Message writing and transmission

RELEVANCE

A message is a short piece A message can also

of information that It teaches students to be written based on
is written for someone to retrieve and interpret some written inputs,
whom you are unable to information. instead of a telephonic
speak for some reason. ... conversation.
 LEARNING OBJECTIVES
At the end of this session the participants will be able to:

Tell, how to write the wireless messages using

Guiding instructions
Priorities and
Classifications
 COMPETENCY

Communication
competence refers
to the knowledge of
effective and
appropriate communication
 patterns and the ability to
use and adapt that
knowledge in various
contexts.
 GENERAL INSTRUCTIONS ON MESSAGE WRITING

Normally one copy of the Address to: Insert designation

Message must be written
message is to be sent for of the official or name of the
legibly , preferably type
transmission which will be department along with name
written in the standard form.
retained in the Radio- Station. of the station
 GENERAL INSTRUCTIONS ON MESSAGE WRITING

Address for Information (INFO) :

 

If the message is also required to be sent to any authority other than the addressee , for information
 

only , the name or designation of the official , concerned or the name of the department together
with the name of the station will be inserted in the space.

Address from :
 

Insert name or designation of the official or name of the department of the originator along with
 

name of the station.

 GENERAL INSTRUCTIONS ON MESSAGE
WRITING
Originator’s Number:
• The originator will insert his reference number of the
correspondence

Date:
• The date on which the message is originated is inserted in this
space
• The date may be written in figures separated by oblique only
• for example, the 29th of September 1951, will be written as 29/9/51
 GENERAL INSTRUCTIONS ON MESSAGE
WRITING

In reply to:
In reply to:
• The reference of the
•correspondence
The reference of tothe
which the
message is in reply is which
correspondence to insertedthein
message
the space. is in reply is inserted in Dated: The date is
theeliminates
• This space. the use of the Dated: The date is
•common
This eliminates theinuse of the inserted in this space.
preamble a letter inserted in this space.
common
e.g., preamble
“Reference in a to
is invited letter
e.g.,message
your “Reference
No.is[----”
invitedor “to
yourreference
With messageto No. [----” or “
(abbreviated
With reference
designation) to (abbreviated
No………] ……”.
designation) No………] ……”.
GENERAL INSTRUCTIONS ON MESSAGE WRITING

SECURITY CLASSIFICATION

UNCLASSIFIED

CLASSIFIED
GENERAL INSTRUCTIONS ON MESSAGE WRITING

SECURITY CLASSIFICATION

Confidenti
Top Secret Secret
al
GENERAL INSTRUCTIONS ON MESSAGE WRITING

Owing to the large volume of traffic handled in a Radio Station and also
because an unnecessarily long message may cause delay and hold up
communications, it is essential to observe brevity with intelligibility.

Before writing a message, careful consideration is to be

given to the contents.

Thereafter the text is to be written as briefly as possible, i.e., in

telegraphic language. The use of words like please, kindly, would
be grateful etc. must be eliminated.

Omission of these words in a Radio message will not imply

impoliteness. The following punctuation signs only can be used.
 GENERAL INSTRUCTIONS ON MESSAGE
WRITING

(i) full stop

written within
a circle,
whether by (v) oblique or
(iii) inverted (vii) decimal (viii)
hand or by (ii) comma (iv) hyphen stroke or (vi) brackets
commas point written apostrophe
typewriter. No written “ , ” written “ - ” fraction bar written ( )
written “ “ “.” written “ ‘ ”
full stop is written “/ ”
required at the
end of the text
e.g. (.)
GENERAL INSTRUCTIONS ON MESSAGE WRITING

Apart from the above signs, no punctuation

signs or mathematical signs may be written
Priority: If it is desired that a message
and care must be taken to ensure that their
should be transmitted more expeditiously
omission does not alter the sense of the
that an ordinary message, the degree of
message. On no account will the text contain
priority is inserted in this space.
tabular statement which cannot be
transmitted by Radio
 GENERAL INSTRUCTIONS ON MESSAGE
WRITING

Originator’s Signature and Designation:- The originator will give his

signature and designation this space signifying that he has sanctioned
the contents of the message including the priority classification, if any,
and authorised its transaction by Radio. Messages not signed by an
authorised person will not be accepted for transmission by Radio.

