Venue Management

OLEH: indri fatmawati

 PEMILIHAN VENUE
IDI FORUM TAHUN 2019
PILIHAN KOTA SOLO
PILIHAN VENUE: DE TJOLOMADOE
PERTIMBANGAN : Strategis dan tempat memadai
1.Kapasitas ball room : a. Tjolomadoe hall : 2600 pax
b. Sarkara hall : 1000 pax
c. Area parker timut : 1000 pax
2.Berpengalaman : a. Wedding
b. Nusantara Culinary Festival
c. Diplomat Succcess Challenge x
d. Konser dan lainnnya
3.Letak : Jalan Adi Sucipto No. 1 Malangjiwan, Colomadu, Karanganyar,
Jawa Tengah, Indonesia, 57177
3.Letak : Jalan Adi Sucipto No. 1 Malangjiwan, Colomadu, Karanganyar, Jawa
Tengah, Indonesia, 57177

4.Hotel pendukung : a. OYO 543 Pucuk Matahari Family Guesthouse (0,3 km)
b. Ramada Suites by Wyndaham solo (1,2 km)
c. Front one hotel airport solo (1,5 km)
d. Hotel LOR IN (2 km)
e. Hotel syariah solo (2,1 km)
f. Hotel Alana (3 km)

5.Bandara pendukung : Bandara Adi Soemarmo

6.Pendukung lain-lain : a. ATM center
b. RS. Karima dan JIH SOLO
c. Pusat oleh-oleh (javenir)
d. Restaurant (dapur solo, RM.taman sari dll)
e. Wisata Budaya Keraton Surakarta
VENUE REQUIREMENTS

NO INQUIRY VENUE REMARKS

1 An International Airport, with regular, direct De Tjolomadoe, Hotel Available
connections to all main airports world-wide Lor In, Alana Hotel and
located close to the host city convention center Solo

2 Facilities for 500 or more participants De Tjolomadoe, Hotel Eligible

Lor In, Alana Hotel and
convention center Solo,
Alila Hotel, The Royal
Surakarta Haritage, Hotel
Sahid Jaya

3 1 Plenary Hall for 400 persons De Tjolomadoe, Hotel Theatre 2,200 (Eligible)
Lor In, Alana Hotel and
convention center Solo

4 3 rooms with for 450 persons (simultaneous Hotel Alila, Novotel Theatre 1,2,3/150
sessions) Solo, Aston Solo, The (Eligible)
Sunan Hotel
VENUE REQUIREMENTS

NO INQUIRY VENUE REMARKS

5 9 session rooms for 60-100 prsons Hotel Syariah Solo, The Eligible
(simultaneous sessions) Alana Hotel and
Covention center Solo,
Harris Hotel and
Convention Center

6 Exhibition Space for 10 book sellers De Tjolomadoe, Hotel Lor Eligible

In

7 HKTI Secretariat ----- Eligible

CONFERENCE REQUIREMENTS

NO INQUIRY VENUE REMARKS

8 Luncheon for 500 persons De Tjolomadoe, Hotel Lor Eligible

In, Alana Hotel and
convention center Solo,
Alila Hotel, The Royal
Surakarta Haritage, Hotel
Sahid Jaya

9 Banking BNI, BRI, Mandiri, BCA, Eligible

Bank Jateng,

10 Postal POS Indonesia, JNE, JNT, Eligible

JET Express, TIKI

11 Public Copy Facilities Jony Copy, Sampurna Eligible

Foto, PRIMA

12 Travel Agency Nusantara Tour and travel, Eligible

Rosalia Indah, BAT tour
and travel

13 Medical Services RS.JIH Solo, Eligible

RS.moewardi, RS.Dr.Oen
Site Inspection Check-list

LIST CHECK
Distance:
√
- From Airport to Venue
√
- From airport to hotels
√
- From hotels to venue

Venues for Social Functions

√
- Capacity
√
- Food & Beverages
√
- Distance from venue

Conference services:
- Travel agency √
- Banking, postal √
- Medical services √

Main Venue:
- Room capacity √
- Internet service √
- Conference equipment √
K3 Check-list

LIST CHECK

Medical/Clinic Room v

Hospital located near venue v

Stand-by ambulance v

Electrical Equipment v

Fire Extinguisher v

Clear EMERGENCY EXIT signs v

Adequate passage way for emergency exits v

First-Aid Equipment v

Stand-by paramedics v
Accommodation

Five and Four-star Three-star Two-star Medium & Low-Cost

Assalaam Syariah Hotel

ALILA Solo Aston Solo Hotel Pop Hotel Solo
Solo

The Royal Surakarta

Haritage Ibis Styles Solo Brother in Hotel Istana Griya 1 Hotel Solo

Adiwangsa Hotel and

LOR IN Hotel Bintang Solo Griya Tenera
Convention

HARRIS Hotel and

Sahid Jaya Solo Amaris Hotel Sriwedari Hotel Trio
Convention

The Alana Hotel and

Fave Hotel Zaen Hotel Syariah Hotel Bandar Narita
Convention Center Solo
SOLO JOGJA
proposed destination city proposed destination city

• Garuda Indonesia • Garuda Indonesia

• Citilink • Citilink
• Batik Air • Batik Air
• Sriwijaya • Sriwijaya
• Lion Air • Lion Air
• Air Asia • NAM Air
• Wings Air • Air Asia
• Singapore Airlines
• Cathay Pasific
• China Airlines
• Jetstar
Proposed Venue Comparison

