Wachemo university

COLLEGE OF ENGINEERING ANDTECHNOLOGY

SCHOOL OF COMPUTING AND INFORMATICS
DEPARTMENT OF INFORMATION TECHNOLOGY

course :IT project mgt

course code:ITec3051 Submitted to: I/R Bisle k.
Project Title:HRM September :2015e.c
Hossana,Ethiopia
 GROUP MEMBERS
Students name ID sign
1,Walelgn Melaku .............................12D0753
2,Belayneh Adgeh ............................ 1200018
3,Aregawi Msganew ...................... 1200398
4,Belsity Semahegn .................... ......1200402
5,Mhret Abera ................................1301203
Table contents
Contents page
Acknowledgment...............................................................................................
Introduction.................................................................................................................................
Attributes of our project .............................................................................................................
project requires the resoureses......................................................................................................
Hardware tools ...............................................................................................................
Software tools .................................................................................................................
project customers and sponsers ..............................................................................................
Project Sponser .............................................................................................................
Ownership ......................................................................................................................
project Uncertainty .................................................................................................................
projects time frame ...............................................................................................................
our project requires some data gathering methods ...................................................................
Questionnaires .....................................................................................................................
Interview ..............................................................................................................................
 Observation .......................................................................................................................
Reason for the Faillurity of our project .......................................................................................
Our project integration management .......................................................................................
The members of change control board are(CCB) .....................................................................
The scope mangment of our project ......................................................................................
Schedule development of our project ........................................................................................
Cost estimation of our projects .....................................................................................................
Persons resources ..............................................................................................................
Material resourceses .........................................................................................................
diffirent costing methods of our projects ................................................................................
TRAFIC LIGHT STATUS FOR OUR PROJECT ...............................................................................
The quality managment system of our project ...................................................................................................
Security ...................................................................................................................................................................
Scalability .......................................................................................................................................................................
Reusability .......................................................................................................................................................................
Performance ...................................................................................................................................................................
 Accuracy ........................................................................
Reliability ..........................................................................
Availability ...................................................................................
Efficiency ......................................................................................
User interface .................................................................................
Human resources management for our project
are ...............................................................................................
List of table page
 Acknowledgment
• “Task successfully makes everyone happy. But the happiness
will be gold without glitter if we didn’t state the persons who
have supported us to make it success”.
• First of all, we would like to thank Almighty GOD for the
strength, he given us throughout our life and this project
nothing could happen without the help of GOD.
• Secondly, we would like to express our gratitude to our
Instructor Mr. Bisle for his help willingness in giving his time to
help us to accomplish this work.
• Finally, we really give a great respect and credit to everyone
who involved in your project tasks.
 Introduction
• The project we proposed to prepare “HUMAN RESOURSE
MANAGEMENT SYSTEM” also aimed to solve some
problems occurred in the ‘WACHEMO’ University College of
Computing and Informatics. The college performs manually
for documenting, which has some sacristy such as
consuming time, resource and requires many employees.
So, to reduce these short comes we have proposed a
project called “HUMAN RESOURSE MANAGEMENT
SYSTEM”. After the automation of this system, both the
employer and the human resource system use their time
and resources effectively. The systems we are developing is
expect to more efficient, reliable, and gives mechanism of
controlling the resources such as employers’, documents
and other materials.
1.Attributes of our project is
• 1.1 Unique purposes: The every projects are their own
purposes. The main idea of our project is to decrease or
minimize the use of paper. Therefore, the new system’s
functionalities have to provide almost every activity that
the department provides for the employees. The system
should available and stable since every day’s/shifts
attendance information is going to be transmitted to the
HRM department. Also since there will be information
exchange between different departments of the
organization, the system should be fast in order to give
provide effective and efficient information retrieval.
Cont…….
2.Our project requires the various resoureses:
The resources includes peoples, hardware tools, software tools and
other assets.
2.1 Hardware tools

 computer
desktop
printer
paper
flash
Hard disk
Cont.......
2.2 Software tools
Microsoft office word 2010
Microsoft office power point 2010

