Copyright © 2010 Pearson Education, Inc.

Publishing as Prentice Hall 1

 Technology in Action

Chapter 4
Application Software:
Programs That Let You Work and Play

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 2

 Chapter Topics
• Application vs. system software
• Productivity software
• Multimedia software
• Entertainment software
• Reference software
• Drawing software
• Business software
• Getting help with software
• Acquiring software
• Installing and uninstalling software
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 3
 Software
• A set of instructions that tells the computer
what to do
• Two main types of software
– System software
– Application software

System Software
Application Software
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 4
 System Software vs.
Application Software
System Software Application Software
• Coordinates • Programs used to
instructions between complete tasks
software and • Includes
hardware – Productivity software
• Includes – Specialty software
– Operating system – Entertainment software
– Utility programs – Educational and
reference software
– Personal software

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 5

 Application Software

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 6

 Productivity Software
Programs that enable you to perform tasks
required in home, school, and business
– Word-processing
programs
– Spreadsheet programs
– Presentation programs
– Database programs
– Personal information
manager programs

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 7

 Word-Processing Software
• Used to create and
edit written documents
• Features include:
– Quick and easy editing
– Formatting options
– Graphics
– Templates
– Wizards
• Examples:
– Corel WordPerfect
– Microsoft Word
– OpenOffice Writer
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 8
 Spreadsheet Software
• Used
Us to perform
calculations and
numerical analyses
• Features include:
– Worksheets with cells
– Values, formulas, and
functions
– Automatic recalculation
• Examples:
– Lotus 1-2-3
– Microsoft Excel
– OpenOffice Calc
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 9
 Presentation Software
• Used to create
slide shows
• Features include
– Templates and
layouts
– Different views
• Examples
– Corel
Presentations
– Microsoft
PowerPoint
– OpenOffice
Impress
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 10
 Database Software
• Used as a complex electronic filing system
• Features include:
– Ability to group, sort, and retrieve data and generate reports
– Organized into fields, records, and tables
• Examples:
– Corel
Paradox
– Microsoft
Access
– OpenOffice
Base

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 11

 Personal Information
Manager Software
• Used to replace the management tools found on
a traditional desk
• Features include:
– Calendar, address book, notepad, to-do list
– Some contain e-mail management features
• Examples:
– Lotus Organizer
– Microsoft Outlook

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 12

 Productivity Software Tools
• Wizards
– Step-by-step guides that help you complete a
task

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 13

 Productivity Software Tools
• Templates
– Predesigned forms included with software

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 14

 Productivity Software Tools
• Macros
– Small programs that group a series of
commands to run as a single command

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 15

 Integrated Software Applications
vs. Software Suites
Integrated Application Software Suite
• Single program that • Collection of stand-alone
incorporates many software programs
software programs
packaged together
• Complex features are not
included
• Example: Microsoft
Works

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 16

 Personal Financial Software
• Used for tax
preparation and
financial planning
• Examples
– TurboTax and H&R
Block’s TaxCut
– Intuit’s Quicken and
Microsoft Money
– Web-based programs
• Mint.com
• Wesabe.com

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 17

 Speech-Recognition Software
• Translates spoken words into typed text
• Accuracy levels of 95–99 percent can be
achieved

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 18

 Digital Image-Editing Software
• Used to edit photographs and
other images
• Also called photo-editing
software
• Features include:
– Tools for basic
modifications to digital
images
– Painting tools that allow
you to create images
• Example: Adobe Photoshop
• Photo collection software
– Google Picasa
– Microsoft Photo Story

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 19

 Digital Audio Software
• MP3: Audio compression format
• Software allows you to record, rip, and
burn files
• Also allows you to perform format
conversion
• Audio-editing software includes tools to
edit audio files

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 20

 Digital Video-Editing Software
• Used to edit digital
videos
• Features include
– Special effects
– Transitions
– Narration/voiceover
– Overlays
• Examples
– Adobe Premiere
– Microsoft Movie Maker
– Apple iMovie
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 21
 Media Management Software
• Software to organize
media files
– Sort, filter, and search
by artist, album, or
category
• Windows Media
Player, Nullsoft
Winamp, or Apple
iTunes are examples
• Manage individual
tracks and generate
playlists
• Burn songs to CD and
print liner notes
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 22
 Online Photo Management
• Web-based sites allow easy management
and sharing of digital photos
• Allow creation of photo albums
• Offer professional printing services
• Examples:
– Flickr.com
– Snapfish.com
– Shutterfly.com

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 23

 Gaming Software
• Requires:
– Processing power
– Memory (RAM)
– Hard disk capacity
– Sound card
– Video card
– Speakers
– Monitor
– CD or DVD drives

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 24

 Educational and
Reference Software
Educational Software Reference Software
• Provides instruction or • Sources of reference
training
• Types include:
• Types include:
– Atlases, dictionaries,
– K-12 education
thesauri, encyclopedias
– Skills
– Medical and legal
– Test preparation
references
– Course management
– Simulation training

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 25

 Course Management Software
• Used for Web-based
classes
• Features include:
– Calendars
– Grade books
– Discussion boards
• Examples:
– WebCT
– Blackboard
– Moodle

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 26

 Drawing Software
• Used to create and edit
– Two-dimensional drawings
– Technical diagrams
– Animations
– Geometric shapes
• Also referred to as
illustration software
• Examples:
– Adobe Illustrator
– Microsoft Visio

