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All in One Computer Concepts

and Applications
Fourth Edition

Chapter 11
Creating Documents with
Microsoft Word

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Learning Objectives

• Create a New Document and Insert Text

• Insert and Format Graphics
• Insert and Modify Text Boxes and Shapes
• Preview and Print a Document
• Change Document and Paragraph Layout
• Create and Modify Lists
• Set and Modify Tab Stops
• Insert and Format a SmartArt Graphic and an Icon

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Create a New Document and Insert
Text (1 of 2)

Figure 11.3

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Create a New Document and Insert
Text (2 of 2)

Figure 11.4

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Insert and Format Graphics (1 of 7)

Figure 11.5

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Insert and Format Graphics (2 of 7)

Figure 11.6

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Insert and Format Graphics (3 of 7)

Figure 11.7

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Insert and Format Graphics (4 of 7)

Figure 11.13

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Insert and Format Graphics (5 of 7)

Figure 11.14

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Insert and Format Graphics (6 of 7)

Figure 11.15

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Insert and Format Graphics (7 of 7)

Figure 11.16

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Insert and Modify Text Boxes and
Shapes (1 of 3)

Figure 11.17

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Insert and Modify Text Boxes and
Shapes (2 of 3)

Figure 11.20

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Insert and Modify Text Boxes and
Shapes (3 of 3)

Figure 11.22

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Preview and Print a Document (1 of 2)

Figure 11.23

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Preview and Print a Document (2 of 2)

Figure 11.24

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Change Document and Paragraph
Layout (1 of 7)

Figure 11.26

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Change Document and Paragraph
Layout (2 of 7)
Alignment Description and Example

Align Left Align Left is the default paragraph alignment in Word. Text in the
paragraph aligns at the left margin, and the right margin is uneven.
Center Center alignment aligns text in the paragraph so that it is centered between
the left and right margins.
Align Right Align Right aligns text at the right margin. Using Align Right, the left margin,
which is normally even, is uneven.
Justify The Justify alignment option adds additional space between words so that
both the left and right margins are even. Justify is often used when formatting
newspaper-style columns.

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Change Document and Paragraph
Layout (3 of 7)
Spacing Description, Example, and Information

Single spacing This text in this example uses single spacing. Single spacing was once the
most commonly used spacing in business documents. Now, because so
many documents are read on a computer screen rather than on paper, single
spacing is becoming less popular.
Multiple 1.08 spacing This text in this example uses multiple 1.08 spacing. The default line spacing
in Microsoft Word is 1.08, which is slightly more than single spacing to make
the text easier to read on a computer screen. Many individuals now prefer
this spacing, even on paper, because the lines of text appear less crowded.
Double spacing
This text in this example uses double spacing. College research papers and
draft documents that need space for notes are commonly double-spaced;
there is space for a full line of text between each document line.
Spacing Description, Example, and Information

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Change Document and Paragraph
Layout (4 of 7)

Figure 11.32

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Change Document and Paragraph
Layout (5 of 7)

Figure 11.33

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Change Document and Paragraph
Layout (6 of 7)

Figure 11.34

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Change Document and Paragraph
Layout (7 of 7)

Figure 11.35

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Create and Modify Lists (1 of 4)

Figure 11.36

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Create and Modify Lists (2 of 4)

Figure 11.37

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Create and Modify Lists (3 of 4)

Figure 11.39

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Create and Modify Lists (4 of 4)

Figure 11.40

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Set and Modify Tab Stops (1 of 4)

Figure 11.42

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Set and Modify Tab Stops (2 of 4)
Type Description
Left Text is left aligned at the tab stop and extends to the right.
Center Text is centered around the tab stop.
Right Text is right aligned at the tab stop and extends to the left.
Decimal The decimal point aligns at the tab stop.
Bar A vertical bar displays at the tab stop.
First Line Indent Text in the first line of a paragraph indents.

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Set and Modify Tab Stops (3 of 4)

Figure 11.45

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Set and Modify Tab Stops (4 of 4)

Figure 11.46

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Insert and Format a SmartArt Graphic
and an Icon (1 of 4)

Figure 11.47

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Insert and Format a SmartArt Graphic
and an Icon (2 of 4)

Figure 11.48

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Insert and Format a SmartArt Graphic
and an Icon (3 of 4)

Figure 11.50

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Insert and Format a SmartArt Graphic
and an Icon (4 of 4)

Figure 11.51

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Summary

• You can enter, edit, insert, and format text in a

Microsoft Word document
• Graphics include pictures, shapes, and text boxes
• SmartArt graphics visually represent your ideas
• Word documents can be formatted to display your
information attractively

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Questions?

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Copyright

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