Delegate’s Handbook

Sanvi
 GENERAL RULES

TRUSTED RESOURCES

POSITION PAPER

BACKGROUND GUIDE USAGE

ROLL CALL

GENERAL SPEAKER’S LIST (GSL)

CONTENT OPENING THE FLOOR

POINTS

CHITS

POINT OF INFORMATIONS (POIS)

MODERATED CAUCUS OR TABLE DEBATE

CRISIS

LOBBYING

DRAFT RESOLUTION FORMATION

 General Rules

a) Language
• English
• It is important the language be ‘formal’
b) Dress Code
• Formal Attire
Click icon to add picture
c) Academic Integrity
• Pre- written draft resolutions are not allowed in
DTMUN.
• Delegates have to prepare the DR during the council
itself.
• Plagiarism (representation of another’s thoughts or
language as one’s own) more than
10% is NOT allowed.

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 General Rules

d) Attendance
• To receive participation certificate of
DTMUN, complete attendance is
mandatory. Click icon to add picture
e) Chairs
• The Chair in a committee consists of
Director and Assistant Director.
• The Chair will announce the meeting’s
start and end times, direct discussion,
grant right
to speak, allow questions, announce
decisions and rule on points of order.

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 General Rules
f) Delegate Representation
• One delegate – one country – one vote
• In DTMUN, each class is getting a committee (which
is a decision making body) and an
agenda (topic).
• It is important to note that the delegates must at all Click icon to add picture
times refer to themselves in 3rd
person by the name of the country they are
representing (eg: the delegate of China) or 1st
person plural, i.e., “we”.

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 General Rules
• Delegates have to convey and represent
the interest of their allocated country.
They
should restrain from personal opinions
and agendas. Click icon to add picture
• Delegates should also not use abusive
language in the council. If any delegate is
found to
be involved in the trouble caused during
council, strict actions will be taken.

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 Trusted Resources
• For stating facts or arguments or for proving points or backing up their statements,
evidence or proof that is acceptable from sources:
• 1) News Sources
• a. REUTERS:
• Any Reuters article which clearly makes mention of the factor is in contradiction of the
fact
• being stated by a delegate in council.
• http://www.reuters.com/

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 Trusted Resources
• b. State-operated News Agencies:
• These reports can be used in the support of or against the State that
owns the News Agency. These reports, if credible or substantial
enough, can be used in support of or against any Country as such
but in that situation, they can be denied by any other country in the
council.

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 Trusted Resources
• Some examples are:
• i) RIA Novosti (Russia) - http://en.rian.ru/
• ii) IRNA (Iran) - http://www.irna.ir/ENIndex.htm
• iii) BBC (United Kingdom) - http://www.bbc.co.uk/
• iv) Xinhua News Agency and CCTV (P.R. China) -
http://cctvnews.cntv.cn/
• v.) Al Jazeera – https://www.aljazeera.com/

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 Trusted Resources
• 2. Government Reports
• These reports can be used in a similar way as the State Operated
News Agencies reports and can, in all circumstances, be denied
by another country.
• a. Government Websites:
• i) State Department of the United States of America -
http://www.state.gov/index.htm
• ii) Ministry of Defence of the Russian Federation -
http://www.eng.mil.ru/en/index.htm

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 Trusted Resources
• d. Multilateral Organisations:
• i) NATO - http://www.nato.int/cps/en/natolive/index.htm
• ii) ASEAN - http://www.aseansec.org/
• iii) OPEC - http://www.opec.org/opec_web/en/

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• 3. UN Reports
All UN Reports are considered are credible information or evidence for the
Executive Board of the Security Council.
a. UN Bodies:
i) Security Council - http://www.un.org/Docs/sc/
ii) GA - http://www.un.org/en/ga/
iii) HRC - http://www.ohchr.org/EN/HRBodies/HRC/Pages/HRCIndex.aspx

b. UN Affiliated bodies:
i) International Atomic Energy Agency - http://www.iaea.org/
ii) World Bank - http://www.worldbank.org/
iii) International Monetary Fund - http://www.imf.org/external/index.htm
iv) International Committee of the Red Cross -
http://www.icrc.org/eng/index.jsp

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• c. Treaty Based Bodies:
• i) Antarctic Treaty System - http://www.ats.aq/e/ats.htm
• ii) The International Criminal Court -
http://www.icccpi.int/Menus/ICC

• NOTE – For extremely controversial facts/statements (mostly

to attack another delegate’s statement), delegates can refer to
(opposition) nation’s government

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 Position Paper
• A position paper is maintained by the delegate to expand on
the topic of the conference, describe the stance of the country
assigned to them and seek effective solutions. Usually, a
position paper is up to 2 pages long and covers all the major
subjects such as previous actions and the policies of the
assigned country.