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 27

 Accounting Software
• Helps small-business owners manage
their finances
• Provides tools for tracking accounts
receivable and accounts payable
• Includes templates for invoices,
statements, and financial reports
• Examples:
– Intuit QuickBooks
– Peachtree from Sage Accounting

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 28

 Desktop Publishing Software
• Used to arrange text and graphics for
publications
• Features include
– Text formatting
– File importing
– Graphics tools
– Web publishing
• Examples:
– QuarkXPress
– Adobe InDesign
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 29
 Web Page Authoring Software
• Used to design Web pages
• Knowledge of HTML is not necessary
• Features include:
– Wizards and templates
– Reference materials
• Examples:
– Microsoft Expression Web
– Adobe Dreamweaver
• Office applications
– Save as Web page
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 30
 Common File Format: PDF
• PDF (Portable Document Format)
• Common file format avoids file-sharing
problems between programs
• Create with
– Adobe Acrobat
– Cutepdf Writer (freeware)
– Add-in in Office 2007, Open Office Writer, and
Corel WordPerfect

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 31

 Large-Business Software
• Used across a variety of industries
• Includes:
– Business and marketing plan software
– Project management software
– Customer relationship management (CRM)
software
– Enterprise resource planning (ERP) system
– Mapping programs

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 32

 Specialized Business Software
• Tailored to the needs of a particular
company or industry
• Called vertical market software
• Proprietary software
– Programs custom-developed to address the
specific needs of a particular company
– Software is then owned by that company

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 33

 Computer-Aided
Design Software
• Used to create 3-D automated designs,
technical drawings, and model
visualizations
• Industrial use includes:
– Architecture
– Automotive
– Aerospace
– Medical engineering

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 34

 Getting Help with Software
• Types of help
– Frequently
asked
questions
(FAQs)
– Online help
and support
– ScreenTips
– MS Office
integrated help
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 35
 Software Licenses
• You buy a license, not the software itself.
• Check license for
– Ultimate owner of software
– Number of installations allowed per license
– Per computer, per user, or per family (Apple)?
– Warranties
• Family license or multi-user licenses may
also be available.

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 36

 Buying Software
• Software may be purchased
– Through retail stores
– Online
– At computer shows
– Through catalogs
• Preinstalled software
• Web-based application software
– Hosted on a Web site
– Requires no installation on your computer
• Discounted software
Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 37
 Freeware and Shareware
• Freeware: Copyrighted software you can get free
• Beta versions: Programs still under development
• Shareware: Software that allows users to run it
for a limited time free of charge
• Open source:
free to use

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 38

 Software Versions
• Numbers are used to represent major and
minor upgrades.
– Major upgrade: Version 2.0
– Minor upgrade: Version 2.1
• Years (Microsoft Office 2007) and letters
(WordPerfect Office X3) are also used.

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 39

 System Requirements
• Minimum standards for the operating
system, RAM, and hard-drive capacity
Sample Minimum System Requirements

Microsoft Windows® 2000 SP4/XP SP2/Vista SP1.

Pentium® II 233 MHz processor or faster.
128 MB RAM (256 MB for XP or Vista).
265 MB free hard disk space.
8X CD-ROM.
800 X 600 16-bit color video card.
DirectX® 8.0.
Windows-compatible mouse, speakers.

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 40

 Installing/Uninstalling Software
• Installing software
– Installation wizard
• Automatic
• Control Panel: Programs and Features icon
– Full/custom installation
• Downloading software from the Web
• Uninstalling software
– Software uninstall utility

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 41

 Opening Software
• Opening software
– Quick Launch toolbar
– Desktop shortcut
– Start menu
– Computer/Windows Explorer
• Creating shortcuts

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 42

 Can I Borrow Software That I
Don’t Own?
• Loading software you don’t own is
software piracy.
• 40 percent of all software is pirated.
• Check for legal licenses at
– www.bsa.org/usa
– www.microsoft.com/piracy

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 43

 Chapter 4 Summary Questions
• What’s the difference between application
software and system software?

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 44

 Chapter 4 Summary Questions
• What kinds of applications are included in
productivity software I might use at home?

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 45

 Chapter 4 Summary Questions
• What are the different types of multimedia
software?

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 46

 Chapter 4 Summary Questions
• What are the different types of
entertainment software?

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 47

 Chapter 4 Summary Questions
• What are the different types of drawing
software?

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 48

 Chapter 4 Summary Questions
• What kinds of software do small and large
businesses use?

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 49

 Chapter 4 Summary Questions
• What kind of software is available online?

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 50

 Chapter 4 Summary Questions
• Where can I go for help when I have a
problem with my software?

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 51

 Chapter 4 Summary Questions
• How can I purchase software or get it for
free?

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 52

 Chapter 4 Summary Questions
• How do I install, uninstall, and open
software?

Copyright © 2010 Pearson Education, Inc. Publishing as Prentice Hall 53

 All rights reserved. No part of this publication may be reproduced, stored in a
retrieval system, or transmitted, in any form or by any means, electronic,
mechanical, photocopying, recording, or otherwise, without the prior written
permission of the publisher. Printed in the United States of America.

Copyright © 2010 Pearson Education, Inc.

Publishing as Prentice Hall

Chapter 4 54