1. Hotel LOR IN
2. ALANA Hotel and
ConventionCenter
3. Hotel ALILA
4. Hotel Novotel
 Requirement
Main Meeting Room
Minsquare feet 500
Min square meter s 486
Class room 165 table
Coordinator Co- Location
Min square feet 500
Min square meters 371
Classroom 60 table
Subsidiary Meeting Room
Min feet square 200
Min meters square 300
Classromm/Theater 200 with front
screen projection
Coordinator/Airline Workroom
2 room – min meters square 42
2room - min meters square 56
2 room - min meters square 70
2 room – min meters square 75
Recommended Venue
DE TJOLOMADOE
SARKALA HALL
Dimensi : 40 x 20 x 9
Fasilitas : 6 unit AC @20 PK, Listrik 150,000 watt
Minsquare feet 500
Class room 180 table
TJOLOMADOE HALL
Dimensi : 37 x 66 x 8,5
Fasilitas : 20 unit AC @20 PK, Listrik 700,000 watt
Minsquare feet 500
Class room 90 table
SARKALA HALL
Dimensi : 40 x 20 x 9
Fasilitas : 6 unit AC @20 PK, Listrik 150,000 watt
Classromm/Theater 200 with front screen projection
Min feet square 200
SARKALA HALL
Dimensi : 40 x 20 x 9
Fasilitas : 6 unit AC @20 PK, Listrik 150,000 watt
Min meters square 90
 Requirement Recommended Venue
DE TJOLOMADOE

Area Parkir Timur

Dimensi : 134 x 87,5
Exhibition space M2 : 11,725
Min meters square 300 Kapasitas : 10,000 pax
10 booth (3x3 meters) Fasilitas : Listrik 16,000 watt
Min meters square 500
10 booth (3x3 meters)

SARKALA HALL
HKTI Office/ Secretariat M2 : 1,100
Min meters square 93 Kapasitas : 1000 Pax
Boardromm 8-10 person Fasilitas : 6 unit AC @20 PK, Listrik 150,000 watt
Min meters square 90
Boardromm 8-10 person
Ad Hoc Meeting Room SARKALA HALL
Min meters square 47 Dimensi : 40 x 20 x 9
Boardroom 20 person Fasilitas : 6 unit AC @20 PK, Listrik 150,000 watt
Min meters square 90
Boardroom 20 person

Registration Counters SARKALA HALL

Fasilitas : 6 unit AC @20 PK, Listrik 150,000 watt
In front of main gate (6 counters)
Accommodation
Proposed hotel

Hotels located adjacent to

Alila Hotel, Aston Hotel, Hotel Bintang 1 Solo dan Assalaam Syariah Hotel
Solo
Competitive Room Rates
✤ Four –star :Rp 500.000 – Rp 1.500.000
✤ Three-star: Rp 350.000 – Rp 650.000
✤ Two-star: Rp 250.000 – Rp 500.000
✤ Medium Low-Cost: Rp 100.000 – Rp 300.000

Average rates, based on single/double occupancy,

inclusive daily breakfast for 2 persons
BALL ROOM DE TJOLOMADOE
Proposed venue

Conference Facilities
✤ Total capacity can accommodate 2600
persons
✤ 2 meeting rooms for 1000 – 2600
persons
✤ Pre-function Hall
✤ Simultaneous Interpretation System
(SIS)
✤ Adaptable meeting rooms
Day Tour/Excursion

Places of interest:

✤ Kraton Kasunanan Surakarta

✤ Pura Mangkunegaran Surakarta
✤ Musium keris
✤ Taman balai kambang
✤ Tri windu antic market
✤ Alun-alun kidul
✤ Sangiran
✤ Dsb.
Pre/Post Tour Program

DESTINATION :

✤ Kraton Kasunanan Surakarta

✤ Shoping batik di Beteng Trade Center
(BTC)
✤ Pura Mangkunegaran Surakarta
✤ Tri windu antic market
✤ Musium keris
Medical Clinic Room
 Hospital Located Near Venue
Rumah Sakit JIH SOLO
Is one of the Hospital with completely provide International Medical equipment and International
Hospital service standard ; where fully support by internal professional Doctors and paramedic
employee
Electrical Equipment
DE TJOLOMADOE
 Stand-by ambulance
in DE TJOLOMADOE
Fire Extinguiser
Clear Emergency Exit Sign DE
TJOLOMADOE
First Aid Equipment
DE TJOLOMADOE
Event Permit

LIST CHECK

Information letter endorsed by the Organizing

Committee addressed to KAPOLDAand
v
KAPOLRESTA and a copy to KABAG Intel &
Operasi >>> explaining about the event

Committee List v

Delegates List v

5-10 passport copies of listed delegates v

Tentative Agenda v
Other Arrangements

PROBLEM/OBSTACLE SOLUTION

- Minimize the traffic by using shuttle bus

Traffic instead of dedicated vehicles;
- Use the police escort service (voorijder)

Man-power to be allocated at:

- Airport
Man-power - Official hotels
- Venue
- Other related venues

Set-up a short briefing on each day before the

Monitoring & Evaluating activity begins, and make an evaluation at the end
of each day after all activities concluded