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Excel Training

Presented by : Manjul Chaudhary Date : 14th July 2022

 Topics

 V-Lookup

 Formulae's (Count, Total, Subtotal, IF, How to identify mismatch cases)

 Conditional Formatting

 Pivot Table

 Linking Excel to your PPT

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 V-Look Up

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 Understanding V Lookup
Vlookup is used to find the data in the large spreadsheet by lookup value in another worksheet. To use the Vlookup
function, we should have common values in both data. For example, we want to search the phone number of a
person. So, in order to find out the phone number, we will need the concerned person’s name.

How do we use it?

We have 2 set of HR data in Excel. In the second data, we want to update joining date of every employee from the
first data. To use the Vlookup function, data must have the common value (good to have unique value)

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 Understanding V Lookup-Cont..
Follow below steps:-
Result:
• Enter the formula in cell G3
• =VLOOKUP(F3,$A$3:$D$13,2,0)
• Press enter and copy the same formula in the range F4:F13

Formula Explanation:

VLOOKUP(F3,$A$3:$D$13,2,0)

• In this formula, F3 is the cell of common value or lookup

value
• Then we have selected the range $A$3:$D$13 to the 1st data
• 2: we have defined to pick the value from the 2nd column
• 0: we have defined for the exact match

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 Functions
Count, Subtotal & IF

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 Count

1. COUNT
The COUNT function counts all cells in a given range that contain only numeric values.
=COUNT(value1, [value2], …)

1.Enter the sample data on your worksheet

2.In cell A7, enter an COUNT formula, to count the numbers in column A:   =COUNT(A1:A5)  

The count Result is 3

3. Press the Enter key, to complete the formula.

4. The result will be 3, the number of cells that contain numbers
.
**Cell A1 isn't counted, because it contains text

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 Subtotal
The Excel SUBTOTAL function returns an aggregate result for supplied values. SUBTOTAL can return a SUM,
AVERAGE, COUNT, MAX, and others (see table below), and SUBTOTAL function can either include or exclude Include
Function hidden
values in hidden rows.
AVERAGE 1
Syntax: =SUBTOTAL (function_num, ref1, [ref2], ...) COUNT 2
COUNTA 3
MAX 4
function_num - A number that specifies which function to use in calculating subtotals within a list. See table :
MIN 5
ref1 - A named range or reference to subtotal.
PRODUCT 6
ref2 - [optional] A named range or reference to subtotal STDEV 7
STDEVP 8
SUM 9

• In cell E1, the COUNT function is used, and even though there are only 6 orders
visible, the order count is showing as 37.

• In cell E2, the SUBTOTAL function is used, and it shows a count of the visible rows
only.

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 IF Function

The IF function is often used when you want to sort your data according to a given logic. The best
part of the IF formula is that you can embed formulas and function in it.
=IF(logical_test, [value_if_true], [value_if_false])

IF and AND function combination:

To combine IF and AND functions you have to just replace logical_test argument in IF function with
AND function. By using AND function you can specify more than one condition

Condition:
If a student is passed in both of the subjects with 40
marks or above, the status should be “Pass”
And, if a student has less than 40 marks in both of the
subjects or even in one subject, the status should be
“Fail”.

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 Pivot Table

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 Understanding Pivot Table

Pivot table allows quick summarizing of large data. We can calculate the field and arrange the data
in presentable way in just few minutes. Most of the Excel experts believe that Pivot table is the
most powerful tool.

Why do we use it?

• Pivot table gives us flexibility and analytical power

• It is a time saver source in Excel
• Listing unique values in any column of a table
• Making a dynamic pivot chart Linking data sources outside excel and be able to make pivot
reports out of such data

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 Understanding Pivot Table-Cont..
Creating Pivot
1. Select the cells you want to create a PivotTable from
2. Select Insert > PivotTable.(ref fig 1.1)

3. Under Choose the data that you want to analyze, select Select a table or range. (ref fig 1.2)

4. In Table/Range, verify the cell range

5. Under Choose where you want the PivotTable report to be placed,
select New worksheet to place the PivotTable in a new worksheet or
Existing worksheet and then select the location you want the PivotTable to appear.
6. Select OK

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 Understanding Pivot Table-Cont..

Building Pivot
Table

1. To add a field to your PivotTable, select the field name

checkbox in the PivotTables Fields pane

2. To move a field from one area to another, drag the field

to the target area.

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 Linking Excel File to
PPT

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 Linking Excel File to Your PPT

You can link data from a saved Excel worksheet to your PowerPoint presentation. That way,
if data in the worksheet changes, you can easily update it in your PowerPoint presentation.

Link an entire Excel worksheet to PowerPoint by follow below steps:

1. In PowerPoint, on the Insert tab, click or tap Object

2. In the Insert Object dialog box, select Create from file.

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 Linking Excel File to Your PPT-Cont..
3. Click or tap Browse, and in the Browse box, find the Excel workbook with the data you want to insert and link to.
4. Before you close the Insert Object box, select Link, and click OK.

5. Check the "Display as Icon" box.

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 Thanks

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