Time of origin: (TOO)- The time, in figures, at which the originator

signs a message is inserted in this space. The two first figures indicate
the hours and the two next indicates the minutes. Thus five minutes
past six O’ clock in the morning is written as 0605. The abbreviation
HRS will not be used. In all cases the TOO must be entered by the
originator.
 GENERAL INSTRUCTIONS ON MESSAGE
WRITING

The remaining spaces in the

message form are for use of the
wireless staff only and nothing
will be written there by the
originator.
 USE OF PRIORITIES:

Normally messages Originators will

are cleared according arrange for delivery (1) Crash
to their serial order of at Radio station of (2) Most immediate
receipt at wireless priority bearing
messages (3) Immediate
station i.e., according
to the time handed in. immediately after (4) Ordinary
their completion.

• It is, however, necessary to ensure quick

clearance of messages which need reach
addressee as early as possible in view of the
urgency of the text matter.
• This is, of course, a relative basis for
comparison and call for classification of
messages into different groups.
• Therefore to give precedence to such
messages over the earlier received ones, the
following system of priorities is laid down.
 USE OF PRIORITIES

Crash:
When a message of this
priority is received in the The urgency demanding the
The use of this priority is The priority may be used
Radio station, use of such priority should
restricted for extreme where recipient has to take
communication on all be of such vital importance
emergencies and should immediate executive action
concerned channels is that the interruption of the
therefore be sorted to in to save human life or to
suspended forthwith to communication in progress,
very exceptional prevent damage to valuable
enable the message bearing perhaps of other urgent
circumstances. property.
“Crash Priority” to be traffic, can be justified.
cleared.
 USE OF PRIORITIES

Most immediate: The use of this priority is restricted to messages conveying

information or instructions relating to natural calamities, disturbances
(communal anti-social and political) strikes, accidents, riots, murder, security
measures and important movements of the Police Force which, in the opinion
of the Originator, should reach the addressee immediately.

Immediate: The use of this priority is restricted to messages conveying

important information relating to law and order or immediate attention and
action, for instance, information regarding probability of strikes, disturbances
or any other upheaval; movement of High Govt. Officials dealing with law and
order, political leaders, agitators and dangerous criminals.
 USE OF PRIORITIES

Ordinary: The category is used in message of routine nature which do

not come under any of the above categories but are connected with
law and order and which are urgent enough to justify the use of Radio.
SEECURITY CLASSIFICATION OF MESSAGES
All radio transmission are subject to interception by any person possessing a
receiver , there is no security attached to transmission of messages by Radio.

Following will be the security classification of Messages:

• TOP SECRET
• SECRET
• CONFIDENTIAL

Originator of a message is personally responsible for its correct security grading

according to information contained therein.

To grade a message correctly and uniformly , particular attention must be paid to

the definition of various security classifications.
 TOP SECRET

Message containing
information of such
a vital nature that
for reasons of
national security , it
must not be
disclosed to any one The category is closest secrets and is
EXCEPTIONALLY
of whom it is not TO THE NATION. reserved for the used with great
GRAVE DAMAGE
essential to have Nations reserve
knowledge of it for
the performance of
his duty and
unauthorized
disclosure of which
would cause
 SECRET
Messages , the unauthorized
disclosure of which would endanger
national security , cause serious
injury to the interest or prestige of
the nation or serious embracement
to Government or would be of
great advantage to a foreign nation.

The classification should be used

for highly important matters and is
the highest classification ordinarily
used.
CONFIDENTIAL
Messages, the unauthorized disclosure of which while not
endangering the national security, would be pre-judicial to
the interests of the nation, any Government activity or
individual or would cause administrative embarrassment or
difficulty or be of advantage to a foreign nation

Most matters will, on

popular analysis be
not higher than
CONFIDENTIAL.
 Contd…

messages will have to be encrypted and such they

should be sent in double envelopes to the Signal
Office/Radio station. The inner envelop containing
the classified message should be properly sealed,
and should invariably be a new one while the outer
envelope may bear an economy slip.

ALL TOP
SECRET/SECRET
AND
CONFIDENTIAL
 Contd…

The inner envelope should

be marked with security
classification i.e.
TOP SECRET/ SECRET
or CONFIDENTIAL
together with appropriate
PRIORITY.

However, the outer The outer envelope

envelope clearly indicate should bear only the
that it is a message for address of the signal
transmission by Police office/radio station and
Radio and should also bear will not have the security
its priority. classification of the
contents marked on it.
 CONCLUSION
• How to write
wireless message.
Today • What are the
priorities written on
we the message
• What are the
discussed security
classification of
messages
 QUESTIONS /
CLARIFICATIONS
THANK YOU