THD - One Finance

JE Upload Program Overview

March 25, 2020

 Contents

▪ JE Upload Program Overview

▪ JE Upload Template

▪ Posting Detail for JE upload Program

▪ Useful Links

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 JE Upload Program– Overview

 The new JE upload program designed in S/4 is to ensure the business teams have the ability to post
multiple large Journal entries systematically. The JE upload program can be executed in GUI as well as
via Fiori to post the following entries.

 Posting regular Journal Entry

 Posting Accrual Entry

 Posting Reversal of an Accrual Entry

All the journal entries posted via the JE upload program will be parked via the Park-Post functionality and
will need to be approved prior to Posting.

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 JE Upload Program Template
The JE Upload Program Template mimics the standard Journal entry and contains all the fields required to
make a posting

▪ The Program can be accessed with YGL0003 or JE upload in Fiori

▪ The template is in .csv Format
▪ The Program currently works on the presentation server
▪ Multiple Journals are divided by the header row in the template
▪ List of Mandatory Fields in the JE Template:
▪ Key (Header or Line Item)
▪ Company Code
▪ Document Date (yyyymmdd)
▪ Posting Date (yyyymmdd)
▪ Document Type
▪ Currency
▪ Posting Key, GL Account and Amount
▪ Cost Center/Profit Center
▪ Reversal Reason/Reversal Date (Only for Reversals & Accruals)

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 JE Upload Program Template
Initial blank download

Entry example

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 Posting a JE in Fiori

1. Search for “Mass JE Upload” tile.

2. Use the Download Template button to

save to the Fiori directory, and download
a copy to the native file system (local drive)

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 Posting a JE in Fiori
3. Search for “Mass JE Upload” tile, click on
File Browser button on the Input File field
Navigate to folder where prepared file is
saved on your PC

4. Double click on file and file path will be

displayed in the input file field. Click
execute at the bottom to park the entry.

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 Posting a JE in Fiori

5. Click on More  GUI Actions and

Settings  WebGUI File Browser to
find the uploaded file, along with
success, error and archive files

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 Posting an Accrual
To designate the journal entry as an accrual accounting entry, certain criteria must be maintained in the
header of the template to instruct the program how to post and reverse the accrual. The approved entry will
reverse automatically based on reversal date entered.

Key Points:
▪ Accrual document type ZX is maintained in the set Z-ACCRUALDOCTYPE
▪ The reversal reason code is entered
▪ The reversal date is equal to or greater than the document and posting dates
▪ If reversal date or reversal reason is provided for non-accrual doc type, then program will give an error  

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 Common Errors

Error handling is a useful way to quickly review any errors in your upload. You can correct the errors in the
file, resave and reupload using the program. The document will only post if all line items are correct. If one
is in error, the whole file will fail.

Common errors include:

 Invalid date format
 No reversal date or reversal reason on doc type ZX
 Original Posting date is different than reversal date for reason code 01
 Missing Profit Center or Cost Center or GL account
 Reference should be limited to 12 digits
 Document Cr. & Dr. Balance doesn’t match

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 Useful Links

• FS_RTR_GL_RICEGWID_JE Upload Program_v1.7

• CD_RTR_Reveral Reason

• CD_RTR_Org Unit Configuration

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