BASIC

TIMEKEEPING
 Definition
Responsible
OUTLINE Methods
Importance
Process

2
 DEFINITION
• The term "timekeeping" refers to the process of
keeping track of an employee's working hours.
Businesses use timekeeping to measure staff
productivity, manage attendance, and determine
payroll. (Da.io, 2022)
• Timekeeping is the practice of tracking employee
work hours to make sure wage compensations are
correct and fair.
• Generally, a timekeeper will review data regarding
when employees clocked in and out for work, as
well as when they took their rest and meal breaks.
This practice is highly important for making sure
employers are not overpaying employees for hours
they did not work.
Sample Footer Text 2/7/20XX 3
 An employee who maintains a
record of the hours worked by the
other employees is called
timekeeper.

Sample Footer Text 2/7/20XX 4

 Timekeeper
Duties and Responsibilities
1. Reviews timesheets and timecards for completeness,
2. Computes total time worked by employees, check accuracy and post to
payroll.
3. Act as the front-line support for questions from employees and supervisors
and determine if an issue needs to be escalated to the immediate head.
4. May process pay employees.
5. Verify attendance of workers. Monitors employee count and updates daily
record of attendance.
5. May be required to handle personnel functions such as assisting in
distribution of identification card, overtime authorization and preparation of
clearances.
6. Assist processing of personnel regulations and other employment
documents, transfer, employee leave of absences and testing of applicants.
7. Observes company safety and project rules.
8. Perform other duties as required.

Sample Footer Text 2/7/20XX 5

 Manual

Under this method, a register is

maintained for the worker or the
timekeeper to make necessary
METHODS TO entries. The register is usually kept
at the gate and the arrival and

EMPLOYEE departure of the worker are noted

thereon daily.

TIMEKEEPING Mechanical
Under this method, it is used to save
time and ensure greater accuracy. The
machines record the exact time of the
arrival and departure of employees.
Thus, they avoid possible disputes and
difference of opinions between
employees and time keeping officers.
Mechanical methods are used in
medium and large sized industries as
small sized concerns cannot afford to
invest more capital on such equipment.6
 SAMPLE WAYS
OF TIME
KEEPING

Sample Footer Text 2/7/20XX 7

 SAMPLE WAYS
OF TIME
KEEPING

Sample Footer Text 2/7/20XX 8

 SAMPLE WAYS
OF TIME
KEEPING

Sample Footer Text 2/7/20XX 9

 SAMPLE WAYS
OF TIME
KEEPING

Sample Footer Text 2/7/20XX 10

 SAMPLE WAYS
OF TIME
KEEPING

Sample Footer Text 2/7/20XX 11

SAMPLE WAYS
OF TIME
KEEPING

12
 IMPORTANCE OF
TIMEKEEPING

Sample Footer Text 2/7/20XX 13

 • Improve accountability and transparency
• Enhanced productivity
• Lower cost of labor
• Better and more systematic monitoring
• Improved compliance
• Accurate payroll processing

Sample Footer Text 14

TIMEKEEPING
PROCESS

15
 END-TO-END PROCESS
Processing Cut-off
period
Payout
OF TIMEKEEPING
5th to 10th of 20th of the 15th
the month previous • Timekeeping reporting (DTR) Collection per cut-off.
month to 4th • Manually computing the hours worked of the employee.
of the
current • Encoding total hours worked of the employee.
month
• Acknowledgment of time sheets to the HR Supervisor
20th to 25th of 5th to 19th of 30th
and/or HR Manager. (for checking/approval)
the month the current • Correction of timesheets(if any)
month
• Revising of timesheets of the employee
• For final approval to the HR Supervisor/Manager
• Endorsement to payroll processing

Sample Footer Text 2/7/20XX 16

 THANK YOU

Sample Footer Text 2/7/20XX 17