Meeting of

BFAR 3 Drivers
BFAR III TRAINING HALL
FEBRUARY 21, 2022
COMMISSION ON
AUDIT CIRCULAR
NO. 75-6
V. Regulations in the Proper Use of
Government Vehicles
 V. Regulations in the Proper Use of
Government Vehicles
(1) Use of trip tickets -
(2) Marking "For Official Use Only" -
(3) Use for Official Purpose -
(4) Use of Government Plates -
(5) Keeping in Government Garages -
 (1) Use of trip tickets
• The use of government motor vehicles by the bureaus and offices enumerated under Sec. 12 of
Presidential Decree No. 733 for the purpose herein indicated shall be authorized only through the
issuance of each trip ticket, duly signed by the Chief or the Administrative Officer of the bureau, office
or entity concerned in Form A, Driver's Trip Ticket, sample attached (Section 13, ibid). At the end of
each month, the date shown on all the trip tickets (Form A) issued during the month should be
transcribed or summarized in chronological order in a Monthly Report of Official Travels (Form B)
sample attached, to be accomplished by the driver of each car concerned. The Monthly Report of
Official Travels should be accomplished in triplicate, the original thereof supported by all the Driver's
Trip Tickets, to be submitted, thru the administrative officer (or equivalent officer) of the bureau, office
or entity concerned, to the auditor thereof, the duplicate to be kept by the bureau, office or entity, and
the triplicate to be retained by the driver (General Circular No. 26, dated July 28, 1953).

Except in emergency cases, under no circumstance should government motor vehicles be used
without the corresponding trip ticket having been duly issued by the official designated for the purpose.
In case of use of said vehicles without such trip tickets, the official to whom the vehicle is assigned, his
driver and other passengers shall be held personally liable for the unauthorized use thereof.

Agents of the Land Transportation Commission and members of the Highway Patrol Group have
been requested to assist in the apprehension of any official/employee and driver found violating this
regulation.
 (2) Marking "For Official Use Only"
• All motor vehicles owned by the National Government, its agencies and instrumentalities,
and all local government units including government-owned or controlled corporations,
except those used by the officials enumerated under No. I hereof, should be plainly
marked:

FOR OFFICIAL USE ONLY (3 inches)

under which should be written the corresponding name of the bureau, office, corporation,
provincial, city, municipality, or other local government unit operating or using the name.

The mark should appear on each side of the motor vehicle. When there is no
sufficient space on each side, the same should appear at the back and on the front just
below the windshield of the motor vehicle. (General Circular No. 59, dated November 20,
1958).
•
 (3) Use for Official Purpose
• Government motor vehicles should be used strictly and exclusively for official business. In other
words, the use thereof for private social functions such as receptions, balls, theatres, and for other
personal purposes is absolutely prohibited. The use of government transportation by the spouses,
children, relatives, friends, etc. of the officials entitled thereto is included in the prohibition even if
they are in the company of said officials. Unless specifically authorized by the Office of the President,
government motor vehicles shall not be used for fetching officials or employees from home to office
or vice-versa. (General Circular No. 26, dated July 28, 1953; Memorandum Circular No. 332, dated June
12, 1957).

However, insofar as the use of government vehicles by local government officials is concerned,
the same is governed by Executive Order No. 31, Series of 1954, particularly Section 4 thereof, which
provides:

"4. In view of the nature of their duties and responsibilities and their official and social standing
in their communities, the chiefs of offices - provincial governors, provincial treasurers,
provincial auditors, division superintendents of schools, district health officers, district
engineers, and others of equal rank shall be entitled to government transportation from
residence to office and vice-versa and in connection with civic and semi- official activities
beneficial to the public interest, such as the conduct of drives for voluntary contributions for
charitable purposes, attendance at public functions, and others of similar nature."
 (4) Use of Government Plates
• All government motor vehicles shall bear
government plates only. In case of bureaus,
offices and agencies maintaining funds for
intelligence purposes, the heads of such bureaus,
offices or agencies are hereby requested to
submit a list of security vehicles which may be
added to the existing list of vehicles exempt from
using government plates. Only the President,
however, can authorize additional exemptions.
•
 (5) Keeping in Government Garages

• All government motor vehicles are required,

when not in use, to be kept in the garage
provided thereof by the bureau or office or
entity to which they belong except when in
use for strictly official business outside
office hours. (Section 13, P.D. 733).
THANK
YOU!!