Associate Professor Law CHRIST University, Pune Lavasa Company Act-2013 The Companies Bill was passed by the Lok Sabha Lower House of the Parliament of India on 18 December 2012. In the Rajya Sabha (the Upper House of the Parliament of India) on 8 August 2013. It received Presidential Assent on 29th August 2013 thereby creating the Companies Act 2013. On 30th August it was published in Official Gazette and came into operation. The Beginning Your idea about the Word “Law” Why we require law? Is Law old concept or new one? Whether Law and Rule are two synonymous words? Is Law Universal like Science? Law is the matter of interpretation. E.g:- “Means” and “Includes”. Incorporation of Company Organization The Companies Act-2013 has come into existence at once from the date of notification in the Official Gazette that is from 30th August 2013. This Act is applicable in all India. Structural comparison of Companies Act-1956 and Companies Act-2013, is as, The Companies Act, 2013 has 470 Sections (covered in 29 Chapters) and 7 Schedules as against 658 Sections (covered in 13 Parts) and 15 Schedules of the Companies Act, 1956. A substantial part of this Act is in the form of Companies Rules. Aim of the Companies Act-2013 To promote the development of the economy. To encourage transparency, accountability and high standards of corporate governance. To recognize various new concepts and procedures facilitating convenience of doing business. To enforce stricter action against fraud. To enforce Corporate Social Responsibility concept. Applicability of the Act I) Companies. II) Banking Companies. III) Insurance companies. IV)Companies producing. electricity/supplying electricity. IV) Companies regulated by Special Act. V) Entities as notified by Central Government. Historical aspects of Company The concept of ‘Company’ or ‘Corporation’ in business is not new but was dealt with, in 4th century BC itself during ‘Arthashastra’ days. Its’ shape got revamped over a period according to the needs of business dynamics. Company form of business has certain distinct advantages over other forms of businesses like Sole Proprietorship/Partnership etc. It includes features such as Limited Liability, Perpetual Succession etc. Meaning of Company The word ‘company’ is derived from the Latin word (Com=with or together; panis =bread), and it originally referred to an association of persons who took their meals together. In the leisurely past, merchants took advantage of festive gatherings, to discuss business matters. Thus in, popular parlance, a company denotes an association of likeminded persons formed for the purpose of carrying on some business or undertaking. Definition of Company A Company is an incorporated association, which is an artificial person created by law, having a separate entity with a perpetual association. The Companies Act, 2013 Section 2(20) : A “company” means a company incorporated under this Act or under any previous company law. Chief Justice Marshall defines Company as, “a person artificial, invisible, intangible and existing only in the eyes of the law. Being mere creature of law, it possess only those characters which the creator confers upon expressly or as incidental to its very existence”. Continued According to Prof. Lindley, company is defined as, “An association of many persons who contribute money or money’s worth to a common stock, and employ it in some common trade or business (i.e., for a common purpose), and who share the profit or loss (as the case may be) arising therefore. The common stock so contributed is denoted in money and it the capital of the company. The persons who contribute it, or to whom it belongs, are members. The proportion of capital to which each member is entitled is his share. Shares are always transferable although the right to transfer them is often more or less restricted”. Nature and Characteristics of Company 1. Separate legal entity. Lee vs Lee, Salmon vs Salmon 2. Limited liability. 3. Perpetual Succession. 4. Separate Property. 5. Transferability of Shares. 6. Common Seal. 7. Capacity to sue and be sued. 8. Separate Management. 9. Voluntary Association for Profit. Food for Brain A private company was having 4 members. All of them were going in a car. Suddenly the car met with the accident and all of them died on the spot. Whether the company also died(wound up) with the death of all 4 members? Why? What is the possible consequences? Kinds of Company The Companies Act, 2013 provides for the types of companies that can be promoted and registered under the Act. The three basic types of companies which may be registered under the Act are: • Private Companies. • Public Companies; and • One Person Company (to be formed as Private Limited). Kinds of Companies Types of Company Companies are divided into different categories bases upon 1) On the basis of Incorporation. 2)On the basis of Liability. 3) On the basis of membership. 4) On the basis of control. 5) On the basis of access of capital. 