BUSINESS

LETTER
 Business Letter
A business letter is a formal document often sent from
one company to another or from a company to its clients,
employees, and stakeholders, for example. Business
letters are used for professional correspondence between
individuals, as well.
PARTS
HEADING #1
– Provide your name and important information (email,
contact, address). This is often used for application letters.
HEADING #2
– Your address (specific to general w/ zip code), and date.
This is often used for most formal letters.
 INSIDE ADDRESS
(RECIPIENT’S ADDRESS)
– shows the full name, the title of the person to whom the letter is
addressed to, and address of the company (specific to general w/ zip
code).
Salutation/Greeting
– Dear Mr. (family name)
– Dear Mrs. (family name)
– Dear Ms. (family name)
– To whom it may concern
– Dear Sir/Maam
– Use a colon (:) if you do not know personally the person you’re
writing / no affiliation whatsoever.
– Use a comma (,) if you know personally and have affiliation with
the person you are writing to.
 Body of the letter
This part contains the message of your letter

–Introduction
–Body
–Conclusion
 INTRODUCTION

– Write your intention/objective here. You can state it

straightforwardly or you an write a short opening
statement.

– For application letters, include where you found the job

offering/advertisement.
 BODY

– Write your explanations here and arrange your facts/evidence in logical

order. Use transitional devices most of the time.

– For application letters, write the highlight of your

credentials/skills/expertise/experiences.
TRANSITIONAL DEVICES
 CONCLUSION

– Always thank the reader his/her time reading your letter.

– Inform your reader that you are anticipating his/her reply.
– Provide your contact number and your availability.
– For application letters, indicate that you have a resume attached with
your letter.
“LOOKING
FORWARD
” phrases
Complimentary Close
– Sincerely yours, (formal)
– Respectfully yours, (formal)
– Sincerely, (formal)
– Yours truly, (informal)
– Best Wishes, (informal)
– Lovingly yours, (informal)
The Signature Line
– Write your name (not in all caps)
– If you are in any position, indicate it
below your name (president, secretary,
manager, CEO, etc.)
LETTER FORMAT
 FULL BLOCK 1 space
1 space (or 3 spaces)

– every component of the

letter (heading, address, 1 space (or 2-3 spaces)
1 space (or 2 spaces)
salutation, body, salutation,
signature, identification, 1 space (or 2 spaces)

enclosures) is aligned to the

left.
1 space (or 2 spaces)
– Also, first sentences of
1 space (or 2 spaces)
paragraphs are not indented.
2 spaces (or 3 spaces)
– Take note of the spacing
MODIFIED
BLOCK
– the date, sign off, and signature lines
begin at the centre point of the page
line. The beginning of each paragraph
is indented five spaces, along with the
subject line, if used.
– Depending on the length of the letter,
paragraphs may be separated by a single
or double line space.
 Indented
– All elements are left-aligned,
except for the beginning of each
paragraph, which is indented five
spaces.
– Paragraphs are separated by a
double line space.
FORMAT
– Fonts: Arial, Times New Roman, Tahoma
– Font size: 11 or 12
– Alignment: Align-left (depending on the
format)
– Margin: 1 inch all sides