AzPhone

Administration Department
Staff:
Gulshan Jabbarzadeh (Data turnover)
Nigar Omarova (Stocktaking data)
Elgun Hasanli (HR)
Faraj Gasimov (Accounting)
Aqil Mammadli (HR)
Mammad Jafarli (Accounting)
 Introduction

Data Turnover

Outline Human Resources Management

Accounting

Stocktaking Data
INTRODUCTI
ON “Administration department deals with mainly maintaining
administrative services on a daily basis to assist company in functioning
smoothly”

Maintaining, proceeding, and sharing the files,

data, and documents (data turnover)
Human Resources Management (HR affairs)

Accounting

Stocktaking

https://cdt.europa.eu/en/administration-department
 Communication method:
Formal organizational
(Outlook) email

Data Turnover
Online data processing
system:
OpenText Document
Management system
 Feature Data example
Name Changes in organizational agreement with FedEx

Entry Date 25.10.2019

Registration Time 26.10.2019
Type of Document Letter
Data Area Delivery
Characteristi Subject Changes in shipping prices
cs Content Inflation, Unavailability some places to reach, Effects on the
delivery costs, Need for rising delivery price
Organization FedEx
Name of Head of Organization Richard W. Smith

Corresponding department Head

who is responsible

Responsible person CEO

Deadline for issuing the data 01.11.2019
Human Resources Management

Personal employee data

HR data
Recruitment data

Performance KPIs

“Now that our society is becoming more' datafied,' HR

departments have more resources than ever before to collect and
analyze data, resulting in' data-driven HR' and' intelligent HR’.”
Recruitmen Posting available job vacancies on company’s website
t
Potential candidates registering creating a profile

Considering these people for job vacancies

SAP HCM program for data collection of all internal and external workforce

Advertising on online platforms for attracting new profiles into the SAP
system
 Internal HRs External HRs

Metrics to understand workers Looking beyond the company

using websites
Internal &
External *how comfortable they are
*LinkedIn
HRs *how motivated they are
*how safe they are operating *Glassdoor

Brief 'pulse' surveys Understanding of our business

*employees feelings monthly
weekly or even daily basis
*measuring accurately employee
engagement rates
from outside
*providing valuable insights
*recruiting the kind of talent
needed
 Accounting

“An accountant is a person who records business transactions on behalf

of an organization, reports on company performance to management, and
issues financial statements”

Using numbers and financial statements

Analyzing profits and losses
Providing information for investors and business owners
Evaluating company’s is performance over a period
Ensuring that all finance al reporting deadlines are met
Quarterly, semi-annual and annual reports, some tax
implications
 • Determining payroll • Issuing an invoice to a
requirements customer which involves
• Calculating salaries recording
or wage payment to a sale and account
an employee receivable
• Making payments and
maintaining data
HR Sales
Accounting department department
in relation
with
departments

Procurement Production
department department

• Receiving an invoice from • Calculating the cost of

a supplier, which involves product
recording
an expense or asset and
an account payable.
 Enrolling the fix and circulating assets of entity

Preparing and reviewing budgets, revenue, expenses, payroll

entries, invoices, and other accounting documents

Accountant Analyzing and review budgets and expenditures for local and
duties state

Reviewing contracts

Using powerful software to prepare the following reports

*Balance sheet
*Profit and loss
*Capital Statement
*Cash flow
 Stocktaking

“Stocktaking involves physically counting all of your stock and matching

this up to your stock records to discover any discrepancies”

An important part of inventory control

Effects on
*purchasing
*production
*sales
Collecting data from inventory management software
Stock In/Out data in inventory management software
 1. Showing how well you’re tracking inventory
fixing problems like:
*Stockouts
*Overstocking
*Dead stock

2. Early discovering stock issues like:

*damaged products
Benefits of recording *missing orders
stocktaking data *theft

3. Ensure your business is meeting targets

increasing efficiency and growing margins via:
*reducing the amount of safety stock
*changing up pricing

“After analyzing process Administration department share these results to

Finance, Production and Sales (Marketing) departments according to
results. ”
Thanks for your
Attention
 • https://cdt.europa.eu/en/administration-department
• https://www.slideshare.net/mahime/administrative-functions
• https://www.opentext.com/products-and-solutions/products/enterprise-cont
ent-management/content-management/opentext-document-management

References: • https://bizfluent.com/how-7805520-organize-administrative-department.htm
l
• https://smallbusiness.chron.com/kinds-reports-used-accounting-firms-15347.
html
• https://www.careerexplorer.com/careers/accountant/
• https://www.accountingtools.com/articles/what-is-an-accountant.html
• https://www.unleashedsoftware.com/inventory-management-guide/stocktak
ing
• https://excelchamps.com/excel-inventory-management-template-user-forms-
vba/