6) On the basis of ownership(Other Companies) On the basis of Incorporation Statutory Companies These are the companies which are created special act of the Parliament or State Legislature, e.g., the Reserve Bank of India, the State bank of India, the Life Insurance Corporation, etc. these are mostly concerned with public utilities, e.g., railways, tramways, electricity companies and enterprise of national importance. Continued Registered Companies Companies which are registered under the Companies Act, 1956, or were registered under any of the earlier companies Acts are called registered companies. A vast majority of companies we come across belong to this category. Tata Motors Limited, Reliance Telecommunication Limited, EID Parry Limited, etc belong to this category. Chartered Company:- Registered as per the Charter granted by King or Queen of the country. On the Basis of liability 1) Company limited by shares:-Section 2(22), company limited by shares is a registered company having the liability of its members limited to the amount, if any, unpaid on the shares respectively held by them. If his shares are fully paid - up, he has nothing more to pay. E.g:- The Company at the time of wound up had liability of 1 Crore, but Mr. A was having liability by shares of 1lakh only. He will be asked to pay up to 1 Lakh. Continued 2) Company limited by guarantee:-Section 2(21), "guarantee company" is a company having the liability of its members limited to such an amount as the members may respectively thereby undertake, by the memorandum of association of the company, to contribute to the assets of the company. Members can not be called upon to contribute beyond their liabilities. E.g. One Company limited by Guarantee at the time of winding up was having liability of 1 Crore. Mr. A had taken the guarantee of 2 lakhs. He will be asked to pay the guaranteed amount . This will be applicable only at the time of winding up. Continued 3) Unlimited Company:- As per Section 2(92), unlimited company is a company not having any limit on the liability of its members. In such a company the liability of a member ceases when he ceases to be a member. Thus, the maximum liability of the members of such a company could extend to their entire personal property to meet the debts and obligations of the company. On the basis of Nationality 1) Domestic company:- Any company registered under Company Act-1956 or the Act before that or in 2013 Act. 2) Foreign Company According to Section 2 (42) of the Companies Act, 2013, ‘foreign company’ means any company or body corporate incorporated outside India which: (a) has a place of business in India whether by itself or through an agent, physically or through electronic mode. During the time of war it is important to access the Nationality of company. (b) conducts any business activity in India in any other manner. On the basis of members 1) Private Company:- It restricts the right to transfer its shares; limits the number of its members to two hundred (except in case of One Person company). There should be at least two persons to form a private company i.e., the minimum no. of members in a private company is two. A private company should have at least two directors. The name of a private limited company must end with the words "Private Limited". Continued 2) Public Company:- : As per Section 2(71), It is not a private company. There must be Seven or more members are required to form the company. Shares are freely transferable. A private company which is a subsidiary of a public company shall also be deemed to be a public company for the purposes of this Act, even where such subsidiary company continues to be a private company in its articles. A public company should have at least three directors. The name of a public limited company must end with the word "Limited Continued One Person Company:- [Sec 2(62)]:- Only one person as a member. This is a new concept and was not available in any of the previous Company Acts. There is no minimum prescribed limit given for the capital. The MOA will give the name of Nominee in case of death or incapacity to contract will become the member of the company. Continued No member can incorporate more than one OPC. Such company can be converted into private or public company only in few situations as per section 8 of the Companies Act-2013. One member will be the sole member and Director of the company. As regards the name of a One Person Company, the Act provides that the words "One Person Company" or 'OPC' shall be mentioned in brackets below the name of such Company, wherever its name is printed, affixed or engraved. On the basis of control Holding company and Subsidiary company ‘Holding’ and ‘Subsidiary’ Companies are relative terms. A company is a holding company of another if the other is its subsidiary. According to Section 2 (46) of the Companies Act, 2013 'holding company', in relation to one or more other companies, means a company of