Safety and Health

Management
Systems
 safety

safety

SAFETY!
Workplace injuries are preventable.
 A Safety and Health
Management Systems is the
best defense against
workplace injuries.
Safety Management System

A Safety Management System is not:

Rocket Science Magic

Start with the basics,

Safety and Health Management Systems

 What?
• Definition-
• A Safety and Health Management System
(SHMS) is a systematic approach to managing
safety and health activities by integrating
occupational safety and health programs,
policies, and objectives into organizational
policies and procedures.

• SHMS is a set of safety and health program

components that interact in an organized
way.
 Why?
Safety and Health Management Systems
• Reduce the number and severity of work-
related accidents and illnesses.
•Managers and employees can work together
• Proactive approach
•The benefits: fewer lost work days, lower
workers' compensation costs and higher employee
morale and productivity.
 How?
There are five primary elements to an effective
Safety and Health Management system:

Management Commitment
Employee Involvement
Workplace Analysis
Hazard Prevention and Control
Safety and Health Training
Safety and Health Management Systems

Task Process
• Fix or replace a • Develop a
guard on a system to
machine vs. ensure guards
stay functional
 Characteristics of an Effective
SHMS
• Adaptability and ease of use
• Needs to be used and understood by all
employees
• During development, keep in mind those
with disabilities who may need various
methods of understanding the system
• Easy to understand and implement
• SHMS should be adaptable to allow changes
and improvements in your organization.
• In an effective SHMS, employees look for
ways to make their work environment safer
for themselves and their coworkers.
 Safety and Health Management
Systems
Five primary elements:

Management Commitment
Employee Involvement
Workplace Analysis
Hazard Prevention and Control
Safety and Health Training
 Management Commitment

Provides,

•Motivation
•Resources
•Controlling Activities
•Role modeling
 Management Commitment

Recommendations:
•Safety and Health Vision Statement
 Management Commitment

Recommendations:
•Safety and Health Vision Statement
•Safety and Health Person
 Management Commitment

Recommendations:
•Safety and Health Vision Statement
•Safety and Health Person
•Develop a written safety and health policy
 Management Commitment

Recommendations:
•Safety and Health Vision Statement
•Safety and Health Person
•Develop a written safety and health policy
•Establish Benchmarks
 Management Commitment

Recommendations:
•Safety and Health Vision Statement
•Safety and Health Person
•Develop a written safety and health policy
•Establish Benchmarks
•Communicate! Communicate! Communicate
 Management Commitment
Recommendations:
•Safety and Health Vision Statement
•Safety and Health Person
•Develop a written safety and health policy
•Establish Benchmarks
•Communicate! Communicate! Communicate!
•Recognition
 Management Commitment
Recommendations:
•Safety and Health Vision Statement
•Safety and Health Person
•Develop a written safety and health policy
•Establish Benchmarks
•Communicate! Communicate! Communicate!
•Recognition
•Review
 Safety and Health Management
Systems
Five primary elements:

Management Commitment
Employee Involvement
Workplace Analysis
Hazard Prevention and Control
Safety and Health Training
 Employee Involvement
Recommendations:
You can involve employees by asking them to:
• Participate in accident or incident investigations.
• Conduct workplace or departmental safety and health
inspections.
• Develop and/or evaluate written safety procedures.
• Participate in safety and health committees.
• Assist in safety training of other employees.

Eliminate Barriers
• Top management must “walk the talk”
• Allow employees to attend meetings or training sessions
 Employee Involvement

Establish a Safety & Health Committee:

• Involves employees
• Provide Support
• Accountability
 Safety and Health Management
Systems
Five primary elements:

Management Commitment
Employee Involvement
Workplace Analysis
Hazard Prevention and Control
Safety and Health Training
 Worksite Analysis

•Analyze current injuries

•Conduct a baseline survey

•Ideas/suggestions
 Worksite Analysis

•Change Management
•Safety & Health Inspections
•Near misses
 Safety and Health Management
Systems
Five primary elements:

Management Commitment
Employee Involvement
Workplace Analysis
Hazard Prevention and Control
Safety and Health Training
 Hazard Prevention and Control

• Engineering controls
• Administrative controls
• Personal protective equipment
 Hazard Prevention and Control

Recommendations:
•Ergonomics
•Safety and health work
 Safety and Health Management
Systems
Five primary elements:

Management Commitment
Employee Involvement
Workplace Analysis
Hazard Prevention and Control
Safety and Health Training
 Training

