USER AUTHORIZATION

User Authorization
● This document provides information about the authorization settings in the
Authorizations window in SAP Business One.

● In the Authorizations window, you can determine the required authorizations for the
users in your company.
Super User
● SUPER USER - A user defined as Superuser has full authorization to all SAP
Business One modules and functions and it is not possible to modify the
authorizations for this user.

● Only a SUPER USER can give Authorizations for remaining users

like Logistic User
How To Give Authorizations
Administration

System Initialization

Authorizations

General Authorizations
Authorization Window
Defining Authorization to Users
● Authorization window - In Authorization window
You can find two tabs.

● User Tab. - able to give authorization for Specfic user

● Group Tab. - able to give authorization for user Groups.

< Groups
User>
 User Tab

Select the user that you want to give Authorization.

Select the respective field like: Purchasing A/P, Sales A/R etc…

Then Assign the screen which user want to access by selecting the
Dropdown Option. Full Authorization, Read-Only, No Authorization.
Types
● Full Authorization: users can display and modify data for that function.

● Read Only: users can only view, but not change data.
This option targets data only, so it is not available for functions that require
user operations (for example, removing business partners).

● No Authorization: users have no access to that function.

Discounts
Discounts
Max. Discount Sales - where you can define how much maximum discount an user can
enter for sales document.

Max. Discount Purchase- where you can define how much maximum discount an user
can enter for Purchase document.

Max. Discount General- where you can define how much maximum discount an user
can enter for documents.

And you can fix maximum. Cash amount for Incoming payments.
Copy Authorization
Copy Authorization
You can able to copy Authorization one user to another user by click on Copy
Authorization Button.

By selecting the user check box to copy the Authorization to another User.
Group Tab

The Process is same for User Tab as well as Group Tab.

To assign in group level we have to define User Groups.
Define User Groups
Administration > Setup
> General > User Groups

Click on user code Field

Then a window will popup

[List of Users window]
List of Users window
Here you can add the user to user groups.
User Groups Assigned
After adding the user > click update.

After assigning the user to the Authorization groups, then previously defined
Group authorization will be automatically assigned to this user.