OFFICE AUTOMATION

SYSTEM(OAS)
PRESENTED BY:

PRATIK M MAHAJAN

ROLL NO : 35
OFFICE AUTOMATION SYSTEM(OAS)

• What is automation?

• What is OAS?

• Functions of OAS?

• Advantages & disadvantages of OAS.

AUTOMATION 

• Automation can be defined as the technology by which a process or procedure is

performed without human assistance.

• The word automation refers to a method of using a wide range of computer and machine
aided task to improve productivity and create easier ways to do business.
OFFICE AUTOMATION SYSTEM (OAS)

• OAS is an information system which is computer based that collects, processes, stores and transmits
electronic messages.

• OAS are the combination of networked computer hardware and software and also people in
information systems.

• A variety of OAS are now applied to business and communication functions that used to be performed
manually or in multiple locations of a Organization, such as preparing written communications and
strategic planning.
FUNCTIONS OF OAS 

Types of functions integrated by OAS include

 Electronic publishing
 Electronic communication 
 Electronic collaboration
 Image processing
 Office management
1. ELECTRONIC PUBLISHING

• Electronic publishing systems include word-processing and desktop publishing. 

• Word-processing software, (e.g., Microsoft Word, Corel Word-Perfect) allows users to

create, edit, revise, store, and print documents such as letters, memos, reports, and
manuscripts.
2. Electronic communication
• Electronic communication systems include electronic mail (e-mail), voicemail, facsimile (fax), and desktop
videoconferencing

3. Electronic collaboration
• Electronic collaboration is made possible through electronic meeting and collaborative work systems and
teleconferencing.
• which is conducted without face-to-face interaction among individuals or members of virtual teams
engaged in a common task using information and communication technologies
4. IMAGE PROCESSING

 Image processing systems include electronic document management, presentation graphics, and
multimedia systems.

 Imaging systems convert text, drawings, and photographs into digital form that can be stored in a
computer system. This digital form can be manipulated, stored, printed, or sent via a modem to
another computer.

 Imaging systems may use scanners, digital cameras, video capture cards, or advanced graphic
computers.
5. OFFICE MANAGEMENT 

 Office management systems include electronic office accessories, electronic scheduling,

and task management.

 These systems provide an electronic means of organizing people, projects, and data.

 Business dates, appointments, notes, and client contact information can be created, edited,
stored, and retrieved. Projects and tasks can be allocated, subdivided, and planned.
ADVANTAGES 

I. Manipulation and storage of data

II. Management of data

III. Exchanging data

IV. Saves more time and even more resources

V. Reduces all costs

DISADVANTAGES

I. Make employee lazy

II. Eye strains  

III. Older staff members may have a harder time

adjusting to new technology and will be unable to use it
efficiently