which such companies are subsidiary companies. Subsidiary Company According to Section 2 (87) of the Companies Act, 2013 'subsidiary company' or 'subsidiary', in relation to any other company (that is to say the holding company), means a company in which the holding company : (a) controls the composition of the Board of Directors, Or (b) exercises or controls more than one-half of the total share capital either at its own or together with one or more of subsidiary company Associate Company (c) Associate Company According to Section 2 (6) of the Companies Act, 2013, 'associate company' in relation to another company, means a company in which that other company has a significant influence. (d) Dormant company Where a company is formed and registered under this Act for a future project or to hold an asset or intellectual property and has no significant accounting transaction, such a company or an inactive company may make an application to the Registrar in such manner as may be prescribed for obtaining the status of a dormant company. Government Company Section 2(45) defines a “Government Company” as any company in which not less than fifty-one per cent. Of the paid-up share capital is held by the Central Government, or by any State Government or Governments, or partly by the Central Government and partly by one or more State Governments, and includes a company which is a subsidiary company of such a Government company. Registration of Company 1) Reservation of name by filling e-application. 2)Drafting and signing of Memorandum of association and Articles of Association and its submission to Registrar of company. 3) These documents have to be e-filled and e- stamped. Continued 4) consent of persons who have been nominated to act as directors to be submitted electronically. 5)Submission of “statutory declaration of compliance” and other declarations. 6) Pay Fee. 7) To obtain the certificate of incorporation digitally signed by Registrar of Company. 8)Certificate of Incorporation and allotment of Corporate Identity Number 9) File declaration about Registered Office. Continued 9. Effect of Registration [Sec. 9] 10. Commencement of Business [Sec. 11] But by sec 10A- All subscribers have paid the value of the share and Registered Office has to be verified is inserted. Earlier within 30 days the Registered Office address need to be informed. Promoter The term, ‘promotion’ refers to the process by which the idea of forming a company takes a definite shape resulting in its incorporation. It is in fact the first stage in the formation of company. The Promoter is the person who does the necessary preliminary work incidental to the formation of the company. Incorporation/Formation of Company For registering the company with the registrar of companies, the promoter has to initiate a number of steps as follows 1. Approval for the proposed name :-A company can choose any name but it should not closely resemble the name of an existing company, national name, national hero name etc. Hence the promoter has to get the approval from the registrar for the proposed name of the company. Lakme vs Likeme. ( Deceptive similarity) WWF vs WWE. Continued 2. Filing of Documents:-The promoter has to get prepared the following documents and file them with the registrar of companies of the State in which the registered office of the company is situated. i) Memorandum of Association:- 2(56) This document which is of fundamental importance defines the scope of activities of the company. Memorandum of Association 1) Name Clause 2) Domicile Clause 3) Object Clause 4) Liability Clause. 5) Capital Clause. 6) Subscription Clause. It should be stamped, signed and witnessed. In case of private company minimum 2 and in case of Public 7 members should sign. In case of Corporation MOA is not required. Succession Clause (But only in OPC) Purpose of Memorandum The purpose of memorandum is two-fold. 1. The Prospective shareholder who contemplates the investment of his savings, should know the field in, or the purpose for which it is going to be used and what risk he is taking in making the investment. 2. Outsiders or Creditors dealing with the company will know without reasonable doubt whether the contractual relation into which he contemplates entering with the company is one relating to a matter within its corporate objects. It should be divided into paragraph and printed. Alteration is difficult, SR plus approval in General meeting. Article of Association ii) Article of Association :-This contains the regulations connected with the internal management of the company. This document must also be duly stamped and signed by the signatories to the memorandum and witnessed. Alteration is possible by Special resolution. Other Clauses iii) Original letter of approval :-Original letter of approval of name be obtained from the Registrar and be filed. iv) A list of directors:- A list of directors who have consented to be its directors must be filed. v) Written