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• 1. In the header the committee, the country, the agenda and
name of delegate should be mentioned.
• 2. There should be four paragraphs showing:
• a) Introduction and the Country's stance
• b) What is your allocated country doing regarding the topic?
• c) What are UN and other international organizations doing
regarding the topic?
• d) Possible solutions
• 3. In the footer the references should be mentioned. (full URL
required)
• 4. Country flag must be there in the right corner.

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• 5. Page Size: A4 & Normal Margin, Maximum 2 A4 sheets
(not including bibliography)
• 6. Document requirements: Word Docx, Times New Roman
Font, Size 14, Normal Margin
• 6. Subject of Document: Position Paper-Committee-Country-
NameOfDelegate
• 7. Plagiarism to be avoided in the Position Papers, Position
papers with plagiarism greater than 10% will not be
considered.
• The marks for Position Paper will be counted in internals.

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 Background Guide Usage
QUESTIONS A DRAFT RESOLUTION MUST ANSWER
- Every draft resolution formed in the committee must incorporate the answers
to the questions posed in the Background Guide.

TOPICS TO PONDER –
These topics can be pondered upon by the delegates in the Moderated Caucus or
table debate. - They may also be included in the GSL speeches of delegates.

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 ROLL CALL

The Chair will conduct a roll call at the start of the committee. 
Delegates must establish their presence in one of the two ways listed
below:
● “Present’' – It is the delegate’s wish if he/she wishes to vote on the
draft resolution presented in the committee. The delegate can abstain
from voting.
● “Present and Voting” – Delegates have to vote either “Yes” or “No”
for every draft resolution or amendment that is voted on.

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 General Speaker’s List (GSL)
• The council will proceed directly to the general
speakers’ list after roll call because there is only one
topic set for each committee.
• Delegates should speak broadly about the subject
matter under consideration (agenda).
• Each speaker’s default speaking time is sixty (60)
seconds.
• In DTMUN, GSL is compulsory for all.
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 General Speaker’s List (GSL)
• NOTE: Things that can be mentioned in GSL:
• Subject matter under consideration (agenda)
• Assigned country’s stance on agenda
• Steps taken by the assigned country regarding the agenda
• (at the end) Delegate’s views on how the committee should proceed
and what the goals of the committee should be (While stating their
views, delegates should not go against their assigned country’s foreign
policy and should not use personal pronouns. However, they can use
“we” to refer to their assigned country as a whole.)

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 Points
• 1. Point of Personal Privilege:
• Whenever a delegate experiences personal discomfort, which impairs the delegate’s
ability to participate in the proceedings, the delegate may rise to a Point of Personal
Privilege to request that the discomfort be corrected.
• A Point of Personal Privilege may interrupt a speaker.
• 2. Point of Order:
• At any point when a committee is in session, a delegate may rise to a Point of Order to
indicate their belief that the rules of procedure are not being properly followed.
• The Point of Order will be immediately decided by the dais in accordance with these
rules of procedure.
• A representative rising to a Point of Order may not speak on the substance of the matter
under discussion.
• A Point of Order may never interrupt a speaker.

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 Points
• 3. Point of Parliamentary Inquiry:
• When the floor is open, a delegate may rise to a Point of
Parliamentary Inquiry to ask the Dais a question regarding the
rules of procedure.
• A Point of Parliamentary Inquiry may never interrupt a
speaker.
• Delegates with substantive questions should not rise to this
Point, but should rather approach the Committee staff during
caucus or send a note to the dais.

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 Chits
• The delegates can ask or answer POI(s) through chits.
• There are three types of chits:
• 1. Chits via Chair(EB)
• The Chits will be addressed to both - the delegate for whom
the chit is meant and the Chair.
• These Chits will be marked by the EB.

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 Chits
• 2. