PROJECT SYSTEM (PS)

ERP
• Enterprise resource planning (ERP) is business management
software—usually a suite of integrated applications—that a
company can use to store and manage data from every stage of
business, including:
• Product planning, cost and development
• Manufacturing
• Marketing and sales
• Inventory management
• Shipping and payment
• Finance Management
• HR management
 Project Objective

• The objective of ERP system is to improve the information flow to facilitate

better decision making leading to overall improvement in the performance of
the organization by way of improvements in information transparency
productivity, cycle time & financial performance. This project is aimed to
provide effective and efficient business processes which will aid in better
decision making and thereby improved operational efficiencies.
• HCL is the System Integrator (SI), who along with E&Y as the Business Process
Re-engineering (BPR) partner & SAP as the Software Solution Provider (SSP) is
implementing this project. The project is being executed in two parts. Firstly,
as a proof of concept (POC) the ERP Application is to be implemented in
seven units of BSNL, namely, Corporate Office, Karnataka Circle, Maharashtra
Circle, Southern Telecom Region (STR), Western Telecom Project (WTP),
Telecom Factory Mumbai and ALTTC Ghaziabad. Secondly it would be rolled
out in the rest of 42 units of BSNL during the second phase of the project.
 Project Execution overview
• AS-IS - The existing processes of BSNL were captured and documented.
• BPR - Business Process Re-engineering. The consultant evaluates the
existing practices and compares with the best industry practices. Finally the consultant
submits it recommendations. These recommendations are discussed in details with the
BSNL Sr. Management for acceptance.
• BBP - Business Blue Print. A final document is prepared covering the re-
engineered process which is accepted and approved by BSNL for solution design in ERP.
• Solution development - As per the final BBP, the solution in the SAP is
developed. This is very different from the computerization of the existing processes.
While implementing SAP, the biggest advantage is the seamless integration of the
business processes. The views of the SAP experts are that one should make maximum
efforts to adopt the SAP practices without any or minimum modification. This way the
best benefit of SAP is obtained.
• Testing - The solution developed is tested. First the individual modules are
tested. After that the integrated modules are tested.
• Collection of data - BSNL Data is the most important element. The better is
the data the better results are obtained.
• Training - Trainings are given to the end users on how to work on the solution
developed.
• Go-live - A typical terminology used in ERP project indicating the start of
usage of the system by the end-users.
 Data collection for ERP
• IT tool MANTIS is being used for this purpose. The URL is
www.erpportal.bsnl.co.in OR http://10.197.216.213/. This is presently
available on MPLS network i.e. wherever CDR network is available. Soon it
will be made available on internet.
• ERP help desk team will create user IDs for circle / SSA data SPOCs. The list
of all such users to be mailed on erphelpdesk@bsnl.co.in
• Brief about Mantis:
– Mantis is an IT tool, a software, which is mainly used for activity
escalation and forwarding. A document can also be attached with the
issue.
– The activity escalation property of the software is being utilized for
uploading data templates and follows the route: SSA -> Circle -> HCL -
> Core team -> HCL -> Final upload.
– Hence the starting is done by creating an activity by the core team,
module wise. The core team will create the activity and intimate
which blank template is to be downloaded.
The currently developed solution of ERP comprise of eight modules which are

•Finance And Management Accounting :FICO

•Materials & Inventory Management including E-Procurement :MM/ SRM

•Human Resources Management & Administration, Payroll :HCM / ESS /

MSS

•Plant & Equipment Maintenance :PM

•Sales and Distribution :S D

•Project Management :PS

•Real Estate and Telecom Infrastructure Management :REM

•Production Management, Supply Chain Management :PP / SCM / QM

& Quality Management (Mainly for telecom factory- working)
 SAP (System application Products
in Data processing )
• SAP  is a German multinational software corporation that
makes enterprise software to manage business operations and customer
relations. Headquartered in Walldorf, Baden-Württemberg, Germany,
with regional offices around the world, SAP is the leader in the market of
enterprise applications in terms of software and software-related service.

• ABAP (Advanced Business Application Programming,

originally Allgemeiner Berichts-Aufbereitungs-Prozessor, German for
"general report creation processor") is a high-level programming
language created by the German software company SAP

• BSNL is using SAP for ERP implementation

 What is SAP PS Module
• Projects are generally part of the internal processes
of a company. To be able to control all tasks in
project execution, you need an organizational form
that is specific to the project and which is shared by
all departments involved. Before you can carry out a
project in its entirety, the project goals must be
precisely described and the project activities to be
carried out must be structured. A clear,
unambiguous project structure is the basis for
successful project planning, monitoring, and control.
 What is SAP PS Module
• The high degree of integration between the Project
System (PS) and other R/3 application components
means that you can plan, execute, and account for
projects as part of your normal commercial
procedures. This means the Project System has
constant access to data in all the departments
involved in the project.
• The R/3 Project System guarantees close and
constant monitoring of all aspects of your project. 
This includes both technical and commercial aspects
of the project.
 SAP PS
• SAP Project System supports comprehensive business Process
for Planning, Controlling & Organizing all the activities carried
out during the course of a Project.
• It helps you to manage your Project structure, dates, cost &
Resources throughout the entire Project lifecycle.
 SAP Project System (SAP PS)