consent to act as directors:-The directors have to give their consent in writing to act as its directors. They should also undertake to take the necessary qualification shares and pay for them. Continued vi) Notice of the address of the registered office. vii) Statutory declaration :-A declaration stating that all the requirements of law relating to registration have been complied with is to be filed. This declaration must be given by an Advocate of the Supreme Court or High Court, or by a Chartered Accountant who is engaged in the formation of the company or by a person named in the Articles as a director or secretary of the company. Continued viii) The registrar will scrutinize all the documents and if he finds them in order, he will issue the certificate of incorporation This certificate is a conclusive evidence of the fact that the company has been duly registered. A private limited company can commence business on getting the certificate of incorporation, but a public company has to take some more steps for getting another certificate known as certificate for commencement of business. Lifting of corporate veil Company enjoys a separate position from that of position of its owners. It is artificial but yet a person in eyes of law. Problems arise when this position of the company is misused. It is not incorrect to say that, though the company is an unreal person, but still it cannot act on its own. There has to be some human agency involved so that company is able to perform its functions. But when the benefit is misutilised, the Court is not powerless and it can lift the veil of Corporate personality. Continued Meaning of corporate veil:- A company is a separate legal entity and Corporate veil is a curtain between company and its member. Corporate veil is a legal concept that separates the action of an organisation to the action of the company’s member or shareholders. Some members of the company sometime indulge in fraudulent activities and their ingenuity ,dishonesty let them take benefit of corporate personality or separate legal entity of the company and earn their own profit. Continued own profit. In this case , there is ignorance of corporate veil concept and lifting or piercing of corporate veil is done and look at the person behind the company who are the real beneficiaries of the corporate fiction. This doctrine has been established for business efficiency, necessity and convenience . Doctrine of the lifting the corporate veil circumstances 1. Judicial interpretation. (At discretion of Court ) 2. Statutory provision:- According to provision of companies Act. 1. Judicial interpretation. (At discretion of Court )
1. Determination of character or nature of
company. Daimler Co. Ltd v. Continental Tyre and Rubber Co.(1916). 2. Benefits or protection of revenue: Tax evasion Case:-Sir Dinshaw Maneckjee Petit(1927) Continued 3. Evasion of personal and statutory obligation/Prevention of fraud:- Case:-Gilford Motor co. v Horne (1933) Not to solicit the customers 4. Avoidance of welfare Legislation: - Case:- Workmen of Associated Rubber Industry Ltd v. Associated Rubber Industry Ltd. In Company was established to divide the profit and give less bonus to workers Continued 5.Diversion of business opportunity: When company is to divert the business to another business. Case: Gencor ACP Ltd. v. Dalby (2002) –Dalby was director of Gencor co. . He formed private company and dishonestly transferred the capital of public company to his private company. Statutory provisions 1.Reduction in members of the company:- As per section 3A of Indian Companies Act2013 if membership reduces. 2.Fraudulent conduct of business:-(Sec 339). 3. Misrepresentation in prospectus :- (sec 34, 35). 4. Mis-description of name:- A person stated company’s name and signed as “L R Agencies Ltd” while the original name was “L&R Agencies Ltd”. Continued 5.Ultra vires acts :- Every company is bound to perform in compliances of its memorandum of association , articles of association, and the companies Act, 2013. Action done outside purview of either is said to be “Ultra vires “or improper or beyond the legitimate scope. Ashbury Railway Carriage and Iron company ltd vs. Hector Riche Continued 6. Liability under other statutes:- There are many other provisions of the company law where directors of a company are personally liable for the default in complying with those provisions . Some of these are 1) non maintenance of proper books of account; 2)default in holding of annual general meetings, 3)default in filing the annual returns ;4)default in paying dividends after declarations; 5)false declaration of solvency; 6)non cooperation with the company auditors or with the liquidators (in the event of the winding up) Continued ;7)non-compliance with the regulation of the Securities and Exchange Board of India (SEBI). Beside these, directors may be held liable under pollution laws, social security laws(Minimum Wages Act ,ESI,EPF, Gratuity ), Competition