Recommendations:
•Safety & Health
•Safety and Health management System
 Safety and Health Management
Systems
Five primary elements:

Management Commitment
Employee Involvement
Workplace Analysis
Hazard Prevention and Control
Safety and Health Training
Safety and Health Management
Systems
Successful Implementation:
• Requires work
• Develop new or modified safety and
health procedures and documents
identified from assessments
• Ensure adequate time and resources to
train employees on all systems
Safety and Health Management
Systems
Review:
Periodic reviews or audits will help identify:
• Problems or deficiencies in the system
• Develop corrective actions
• Keep you on track to meet safety goals
and objectives
THE COST OF INJURIES
• INJURY COST ICEBERG
• Workers’ Comp.
• Lost time
• Break in new person
• Tool/equip’t damage
• Lost productivity
• Competitive disadvantage
 THE COST OF INJURIES:
Its Only the Tip of the Iceberg

• THE HIDDEN COSTS ARE OFTEN GREATER THAN

DIRECT
• Medical & wage replacement costs can be much
less than loss in earning power to employee and
their family, and lost efficiency and productivity
to company
 Safety and Health Management
Systems
Benefits
•Lowers Workers Compensation Cost
•Increased Productivity
•Increased Moral
•Lower absenteeism
•Increased Compliance
Systems Approach
 Four elements common to general systems theories are
input, process, output and feedback.
 Systems are also classed as being either open or closed.
 Open systems interacts with the external environment and is
subject to external influences.
 Closed systems do not interact with the environment and so their
ability to adapt or respond to changing internal conditions is
limited.
Systems Approach

INPUT PROCESS OUTPUT

FEEDBACK

Organisation

External Environment
 Key Elements of a H&S
Management System (1)
HSE Model
Policy

(HSG65) Policy development

Organisational
Organising development

Planning &
Audit
Implementing

Developing
techniques of
Measuring planning,
Performance measuring and
reviewing

Reviewing
Performance
Key Elements of a H&S Management
System
Policy

Policy
Organising Effective health and safety
policies set a clear
Audit
Planning &
Implementing
direction for the
organisation to follow.
Measuring
Performance

Reviewing
Performance
 Key Elements of a H&S
Management System
Policy

Organising
Organising
An effective management structure
and arrangements are in place for
Audit
Planning & delivering the policy.
Implementing

Measuring
Performance

Reviewing
Performance
Key Elements of a H&S Management
System
Policy
Planning
There is a planned and
systematic approach to
implementing the health
Organising
and safety policy through
an effective health and
Planning & safety management system.
Audit
Implementing
 
Measuring
Performance
 
Reviewing
Performance
 Key Elements of a H&S
Management System
Policy

Measuring
Organising Performance
Planning & Performance is measured against
Audit
Implementing agreed standards to reveal when
and where improvement is needed.
Measuring
Performance

Reviewing
Performance
Key Elements of a H&S Management
System
Policy

Auditing and Reviewing of

Organising
Performance
The organisation learns from
Audit
Planning &
Implementing
all relevant experience and
applies the lessons.
Measuring
Performance

Reviewing
Performance
Standardisation

A standard is defined by the BSI as:

“A document, established by consensus and
approved by a recognised body, that provides for
common and repeated use, rules, guidelines, or
characteristics for activities or their results,
aimed at the achievement of the optimum degree
of order in a given context”
 Standards consist of
Specifications and Guidance

A specification is a “detailed set of requirements to be

satisfied by a product, material, process or system,
indicating the procedures for checking conformity to these
requirements”.
A guidance document provides advice rather than a set of
verifiable requirements and is designed as an internal
management tool.
 Risk Management

Risk Management is:

•Recognizing a dangerous situation or

condition

•Looking at a
situation and trying
to see how it could
fail
 Risk Management

Risk Management is:

•Analyzing job tasks, records, inspections,

prioritizing issues and developing corrective action
plans

•Consider using a risk matrix

 Risk Management

SEVERITY
How much could hazard hurt? (“Ouch Factor”)

Not at All Not Much A Lot

HMMM? OUCH! OUCH!*@

A Lot

Not Often PERHAPS HMMM? OUCH!

Not at All OKAY PERHAPS? HMMM?

Reactive monitoring Systems
 Should
be used to investigate, analyse and record
OH&S management system failures including:
 Unsafe Acts
 Unsafe conditions
 Lost time accidents
 Major accidents & fatalities
 Sickness absences
 Criticisms made by regulatory agency staff
 Complaints made by members of the public.
 U !
K YO
AN
TH

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