Account Administration

SAP Account
Administration
Account Administration Learning Objectives

At the conclusion of this unit, you will be able to:

 Create a new user and attach roles.
 Copy a user profile in SAP
 Understand the purpose of roles and profiles.
 Reset passwords.
 Be familiar with password requirements.
 Understand user maintenance functions.
 Terminate an SAP Account
Process for Creating New R/3 Users

Form
Notify
Notify
User,
User, trainer
trainer Form
and
and SAT
SAT
Department
Department

Approved
Approved Request
Request
and
and Training
Training Roster
Roster to
to
Create
Create new
new SAP
SAP User
User
Assign
Assign
Roles
Roles

Create
Create aa New
New User
User

Set
Set
Password
Password
Creating a New User

Create

Userid should
match NT Userid
Copying A Profile (1)

2. Copy

1. Userid to be
copied
Copying A profile (2)

New user,
should match
NT Userid

Copy
Address Tab

Employee
information
Logon Data - Setting An Initial Password

Enter initial
password
twice
Defaults

Make sure these

two items are
selected
Assigning User Roles
Assigning User Roles

Roles Tab

Composite

Use Match
codes
Resetting Passwords (1)

2. Change
Password icon

1. Enter User id

3. Change
password to
“Apotex”, repeat
and click “Enter”
Resetting Passwords (2)

Users can change their own

passwords from the initial SAP
Logon screen.
Disabling an SAP Account (1)

Need picture of SAP login showing a regular account. ‘NO LONGER WITH
COMPANY’ in the Function box.
Disabling an SAP Account (2)

Click on ‘Generate Password

Wizard’ to generate a new
password for the account

Enter a ‘Valid to’ date to

disable the account as of that
day
Disabling an SAP Account (3)

Click on the Lock/Unlock button

Account is not locked

Account is locked by
Administrator
User Maintenance Functions

Change
Create Display Copy Password

Change Delete Lock

Summary

 New users are created by copying from a template

or by creating a new SAP User ID. The template has
all of the default settings.
 Roles have to be assigned to the user. The roles
already have the appropriate profiles or
authorizations assigned to them.
 If a user forgets his or her password, the Help Desk
can quickly reset their password.
 Besides creating a user and resetting passwords,
you can also lock & unlock users, display and edit
existing users and add/delete roles.
 You can terminate an SAP Account by using
transaction SU01 when a user leaves the company.
 NEVER delete an SAP account.