Act , Foreign Exchange Management Act (FEMA), taxation laws. Doctrine of Ultra Vires The term ultra vires means “beyond the powers”. The rule of ultra vires is applicable to acts done in excess of the legal powers of the doers. The fundamental rule of Company Law is that the objects of a company as stated in its memorandum can be departed from only to the extent permitted by the Act, thus far and no furhter. Continued An act ultra vires the company - A company has the power to do all such things as are – 1. Authorized to be done by the Companies Act- 2013, 2. Essential to the attainment of its objects specified in the memorandum, 3. Reasonable and fairly incidental to its objects. Continued A company has power to carry out the objects set out in the memorandum and also everything which is reasonably necessary to enable it to carry out those objects. Any activities not expressly authorized by the memorandum are ultra vires to the company. Otherwise, the term ultra vires means that the doing of the act is beyond the legal power and authority of the company. Continued If an act is ultra vires the company i.e., it is outside the scope of the scope of the company’s objects, it is wholly void and inoperative and will not be binding on the company. Even the whole body of shareholders cannot ratify it. In consequence, any act done or a contract made by the company which travels beyond the powers not only of the directors but also of the company is wholly void and inoperative in law and is therefore not binding on the company. Continued A company can be restrained from employing its fund for purposes other than those sanctioned by the memorandum. Likewise, it can be restrained from carrying on a trade different from the one it is authorised to carry on. E.g- Ashbury Railway Carriage and Iron Company V. Richie Impact of Doctrine of Ultra Vires The impact of the doctrine of ultra vires is that a company can neither be sued on an ultra vires transaction, nor can it sue on it. Since the memorandum is a “public document”, it is open to public inspection. Therefore, when one deals with a company one is deemed to know about the powers of the company. An act which is ultra vires the company being void, cannot be ratified by the shareholders of the company. Sometimes, act which is ultra vires can be regularised by ratifying it subsequently. Doctrine of Constructive Notice This doctrine is in favour of a company i.e., it creates a presumption in favour of a company. Once registered MOA and AOA becomes the public documents for public inspection on payment. Therefore, any person dealing with company is presumed to have read the Memorandum and Articles correctly. Continued Everyone dealing with the company, whether a shareholder or an outsider, is presumed to have read the two documents. This deemed knowledge of the two The doctrine prevents any person dealing with a company alleging that he did not read the provisions contained in MOA and AOA. Kotla Venakataswarny v/s C Rammurthi Doctrine of Indoor Management As per this doctrine, outsiders dealing with the company are not required to enquire into the internal management of the company. The outsiders dealing with the company are entitled to assume that as far as the internal proceedings of the company are concerned, everything has been regular done. Continued They are presumed to have read these documents and to see that the proposed dealing is not inconsistent therewith, but they are bound to do more. They need not inquire into regularity of the internal proceedings as required by the memorandum and the articles. They can presume that all is being done regularly. Continued Effect: If a contract is entered into on behalf of company by any director or officer of company. It is enforceable against the company if provisions contained in the MOA and AOA are fulfilled , even though while entering into a contract some irregularity had arisen of which the outsider was unaware. Royal British Bank v/s Turquand Prospectus The Companies Act, 2013 defines a prospectus under section 2(70). Prospectus can be defined as “any document which is described or issued as a prospectus”. This also includes any notice, circular, advertisement or any other document acting as an invitation to offers from the public. Continued Such an invitation to offer should be for the purchase of any securities of a corporate body. Essentials for a document to be called as a prospectus, it should satisfy following conditions. 1) The document should invite the subscription to public share or debentures, or it should invite deposits. Continued 2) Such an invitation should be made to the public. 3) The invitation should be made by the company or on the behalf company. 