Webinar Objectives

Project Data Management Technology

• Managing project performance digitally

• Real-time data management and decision making
• Understanding apps based data collection tool using Kobo toolbox
• Data Quality Assurance for best quality report
• Data cleaning, analysis, reporting and presentation
Topics Covered
Project Data Management Technology
 Digital Data Management system for managing performance
 Real-time data management system in project management
 Practical learning on Apps-based data collection tools using
Kobo toolbox
 Data quality assurance system
 Data cleaning, data analysis, reporting and presentation
Why do we need data?

 Data is the most effective weapon for convincing …..

 Data is the most powerful weapon for bargaining ……
 Data is the most transparent way to explain ……..
What is Data?
Facts and statistics collected together for reference or analysis.

the quantities, characters, or symbols on which operations are

performed by a computer, which may be stored and transmitted in the
form of electrical signals and recorded on magnetic, optical, or
mechanical recording media.
What is Data?
Quantitative data is provided in numerical form, like the weight,
volume, or cost of an item.
Some examples of quantitative data include:
• Revenue in dollars
• Weight in kilograms
• Age in months or years
• Length in centimeters
• Distance in kilometers
• Height in feet or inches
• Number of weeks in a year
What is Data?
Qualitative data is descriptive, but non-numerical, like the name, sex,
or eye color of a person.
Some examples of quantitative data include:
• Diary
• Documents
• Discussion
• Case studies
• Photographs
• Transcriptions
What is Data?
What Is Information?
Information is defined as knowledge gained through study,
communication, research, or instruction.
Essentially, information is the result of analyzing and interpreting pieces
of data.
Whereas data is the individual figures, numbers, or graphs, information
is the perception of those pieces of knowledge.
For example, a set of data could include temperature readings in a
location over several years.
Without any additional context, those temperatures have no meaning.
Only when the data is organized and compiled in a useful way can it
provide information that is beneficial to others.
Data Vs. Information
The Key Differences between Data vs. Information
 Data is a collection of facts, while information puts those facts into context.
 While data is raw and unorganized, information is organized.
 Data, on its own, is meaningless. When it’s analyzed and interpreted, it becomes
meaningful information.
 Data does not depend on information; however, information depends on data.
 Data typically comes in the form of graphs, numbers, figures, or statistics.
Information is typically presented through words, language, thoughts, and ideas.
 Data isn’t sufficient for decision-making, but you can make decisions based on
information.
What is Data Management?
Data management is the practice of collecting, keeping, and using data
securely, efficiently, and cost-effectively.
The goal of data management is to help people, organizations, and
connected things optimize the use of data within the bounds of policy
and regulation so that they can make decisions and take actions that
maximize the benefit to the organization.
The primary objective of Data Management is to connect and pipe in
data from different sources and make critical business decisions.
What is Data Management?
Managing digital data in an organization involves a broad range of tasks, policies,
procedures, and practices.
The work of data management has a wide scope, covering factors such as how to:
Create, access, and update data across a diverse data tier
Store data across multiple clouds and on premises
Provide high availability and risk recovery
Use data in a growing variety of apps, analytics, and algorithms
Ensure data privacy and security
Archive and destroy data in accordance with retention schedules and compliance
requirements
Data Management Platforms
A data management platform is the foundational system for collecting and
analyzing large volumes of data across an organization.
Commercial data platforms typically include software tools for
management, developed by the database vendor or by third-party vendors.

- CRM Software
- Digital Analytics Software
- Adobe Audience Manager
- Microsoft Customer Insights and Marketing
- Oracle Advertising and Customer Experience
Data Management Platforms
These data management solutions help IT teams and DBAs perform typical
tasks such as:
• Identifying, alerting, diagnosing, and resolving faults in the database
system or underlying infrastructure
• Allocating database memory and storage resources
• Making changes in the database design
• Optimizing responses to database queries for faster application
performance
Open source / low cost technologies
 Concern About Cost -> Organization may not allow
 Concern About Skill -> I don’t have enough skill on this
 Too many data
 Need advance level skill in excel
 Concentration
 Desk work
Purpose of Management
 In a project why we need to manage data?
 Gather beneficiary data
 Compare the progress of activities
 Evaluate the results
 Decision making
 CRM
Data Management Process

1. Paper based traditional process

2. Digital (online based) modern process
Paper based traditional process
 Tool
 Time
 Resources
 Recovery
 Efficiency
Digital (online based) modern process
• Tool
• Time
• Resources
• Recovery
• Efficiency
Digital Data Management for Project
 Data Sources
 Data Collection Tools
 Data Storage platform
 Data Accessibility
 Data Analysis
 Data Reporting
Data Collection/support team for Project
 Project Staff
 MEAL Staff
 Community Based Monitoring
 CFRM
 External party (Joint team, sector, donor)
Look into some data Collection &
management tools
1. Teamscope (Android, iOS & Web)
2. Open Data Kit (Android)
3. KoboToolbox (Android & Web)
4. REDcap (Android, iOS & Web)
5. Magpi (Android & iOS)
6. Jotforms mobile (Android, iOS &n Web)
7. Survey CTO (Android & Web)
8. CommCare (Android & Web)
Teamscope (Android, iOS & Web)
Teamscope is a secure and easy-to-use data collection platform, specially designed
for sensitive data and clinical research.
Cost: Plans starting at €399/month when paying yearly. Try free for 7 days.
Teamscope (Android, iOS & Web)
Open Data Kit (Android)

Open Data Kit (ODK) is open-source software for collecting, managing

and using data in resource-constrained environments.
The goal of ODK is to offer open-source and standards-based tools
which are easy to try, easy to use, easy to modify and easy to scale
(ODK website).

Cost: Free, open source

Open Data Kit (Android)
KoboToolbox (Android & Web)

KoBoToolbox is a free, open-source tool for mobile data gathering

developed by the Harvard Humanitarian Initiative.
KoBo Toolbox is widely used for data entry in humanitarian
organizations like the International Rescue Committee (IRC), United
Nations Office for the Coordination of Humanitarian Affairs and Save
the Children.
Data entry may be done via the web browser or on Kobo Toolbox’s
Android application called KoboCollect. KoboCollect supports offline
data entry with on both Android phones and tablets.
Cost: Free, open source
Process of Developing a Theory of Change (TOC) TOC

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