Chart of Item

Chart of Items
 Chart of Item is a list of all Item Groups and
Items used by one or several Division of a
company In Hierarchical Fashion. The Item
Property contains the Item Code, Item name,
Specification, Measuring Unit and other
information that controls how an Item
functions.

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 Chart of Item

Need for Chart of Items In Accounts

 The chart of Item is the starting point for your book keeping. It is
a listing of all the items that will be used in business transactions.
Each transaction that is recorded will be posted to an account that
has been set up in the chart of Items based on its utilization, which
then forms the outline from which financial statements and reports
will be generated.

 In an Online environment it is very vital that these charts of items

will be made in accordance to the financial and materials experts
to maintain the ease at the time of posting.

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 Chart of Items

General Consideration
The following are some considerations to keep in mind when
using a particular chart of Items, adapting one, or building one
from scratch:
 Item codes are defined division wise. If an item is appearing for
multiple divisions, it is defined in each division distinctively
because the nature of utilization differs from one division to other.
 Item Category, Item class, Item group should be elected carefully
to obtain the desire reports n information perfectly, separate
Master Forms have been provided to maintain these.

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 Chart of Items

Level of Details
 Another consideration is the level of detail that should be
contained in the chart of Items. A very general chart of Item, with
only broad categories and Grouping may facilitate bookkeeping
but may not provide you with much in terms of material analysis
capability. And, on the other hand, a very complex chart of items
may make bookkeeping cumbersome and difficult.
“In general, the chart of item should be broken down into the level
of detail you are capable of, and interested in managing, provided
it meets the necessary requirements in terms of materials and
financial.”

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 Chart of Items

Coding
Generally, Codes are assigned to identify the various Items. The
numbering scheme may be pre-established or you may need to set it
up yourself. Number ranges can be used to define major Item
categories and sub-categories, with individual numbers assigned to
each Item within a given range. Here it is important to have a logical
numbering sequence that is sufficiently broad, and flexible enough to
allow you to add Items as necessary, to meet the ongoing needs of
your business as it evolves and grows.

“Due to flexible and fast searching capabilities by name these days

you can assign system currently to follow the coding automatically.”

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 Chart of Items

Preparing a Chart of Items in Boss ERP

First Time Move Toward

 At the inception, if the user provides the desired information
in xls sheet, we can upload the entire chart of item directly to
the database by making a suitable script.
OR
 A capable user having the knowledge of Materials and
Finances and its integrity, has to punch the entire Group,
Sub-Group, Item data manually to complete the chart of
Item.

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 Chart of Items

Preparing a Chart of Items in Boss ERP

Day to Day Operations
 User who wishes to create a new item or specification has to fill Item
Request form
 Request travel automatically to material expert who will check the
presence of item by another name in database to reduce the
duplicity he has to verify the correctness of request and authorize
it if request is real. Based on the workflow defined the request
move to finance expert for his approval.

 After taking grants from both end, the request will be converted
into a new item

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 Chart of Items

Preparing a Chart of Items in Boss ERP

Day to Day Operations
 The Entire Concept of First Time and Day to day operation to be
explained and demonstrated to the user with Work flow Concept.

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