SQL management server
window 10
Cont......
3.Our project should have customers and sponsers
Project customers is beneficiary of the result of the
project which are defined as ultimate deliverables
when our project completed it give benefit for
various peoples like
√Wachemo University HRM staff
√Employe that works on whemo university and
etc..
Cont....
3.1Project Sponser: is the Senior leader accountable
to project success.the sponser are financial
responsibility for the project.
The responder of our project is
√Aregawi
√HMR staff
Cont……….
3.2 Ownership: The project must provides
something's of value to an individuals or groups who
will own the project product after it is completed.
when our project is completed it is owned by
Wachemo university human resources management
offices and other stakeholder that affected by our
projects.
Cont......
4. Uncertainty:is situation which involves imperfect
known information .In our project uncertainty
happen in different situation like not properly attend
on the time ,enable effective communication
manager and members
Cont.......
5.Our project have their own time frame:
Bacause a project is temporary end ever ,it must
have difinate beginning and end. Our project has
specific time- frames.
The start and end date of our project is from:
28/12/2014-10/02/2015 e.c
6.our project requires some data
gathering methods
• We used different data gathering methods in order
to collect information for our project either with
qualitative or quantitative manner. Mainly we have
used the following data collection methodologies to
get accurate and precise data.
• Questionnaires: We prepare some sample open
ended questions that what we want in order to get
specific and better information for our project
COUNT.......
6.1 Interview: To obtain the fundamental and basic
information about the back ground of the existing
system
Here we asked the manager of the company about:
How work is getting done in HRMS.
How much customer is being handled?
What problem is that faced on the cust
6.2 Observation: The team groups are observing
physically the organization.
7. REASON FOR THE FAILURITY OF OUR
PROJECT

lack of skills and proven approach to project

management and risk management
lack of effective engagement with stakeholders
To little attention to breaking development and
implementation into manageable steps
lack of qualified resources
• managing multiple projects at once or multi -
tasking resources
• inadequate planning ,assumption, risks&resources
8. Our project integration management
are:
All those project plan development, project plan
execution, and integrated change control go with
each other.
• The proposed human resource management
system will eliminate all the manual intervention
and increase the speed of whole process.
Continue.........
• The coordination of the project manager and the
project management team play key role in
managing and performing the work described in
the project plan, so in order to accomplish our
objectives the project manager must have general
management skill and also he must ensure whether
the work is done by qualified people or the
activities are performed with in the right time and
special software’s used in managing the project.
Continue...........
• The project manager and the project management
team coordinately take regularly meeting, in order
to monitor performance against the project
execution continuously, to determine whether
changes are occur, to take corrective actions based
the performance against the project plan and
forecast for the rest activities across the whole
knowledge areas.
9. The members of change control
board are(CCB)
Change control board is group of individual that will
make decition on weather or moreproposed change
to project should be approved.our project also
includes change control bord evaluator.
Bord members are:
• .Belsity Semahegn
.Mhret Abera
• lEvaluator:Aregawi
10.The scope mangment of our
project are
All the project team, project manager and sponsor
should play a key role in managing the scope of this
project.
From initiation to completion of the project teams,
project managers and sponsors takes place their
assigned responsibility in order to accomplish the
well defined activity what is included.
•
NAME ROLE RESPOSIBLITY

CONT…….
. Aregawi sponsor Fund budget for the overall project
Monitor changes to the scope
Update changes

.Walelgn Melaku Project manager Schedule project management plane

Measure project progress
Organize status review meeting and check
performance and ask the changes that
are occurred update

.Belayneh secretary Document the over all project status and

requested changes
.Belstiy Semahegn members Participate in status reviews meeting
.Mhret Abera Determining changes when occur
11.Schedule development of our project are:

• Schedule development is the main concern of

completing the project with the delimitation time
dimension.

