MS Excel

BY
JOHN
INTRODUCTION

 Microsoft Excel is a spreadsheet editor developed by Microsoft for Windows, macOS,

Android, iOS and iPadOS.
 MS Excel or Microsoft Excel is one of the most used software programs in the world. It
offers a wide range of tools, functions, and facilities to popularize the software in global
companies from various sectors.
 Therefore, it is necessary to know the basics of this powerful software and start
organizing the data appropriately.
Features of MS Excel

Spreadsheets
Formulas and Functions
Charts and Graphics
Data Analysis
Data Validation
Conditional Formatting
Cell Styles
Collaboration
Data Import/Export
Macros and VBA
Data Protection
Solver and Goal Seek
Scenario Manager:
Data Tables
Add-Ins
How MS Excel works

Worksheet: An Excel file is called a workbook, and it can contain multiple worksheets. Each worksheet is a grid of cells, and you can navigate between them at the bottom of the Excel
window.
Cells: Cells are identified by their column and row labels (e.g., A1, B2). You can enter data directly into cells or use formulas for calculations.
Data Entry: Click on a cell and start typing to enter data. You can also format cells for different data types (numbers, text, dates) or apply formatting like font styles and colors.
Formulas and Functions: Excel allows you to create formulas using mathematical operators (+, -, *, /) to perform calculations. Functions, like SUM, AVERAGE, and COUNT, can perform
more complex operations on ranges of data.
References: Formulas can reference other cells, ranges, or even other worksheets within the same workbook. For example, “=A1+B1” adds the values in cells A1 and B1.
AutoFill: Excel’s AutoFill feature lets you quickly fill a series of cells with a pattern, such as numbers, dates, or text.
Charts and Graphs: You can create various types of charts and graphs to visually represent your data, making it easier to understand trends and patterns.
Sorting and Filtering: Excel allows you to sort and filter data to organize and analyze it better. You can arrange data in ascending or descending order based on selected columns.
Data Validation: You can set rules to validate data entered in cells, ensuring it meets specific criteria.
Conditional Formatting: Apply formatting to cells based on certain conditions. For instance, highlight cells with values above a certain threshold.
PivotTables: PivotTables are powerful tools for summarizing and analyzing large datasets. They allow you to create custom reports and explore data from different angles.
Collaboration: Excel offers features for sharing and collaborating on workbooks with others. You can track changes, leave comments, and even co-author in real-time.
Macros: Advanced users can use Excel’s built-in programming language, VBA (Visual Basic for Applications), to create macros that automate repetitive tasks