Maria J.

Spilker
10/2016
Agend
a
Introduc
tion
Preparation
Just prior to the
session During the
session After the
https://www.flickr.com/photos/peterme/218710838/
Introduction
Session Chair’s Role
• Lead the session
• Keep the session running in
time
• Stimulate audience
participation
• Encourage lively discussions

o Pre-session preparation
o During the session Maria J. Spilker
10/2016

o
 Preparation of the Session
Guidelines for Session Chairs
Functions of the Session Chairs
at the specific conference
Conference program
Verify exact start of the session
Read the papers to be
presented Prepare questions
per paper
https://stocksnap.io/photo/27PNUR3Z83
Just prior to the session
• Show up early: 10-20 minutes before the
session
• Check of audio-visual equipment
o Projector
o Laser pointer
o Microphone

Maria J. Spilker
10/2016
Just prior to the session
• Check if all the presenters have showed
up
• Put presenters at ease
• Uploadthe presentation onto the
computer
• Inform the presenters
o Structure of the session
o Time-keeping rules
o Signalling procedures
Maria J. Spilker
o Q&A format 10/2016
During the session
• Punctuality is key
• Show session agenda on the screen
• Welcome and invite to participation
“Welcome to the session [name] of the Conference
[name].
I am [my name] and will be your session chair.”
• A sentence about how the session papers tie
together Maria J. Spilker
10/2016
During the session
Introduce the first
presenter
o Name of the
authors
o Their affiliation
o Name of the
presenter
o Title of the paper
Designed by Freepik
Maria J. Spilker
10/2016
During the session
Time management
• Time evenly divided
presenters Presentation and
Q&A
• Notification on time running
out
o Time’s up: yellow card
o Point at the watch
o Holding up 2 fingers (2 Maria J. Spilker
10/2016
minutes)
 During the session
Questionsand Answers
• Formats
o Immediately
after each
presentation
o At the end of
the session
• Plan B
Have ready 2
questions
• Direct the question
to the right Design by Freepik
During the session
By the end of the session
• Provide a brief review of the session about the
significance of thepresentations and the session
o Closing statement
o Take-home message
• Thank the presenters
“Let’s all give the presenters another round of applause.”
• Thank the audience for attending and participation
Maria J. Spilker
10/2016
Issues during the session
Long-winded presenter
 “Time’s up”
 “Unfortunately, we have run out of
time.” Presenters not showing up
 Follow the fixed Schedule
 Move on with the next
presenter Audio-visual issues
 Familiarize with room
andequipment before the session
starts Maria J. Spilker
10/2016

 Support of the conference

Imagens: CC0 License from https://stocksnap.io