Issues in Material Master with

Finished Goods
1. Product Hierarchies
2. Issue in Material Codes
3. Issue with material code Description
4. Line not maintained
Different Lines for same SKU in different Depots.
5. Wrong line Assigned
6. Net weight and Gross weight not maintained
properly(Conversion Factor) (Alternate UOMs needs to be reviewed)
7. Inspection Plan characteristics are not MIC based.
 1 SKU’s With No Product Hierarchy

Material Matl Group Prod. Hierarchy Material Description

83100100012 8301
?
JUBILEE GARGARA BESAN 20X500G POUCH

8515100004 8201
JUBILEE PULSES MASOOR CHHANTI 40X500GPIB

8207100004 8201 JUBILEE PULSES CHANA DAL 40X500G PIB

Action Plan
Above are some of the examples of SKU’s whose Product Hierarchies are not maintained.
We need to check according to our logic of 3 levels of product hierarchy. Logic goes in this
way
LEVEL1  Brand
LEVEL2 Process
LEVEL3 Product

We need to check in our present system if the hierarchy is present or not. If it is there
we need to assign it if not we need to create hierarchies according to our SKU’s.

With or Without Product Hierarchies Count

Without Product Hierarchies 199
 SKU’s With Wrong Hierarchy

Matl Prod. Prod. Hierarchy

Material Group Hierarchy Material Description Description
000510001200000 PILAF SELLA BASMATI RICE 50 PilafSella-Head RiceBasmati
810100401061ZERT 001 KG BAG
000510001300000 PILAF 1121 BASMATI RICE PilafRaw rice-Mini
810390401015ZERT 010 MINIMOGRA 25 KG MograBasmati
000510002400000 PILAF GOLD BASMATI RICE 24X500
810500602057ZERT 001 GM PCH Pilaf GoldRaw-HeadBasmati
Action Plan
Above are some of the examples of SKU’s whose Product Hierarchies are not correct they
needs to get updated. We’ll apply the same logic as mentioned before
LEVEL1  Brand
LEVEL2 Process
LEVEL3 Product

Firstly we’ll check in our present system if the hierarchy is present or not. If it is there
we need to assign it if not we need to create hierarchies according to our SKU’s.
With or Without Product Hierarchies Count

With Wrong Product Hierarchies 90

 2 SKU’s whose Material code needs to get Validated

MATERIAL CODE DESCRIPTION

710156628571MÁÁÁ-DELETED-
715106224071Á Á DELETED KINGS REF SOYA OIL 1 X 15 LT JAR

Action Plan

Above mentioned are some of the material codes which must get validated. Also
before validating the material code we must first check the logics of material code
that are meant for Material code creation. If the logic doesn't seem to be correct we
should first correct our logics then proceed towards material code.

Material Count

Issue in Material codes 103

 3 SKU’s With Wrong Descriptions

MATERIAL CODE DESCRIPTION

71010227071 DELETED RAAG SHAKTI 15 LIT TIN

710107001030 DELETED
7101070010300 DELETED

Action Plan

Above mentioned are some of the material codes which doesn't have a proper
description. If materials are marked for deletion purpose we must not change the
description of the material.
Material Count

Issue in Material Description 13

 4 LINE NOT MAINTAINED
Material Code Material Description Line
83200202007 FORTUNE MATAR BESAN
100x200gm PCH

83200202016 FORTUNE MATAR BESAN

40X500GM PCH
?
Action Plan
•Identify SKUs where Lines are not assigned
•Get proper line assignment mapping done
•Ensure Line assignment details available before creating new materials
•Make Line a mandatory field for Finished Goods
 5 WRONG LINES ASSIGNED IN MATERIAL MASTER

Material Code Material Description Line (Current)

745400201026 FORTUNE REF COT OIL 24X500 Line 1C
ML PH-VIT A&D
745400201035 FORTUNE REF COTTON OIL 12 X Line 1C
1 LT PCH

Action Plan

In case of above SKUs Line 1 and Line 3 can only get assigned to the
material codes. But as we can see above Line 1C is assigned in some
material codes for some plants.
6 SKU’s Whose NET Weight and Gross weight needs to get
Validated

Weight Maintained at Header level

Weight Maintained at conversion level

In some of the cases the Conversion is
not maintained properly.
(difference of 0.2 kg is there if calculated)
Correct Conversion
144kg = 10 Bags
7 Inspection Plan Characteristics
At the time of creation of Inspection plan the inspection characteristics used must be
MIC based currently many of the characteristics are description based.

Issue :
Text based characteristics are prone to errors and spieling mistake related inaccuracies in
data capture/reporting.

Action Plan:
Request has already been given to PP team for providing us the list of inspection plans
where characteristics are not MIC based.
 Roles and Responsibilities
For material master to be properly created the following need to be correct:
1. Material Data
2. Quality Data
3. Sales Data
4. Production Data
5. Financial Data

NOTE:-
• After the Data get gathered/verified from all the above functions a key
resource must be present to validate all the master data that will be
created.
• We must have a fixed format for the creation of Material Master and the
team responsible for the creation will be strictly instructed not to
create/extend any data if it is
• Provided without validation from the respective assigned function
• If any of the mandatory fields/information are missing
Process Flow for Material Master Creation
1
PMG: Request for
material creation
with Material and
Sales Data

5
Material Master PMD/QA Quality
Controller : Validate 6 Specification and
2
all the data inspection details
Material Master
Creator in SAP

Plant : Production
F&A: Profit centre
and MRP related
and costing details
Data

4 3