PRESENTATION SKILLS

BM002-4-0 – COMMUNICATION SKILLS

Learning Outcomes

At the end of this chapter, you

should:
 Know how to prepare
presentations correctly.
 Be able to deliver presentations
correctly.
What is presentation?

Let’s brainstorm!

Throw your
ideas!
Presentation takes place in many
occasions:

In organizations, there are many

occasions that call for a Instructions
presentation, instances:

Oral report

REMEMBER: All these are ‘formal’ presentations

Training
presentation
Continuation…

Good planning and confidence

are TWO important key values to
be able to communicate
effectively to audience.

This Photo by Unknown Author is licensed under CC BY

WHY IS THAT SO?
Continuation…

Speaking to a group Speaker can also Speaker can draw

enables the speaker capitalize on from audiences’
to receive nonverbal signals ideas and use them
information as well to convey to reach a mutually
as send it information to and acceptable
simultaneously from the audience. conclusion.
 Developing Presentation:

To prevent the
audience from i. Introduction
losing interest or ii.Body
getting lost, the iii.Ending
presentation
should have the iv.Question & Answer
following v.Visual Aid
components:
Continuation…

Introduction Body Ending

 Speaker must provoke interest in the topic
 Speaker to establish credibility
 Speaker to prepare the audience for what is to come
The main heading must be clear and reflect the content
Structure should be clear
Summarize at appropriate intervals and emphasize
transitions from one point to the next.
Summarise main idea and restate main points.
Emphasize what audience should do or think and state
key motivation.
The end should leave a strong and lasting impression and
close on a positive note.

Question & Answer Visual Aids

Encourage questions if you are addressing a small group Text visuals can be used to preview and summarize the
but ask a large group to defer questions until later message.

Q&A during presentations interrupts the flow of the Graphic visuals illustrate main points and help audiences

presentation and reduces speaker’s control of the grasp numerical data, etc.
situation.
Sample Charts

Pie Charts Horizontal Bar Charts

(percentages) (quantity)

Vertical Bar Charts Line Charts (trend)

(comparison)
The Art of Delivery:
Memorising

Reading

Speaking
from notes

Impromptu
speaking
Preparing for Successful Speaking:

Check location
Build self-
for the
confidence
presentation in
through practice.
advance.

Check room for

Check for other
outlets needed
items needed for
for projector, etc.
presentation.
Nervousness!

If audience is
losing interest,
pull them back by
involving them in
the action and do
not panic!
Use visual aids to
Be realistic about
maintain and
stage fright
revive interest

Think positively
about the
audience and
what is to be said
Maintain eye
Preparing more contact with the
materials than audience so as to
needed appear sincere,
confident and
trustworthy
Handling Questions:

Think of the questions that may be asked and be ready with

answers.

Focus attention on person asking the question.

Repeat the question to confirm understanding and to be sure the

audience heard it too.

If question is vague or confusing, clarify it and then give a simple,

direct answer.

If audience is hostile, respond unemotionally.

Team Presentation:

1. Group must meet to:

 structure presentation

 discuss visual aids

 divide speaking responsibilities

 rehearse together
Continuation

2. Visual aids should appear consistent.

3. For Q & A session, assign a person to handle each question or each
person automatically answers questions in their own defined areas.

What happens if not?

Presentation can appear disjointed if above mentioned did not take place
TOP 10 Tips to Design Slides

Keep it Simple

Limit bullet points & text

Limit transitions & builds (animation)

Use high-quality graphics

Have a visual theme, but avoid using PowerPoint templates

Use appropriate charts

Use color well