4) The invitation should relate to shares, debentures or such other instruments. For Public Company Prospectus is compulsory but not for Private Company, but when it turns into Public company then it is required. Advertisement of prospectus Section30 of the Companies Act 2013 contains the provisions regarding the advertisement of the prospectus. This section states that when in any manner the advertisement of a prospectus is published, it is mandatory to specify the contents of the memorandum of the company. Kinds of Prospectus 1) Shelf Prospectus 2) Red Herring Prospectus 3) Abridged prospectus 4) Deemed Prospectus Shelf Prospectus Shelf prospectus can be defined as a prospectus that has been issued by any public financial institution, company or bank for one or more issues of securities or class of securities as mentioned in the prospectus. The prospectus shall prescribe the validity period of the prospectus and it should be not be exceeding one year. Red Herring Prospectus Red herring prospectus is the prospectus which lacks the complete particulars about the quantum of the price of the securities. A company may issue a red herring prospectus prior to the issue of prospectus when it is proposing to make an offer of securities. The obligations carried by a red herring prospectus are same as a prospectus. Abridged Prospectus The abridged prospectus is a summary of a prospectus filed before the registrar. It contains all the features of a prospectus. An abridged prospectus contains all the information of the prospectus in brief so that it should be convenient and quick for an investor to know all the useful information. It contains all the useful and materialistic information so that the investor can take a rational decision and it also reduces the cost of public issue of the capital as it is a short form of a propsectus. Deemed Prospectus When any company to offer securities for sale to the public, allots or agrees to allot securities, the document will be considered as a deemed prospectus through which the offer is made to the public for sale. The document is deemed to be a prospectus of a company for all purposes and all the provision of content and liabilities of a prospectus will be applied upon it. Process for Filling and issuing Prospectus Process for filing and issuing a prospectus is as follows 1) As stated under section 33, the application form for the securities is issued only when they are accompanied by a memorandum with all the features of prospectus referred to as an abridged prospectus. Exception to this is:-Application issued for the securities not offered to the public. Content of Prospectus For filing and issuing the prospectus of a public company, it must be signed and dated and contain all the necessary information as stated under section 26 of the Companies Act,2013: 1. Name and registered address of the office, its secretary, auditor, legal advisor, bankers, trustees, etc. Continue 2. Date of the opening and closing of the issue. 3. Statements of the Board of Directors about separate bank accounts where receipts of issues are to be kept. 4. Statement of the Board of Directors about the details of utilization and non-utilisation of receipts of previous issues. 5. Consent of the directors, auditors, bankers to the issue, expert opinions. Continued 6. Authority for the issue and details of the resolution passed for it. 7. Procedure and time scheduled for the allotment and issue of securities. 8. The capital structure of the in the manner which may be prescribed. 9. The objective of a public offer. 10. The objective of the business and its location. Continued 11. Particulars related to risk factors of the specific project, gestation period of the project, any pending legal action and other important details related to the project. 12. Minimum subscription and what amount is payable on the premium. 13. Details of directors, their remuneration and extent of their interest in the company. 14. Reports for the purpose of financial information such as auditor’s report, report of profit and loss of the five financial years, business and transaction reports, statement of compliance with the provisions of the Act and any other report. Filing of copy with the Registrar As stated under sub-section 4 of section26 of the Companies Act, 2013, the prospectus is not to be issued by a company or on its behalf unless on or before the date of publication, a copy of the prospectus is delivered to the registrar for registration. The copy should be signed by every person whose name has been mentioned in the prospectus as a director or proposed director or the assigned attorney on his behalf. Punishment If a prospectus is issued in contravention of the provision under section 26 of the Companies Act 2013, then the company can be punished under section 26(9). The punishment for the contravention is: Fine of not less than Rs. 50,000 extending up to 3,00,000.
If any person becomes aware of such prospectus after
knowing the fact that such prospectus is being issued in contravention of section 26 then he is punishable with the following penal provisions Imprisonment up to a term of 3 years, or Fine of more than Rs. 50,000 not exceeding Rs. 3,00,000. Thank You so much