time-to-market through collaborative
engineering and product implementation.
- Gain access to world-wide markets
- Marketing information and prices are always up to date.
-Increased global competition and pricing pressures are forcing
-companies to continually identify new opportunities for enhancing productivity and reducing
costs

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 Statement of the problem
- DDU performs a procurement process that is done manually using the paper and public magazines.
-Despite DDU is trying to improve the procurement system, it is still
 poor in procurement planning and implementation,
 poor organizational culture
 ICT adoption
 week internal operation system
 bureaucratic procurement procedures
 poor quality goods and services, and
 poor records management
 not having trained and qualified procurement specialists
- Suppliers complain about the capability of public sector buyers

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 Objectives of the project
General Objectives

-To build web based e-procurement system for DDU

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 Objectives of the project…
Specific Objectives
-In order to achieve the general objective of the project, the specific objective is
designed to do the following activity:
 To investigate and identify the problems in the existing procurement system in DDU
 To choose the most appropriate method of data collection.
 To analyze the problem and find a way for the solution
 To design and implement a database for the proposed system
 To develop the system that enables the organization to post auctions to public
 To develop the system that stores bid prices submitted from bidders in the database
and displays the winner 7
 Specific Objectives…
 To test and evaluate the performance of the proposed system by inserting different
data.
 To identify different methods for e-procurement systems.
 To provide security and reliability for the system

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 Scope and Limitation of the Project
Scope:
 The e-procurement system is designed for DDU.
 The system handles all the operations held in procurement process
inside the organization
 It can solve many problems that occur in the university on the
procurement process.
 It can enable the head of procurement department to prepare and post
auctions to the public
 It allows suppliers to create a supplier account and upload their legal
documents and get verified in order to get in the auction

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 Scope and Limitation of the Project…
Limitation:
 Needs internet access
 The system will not verify documents submitted by itself
 Needs physical attendance to check for products to be delivered by the suppliers
 The user interface is only in English; no other language option is available.

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 Significance of The Project
 Reduce manual process and administrative costs to maintain the existing system.
 Reduce cost and redundancy of information or data.
 Improving efficiency, control, and security of the current system.
 Fasten and facilitate the strategy of processing procurement.
 To save time and resources needed.
 To enable bidders participate from remote areas.
 To minimize bid rigging.
 Reduction of supply costs.
 Reduction of cost per tender.

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 Significance…
 Reduced paperwork and less bureaucracy,
 Standardization of processes and documentation.
 Online reporting, clearer and more transparent processes.
 Minimization of errors and easier access to information
 To give speed and timekeeping service.
 To maintain data security.

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 Beneficiary of the project
Who is the target users of your project?

 Dire Dawa University

 Suppliers
 Employees

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 Methodology and Approaches

Data Collection Methods:

-methodology used for data collection or data gathering:-
 Interviews
 Observation
 document analysis

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 Methodology and Approaches…

Development Methodology
 OOSAD(Object-oriented system analysis and design)
 Microsoft Visio

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 Methodology and Approaches…

Development Tools
 Hardware’s(pc, USB flash, hard disc)
 Software’s(vs code, css, javascript, html, php, mysql, xamp,ms
office, browsers… )

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 Feasibility Study
Economic Feasibility
 The development of this application is economically feasible.
 The organization was required not to spend much money to
develop the system

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 Feasibility Study…
Technical Feasibility
-The proposed system is technically feasible since:-
 there will not be much difficulty in getting the required resources
for the development and maintaining the system as well
 All the resources needed for the development of the software as
well as the maintenance of the same are available in the
organization

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 Feasibility Study…
Operational Feasibility
-Our proposed system will be fully operational, when:-
 There is a consistent support from the development team
 Users are trained to adopt with the system
 There is advisor’s support

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 Project Plan
Project Time Schedule:

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 Project Plan…
Budget Plan:

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 Future Works
-To extend to all universities and regions.
-Add some other features

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 Made By
1, Samuel Fiseha
2, Henok Tassew
3, Mihret Bereket
4, Nahimya Teferi
5, Hiwot Getachew

Advisor: Mrs. Shewit N.

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Thanks!
Q&A?

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