PMP Study Guide

Chapter 3: Developing the Project Scope Statement

Chapter 3 Developing the Project Scope Statement

Developing the Project Management Plan Collecting Requirements Formulating Scope Definition Writing the Project Scope Statement Creating the Work Breakdown Structure

Developing the Project Management Plan Defines what processes to use to perform the project Defines how project is executed, monitored and controlled, and how its closed Documents the outputs of the Planning process group used during the project

Chapter 3 Developing the Project Scope Statement

Developing the Project Management Plan Collecting Requirements Formulating Scope Definition Writing the Project Scope Statement Creating the Work Breakdown Structure

Collecting Requirements
Purpose is to define and document stakeholder expectations for meeting the project objectives Requirements describe the characteristics of the deliverables

Collecting Requirements
Tools and techniques:
Interviews Focus groups Facilitated workshops Group creativity techniques Group decision making techniques Questionnaires and surveys Observations Prototypes

Chapter 3 Developing the Project Scope Statement

Developing the Project Management Plan Collecting Requirements Formulating Scope Definition Writing the Project Scope Statement Creating the Work Breakdown Structure

Formulating Scope Definition

The scope management plan describes how the project team will define project scope, verify work, and manage and control scope Project scope management plan should include: The process for preparing the scope statement The process for creating the WBS A definition of how deliverables will be verified A description for controlling scope changes

Formulating Scope Definition

Accurate scope definition is critical to project success Poor scope definition leads to rework, increased cost, schedule delays, and poor morale Refer to the project charter when creating the final scope statement

Chapter 3 Developing the Project Scope Statement

Developing the Project Management Plan Collecting Requirements Formulating Scope Definition Writing the Project Scope Statement Creating the Work Breakdown Structure

Writing the Project Scope Statement

Why Do You Need a Scope Statement? Scope Statement Components Other Considerations

Writing the Project Scope Statement

Project scope statements document the following:
Product scope description Product acceptance criteria Project deliverables Project exclusions Project constraints Project assumptions

Writing the Project Scope Statement Acceptance criteria used to determine whether the deliverables and final product, service, or results are acceptable and satisfactory Constraints restrict or dictate the actions of the project team Assumptions are elements believed to be true

Chapter 3 Developing the Project Scope Statement

Developing the Project Management Plan Collecting Requirements Formulating Scope Definition Writing the Project Scope Statement Creating the Work Breakdown Structure

Creating the Work Breakdown Structure

Decomposing the Deliverables Constructing the WBS Unique WBS Identifiers Defining Work Packages Scope Statement Updates WBS Dictionary

Constructing the WBS

First level

Constructing the WBS

First two levels

Constructing the WBS

All levels

Unique WBS Identifiers

WBS Unique Identifiers

Defining Work Packages

Work packages are the lowest level of the WBS Activities may be assigned at the work package level Time, cost, and resource estimates are determined here

Chapter 3 Summary
Project management plan Collect requirements Project scope statement components Acceptance criteria, constraints, assumptions WBS levels Work packages