 Project System provides tools to track project

milestone, costs and resources.
 Project System module contains tight integration to
the MM, FICO.
It utilizes personnel records from HR, rolls costs into
Controlling and links to materials or customers in the
Logistics modules.
 PS Module: Project System Module
This module deals with the Planning of Projects of various
Business Lines. The details of processes is as below.
1. CFA (Consumer Fixed Access)
2. CM (Consumer Mobility )
3. BB (Broad Band)
4. TP (Transmission Project)
5. Civil (Internal)
6. Civil (External)
7. Electrical (Internal)
8. Electrical (External)
PS Module: Project System Module

Two key objects that define the Project in SAP

are:
• Work Breakdown Structure (WBS) - defines
tasks and assign resources to those tasks
• Network - defines the dependencies within
the Work Breakdown Structure (WBS)
Hierarchy of objects within an SAP Project
 Project
Definition

WBS
Level 1

WBS WBS WBS WBS WBS

Level 2 Level 2 Level 2 Level 2 Level 2

WBS WBS WBS WBS WBS

Level 3 Level 3 Level 3 Level 3 Level 3

Network 01 Network 02 Network N

External Primary
Internal
/Service /GCA
 Organizational Structure

• Client BSNL
• Company CIRCLES
• Business AREA/PLANTSSAs
• SLOC(Storage Location) STORE
• Cost Element HOA (Fixed for PS-5090101)

• MRP Controller Material Planner (Fixed 001)

 Data migration Process
• Data migration team has to work for finalization
of number of running project (CWIP) each
business line wise that have to be migrated to
ERP-SAP system at the time of Go-Live keeping in
view the strategy decided in this regard.
• Care is required to be taken by the Data
migration team that the officers/officials engaged
in data migration process are well aware of the
data templates & in no case wrong data should
be filled in the data templates.
 Detail of Transactional Data
Templates

• 1   Project Definition Data

• 2   Work Break Down Structure
• 3   Network Master
• 4   Network Activities (Task)
 Templates
Sr no. Type Name of Template

Transactional
1 Data_Upload_Template_for_TP_Business_SSA
Data
Transactional
2 Data_Upload_Templates_for_BB_Business_SSA
Data
Transactional
3 Data_Upload_Templates_for_CFA_Business_SSA
Data
Transactional
4 Data_Upload_Templates_for_CM_Business_SSA
Data
Transactional
5 Data_Upload_Templates_for_External_Civil_Business_SSA
Data
Transactional
6 Data_Upload_Templates_for_External_Elect_Business_SSA
Data
Transactional
7 Data_Upload_Templates_for_General_Civil_Business_SSA
Data
Transactional
8 Data_Upload_Templates_for_General_Electrical_Business_SSA
Data
Transactional
9 Data_Upload_Templates_for_Internal_Civil_Business_SSA
Data
Transactional
10 Data_Upload_Templates_for_Internal_Electrical_Business_SSA
Data
Rolls and
11 Data_Upload_Templates_Roles&Authorizations_Sheet_SSA
Authorisation
 Tallying the no. of CWIP data
• No. of finalized running projects (CWIP)
should be tallied with the Accounts wing of
the unit.
• Discrepancies in the no. of CWIP data with
Accounts wing, if any, may be reconciled
positively.
• The new projects where no expenditure is
booked till date is not to be filled up in the
transactional data templates.
Pre Go Live Check List for PS Module
 Purification of CWIP Data
• Purely Maintenance Estimates (which are not to be
capitalized) are to be removed from CWIP List, if appearing in
the list.
• Necessary action to be taken to upload such maintenance
estimates in ERP in consultation with PM team. Maintenance
estimates not be uploaded in PS module.
• Maintenance estimates of CAPEX nature only (which are to be
capitalized) are to be taken in PS data templates.
• Sanctioned estimates on which no actual cost has been
incurred and don’t appear in CWIP list of AO (Plg), should not
be taken in data templates. Such estimates can be created in
SAP after go-live as per requirement.
 Purification of CWIP Data
• Estimates already completed but pending for petty reasons
(such as release of completion report (CR) /ATD acceptance)
should be closed in legacy itself to the extent possible by
fulfilling the required formalities before Go-Live to minimize
the data template filling work. In cases where estimates are
still remaining pending, then it has to be checked whether the
works completed have been assetised in Trial balance. If so,
then the estimate has to be compulsorily closed in the legacy
system. Otherwise, the estimate details have to be entered
into SAP, converted to asset and estimate closed in SAP.
 Tallying of CWIP Data
• Tallying of CWIP Data/list available with AO
(Planning) and AGM (Planning), collectively by
Finance & Engineering Wing.
• Reconciliation of Civil and Electrical Estimates
with CWIP List of SSA
– Estimates of Civil and Electrical wing should be
tallied with the CWIP List available with AGM
(Planning) of SSA.
With Good Wishes for Go-Live
Activities