• add Gantt chart

Continue......
Activity Start date End date

Requirement 30/12/14 02/01/15

Analayis 4/13/14 3/01/15

Design 2/01/15 7/01/15

Implementation 8/01/15 9/01/15

Testing 8/01/15
11/01/15
12.Cost estimation of our projects

When we perform this project there are different

requirements that we are engaged.
• It is a knowledge area of what resource in what
quantity of each element we are potentially using
in this project including people, equip mental and
financial resource such alike:
12.1 Persons resources
No Item Quantity Total estimated cost

1 Technical 6 $60000
assistance

2 Meintenace 5 $45000
Staff

3 Analyist 4 $34000

4 designer 3 $33000
12.2 Material resourceses
No Item Quantity Total Estiated cost
in dollar
1 Computer 10 $180000

2 Harddisk 2 $3000

3 Flash 10 $2500

4 Printer 1 $40000

5 Project 1 $28000

6 Pen 1 dozen $60

13. There are diffirent costing
methods of our projects
The total cost in our project is:$425560
1.Rough order magnitude(ROM):In ROM our cost
range between $319170 to $744730
2.Budgetary estimate cost that range between
$383004 to $531950
• 3.The difinitive cost range between $404282 to
$468116
EV,CV,SV,CPI,SPI of our project
The total cost budgeted to complete the our project
$425560.our project completed in 2 months . After 15 days
we have completed 20% of the project at the total expense
of $100,000,the planned completion should have been 25%.
Given: Budget at complete(BAC)=$425560
Actual cost(AC)=$100000
Planned value(PV)=planned completion (%)*BAC)
=25%*425560
=$106390
Earned value(EV)=percent completed (%)*BAC
=20%*425560
=85112
Cont……..
Cost variance(cv)=EV-AC
=85112-100,000
=-14888
schedule variance(SV)=EV-PV
=85112-106390
=-21278
Cost performance index(CPI)=EV/AC
=85112/100000
=0.85112
CONT….
• Schedule performance index(SPI)=EV/PV
=85112/106390
=0.8
14.TRAFIC LIGHT STATUS FOR OUR
PROJECT

• The overall projects traffic light status

• Average=CPI+SPI/2
• =0.85112+0.8/2
• =0.82556(It is BAD)
15.The quality managment system of our project is:

We the project team is going to develop web based human resources

management system for WCU. Since, our project quality prevail the
customers need what we proposed to provision as follow.
15.1 Security: the system must confidentially be controlled from
being accessed by any non-authorized access
15.2 Scalability: The system must be compatible with any
environment.
15.2 Reusability: Ability of an item that allows it to be used
repeatedly unlike a disposable item.
• 15.3 Performance: this system gives service 24 hours per day with
maximum response time so, it is easy to access data from the stored
document.
Continue...........
15.4 Accuracy: proposed system will be better due to
reduction of error. All operation can be done correctly and
it ensures that whatever information is coming from the
data base is accurate.
15.5 Reliability: The reliability of the proposed system will
be better due to proper storage of information when users
access the application.
No Redundancy: In the proposed system can be avoided
reputation of data anywhere in the database.
15.6 Availability: All data in the system will be available all
the time.
Continue..........
15.7 Efficiency: The system must ensure allocation
and use of services being requested for the users by
using minimum memory storage, cost, time and
human power.
15.8 User interface: The user wants the interface to
graphical interface to browse easily.
 16. Human resources management for
our project are:
As a conclution:
We have a major effect on the use different
techniques while we are working the project
in order to exchange performance
information that needed for stake holders and
determining fitted means of meeting.
In meeting all stakeholders assure current status,
progress and forecasting for the project
objectives.
It is the most effective use of people including
stakeholder, sponsor, and customer.
Actually managing people is the most complex
matter. Since assigning responsibility or role for each
stakeholder is the mechanism.
• Sufficient product is produced when each stake
holder is motivated in participation of the project.
 Good luck !

THE END !