REIMPLEMENTATION OF THE

DELINQUENCY REPORT SYSTEM

1. Reference

a. NAPOLCOM Memorandum Circular (MC) No. 2010-003 entitled: “Establishing a Delinquency Reporting System
in the Philippines National Police and Institutionalizing Community Service as an Integral Component Thereof
dated September 30, 2010”. (TAB A)

b. PNP MC No. 2015-001 entitled: “Supplemental Guidelines on the Delinquency Report System (Strengthening
the Disciplinary Authority of Chief of Police)”, (TAB B)

c. PNP MC No. 2015-033 entitled “Amending Sub-Paragraph G, of Paragraph 4 PNP MC No. 2014-025 dated July
28, 2014, entitled “Delinquency Report System (Strengthening the Disciplinary Authority of Chiefs of Offices)”
and Sub-Paragraph A(2) of Paragraph 6, PNP MC No. 2015-001 dated February 16, 2015 entitled
“Supplemental Guidelines on the Delinquency Report System.” (TAB C); and

d. PNP MC No. 2014-025 entitled: “Delinquency Report System (Strengthening the Disciplinary Authority of Chiefs
of Offices)” (TAB D)
2. This pertains to the reimplementation of the Delinquency Reporting (DR) System and the
incorporation of fatigue duty as a sanction for erring personnel of the Philippines National Police (PNP).
It aims to respond to the growing demands for a just and expeditious manner of the on-the-spot
corrections of misdemeanors or minor infractions involving breach of internal Discipline without the
need for a full blown summary hearing proceedings and to address the increasing number of pending
administrative cases.

3. All Chiefs/Heads of Offices are directed to implement the DR System against erring PNP personnel
following the herein guidelines on the minor offenses involving breach of Internal Discipline covered
with corresponding demerits and the prescribed fatigue duty hours:

a. The list of offenses and the number of demerits as provided in PNP MC No. 2014-025
and PNP MC No. 2015-001 are adopted, to wit:
 Offenses No. of Demerits Fatigue Duty Hours

A. Violation of “Tamang Bihis” of uniformed personnel such as 3 1 ½ hours

a.1. Unauthorized or improper wearing of uniform insignias and

3 1½ hours
accouterments
a. 2. Unauthorized/ Improper haircut 3 1½ hours
a. 3. Dirty Shoes/ Unauthorized Shoes 3 1½ hours
a. 4. Dirty uniform/ wearing faded/tucked-out athletic
3 1½ hours
uniform/wearing colored rubber shoes
a. 5. Unshaved mustached/ Improper shaving 3 1½ hours

a. 6. Improper haircut/ nail polish/ long and dirty fingernails 3 1½ hours

a. 7. Not wearing hairnets during command activity 3 1½ hours

a. 8. No hanky/tickler/ Miranda warning cards (as required during
3 1½ hours
inspection)
B. For NUP    
b.1. Non-compliance with the approved and prescribed NUP uniform 3 1½ hours
for Monday, Wednesday, and Friday
b. 2. Wearing the following prohibited attire when performing official 3 1½ hours
functions in the workplace on Tuesdays and Thursdays;

b. 2. 1. Gauzy transparent or net-like blouse 3 1½ hours

b. 2. 2. Sando, tank-tops, strapless or spaghetti strap blouse 3 1½ hours
(unless worn as an undershirt), and blouse with over-plunging
necklines
b.2. 3. Micro-mini skirt, walking shorts, cycling shorts, leggings, 3 1½ hours
tights, jogging pants
b. 2. 4. Rubber sandals, rubber slippers, bakya 3 1½ hours

b. 2. 5. Dangling earrings, flamboyant accessories, heavy make- 3 1½ hours

up
b. 2. 6 Mustache and visible tattoos 3 1½ hours
C. Tardiness in reporting for duty/office works 5 2½ hours
D. Tardiness in reporting to command activities 5 2½ hours
E. Smoking while on duty 5 2½ hours
F. Violation of traffic, pedestrian, and parking regulations within the 5 2½ hours
camp
G. Violation during troop formation/parade 5 2½ hours
g. 1 Moving in ranks 5 2½ hours
g. 2. Speaking during formation 5 2½ hours
g. 3. Use of Cellular phones during formation 5 2½ hours
g. 4 Walking or roaming around while the program is on-going 5 2½ hours
g. 5. Standing on one leg 5 2½ hours
H. Use of vulgar or insulting language or exhibit similar rudeness to 7 3 ½ hours
the public
I. Spitting or littering in Public Areas 7 3 ½ hours
J. Urinating in places other than the designated areas (restroom, 7 3 ½ hours
public urinating area)
K. Dozing on post 10 5 hours
L. Not observing courtesy to officers/senior officers inside and 10 5 hours
outside the office/not saluting senior PCOs
M. Loafing 10 5 hours
N. Leaving post while on duty for more than five minutes 10 5 hours
O. Absent in the formation of command activities 10 5 hours
b. Only ranking Police Commissioned Officer (PCO) or Police Non-Commissioned Officer (PNCO) who witnessed
the commission of any infraction may cite/report the minor offense involving breach of internal discipline to their
respective Chiefs of Offices/Units and conduct an on-the-spot correction

c. A delinquency report form (DR Form) shall be used to report the offense which must be signed or acknowledged
by the violator. The reporter shall note on the DR form if the violator refused to sign/acknowledge his/her violation.
The form shall be immediately submitted to the PNP office/unit where the violator is assigned within 24 hours.

d. For this purpose, all PNP personnel are required to bring DR forms as part of the uniform to ensure the
immediate recording and reporting of the infraction they witnessed.

e. Administrative officers shall be in charge of the evaluation of the violator’s explanation and submit the same with
the recommendation to the Chief of Office/Unit within 24 hours from receipt of the DR Form.

f. The chief of Office/Unit, upon approval of the recommendation, shall give demerits based on the points allocated
and direct the personnel to render fatigue duty within their office or camp for a period not exceeding four hours in a
day. It shall be understood that in the implementation of fatigue duty, every point of demerit incurred shall be
equivalent to 30 mins. Of the task.
g. The sanction Imposed for incurring demerits is by rendering fatigue duty inside the office of within the premises
of the camp.

h. For camp-based personnel, the head of Office/Unit shall refer the person to Headquarters Support Service
(HSS) or its equivalent office/Unit that shall administer the fatigue duty. HSS or its equivalent office/unit shall
submit a report of compliance of violators to the concerned office/unit of the reportee.

i. If personnel incurred more than 20 demerits, he/she shall be charged for less graved neglect of duty under
NAPOLCOM Memorandum Circular No. 2016-002

j. If more than 30 demerits in one semester, had been incurred, the following shall be observed:

j. a.Thee personnel concerned shall be rated poor in his/her Performance Evaluation Rating for the particular
rating period

j.b. He shall be recommended to undergo FORM POLICE training or other equivalent values and reformation
trainings; and

j.c. the demerits shall be considered as an aggravating circumstance and a factor in his/her reassignment
k. The administrative officer/Chiefs, Administrative, Records, and Management Division/Branch o Section shall
serve as the official repository and record-keeper of the number of demerits earned by the members of the unit. It
shall be the duty of the Administrative Officer to furnish the Chief of Office with a monthly report of the demerits
earned by the personnel, which shall be used as a reference in the rating of IPER. In case of transfer, the
Administrative Officer shall ensure that the demerits earned by the personnel shall be formally communicated to
the Administrative Office of the Unit where the personnel has transferred.

4. For strict compliance and widest dissemination.

GUILLERMO LORENZO ELEAZAR

Police General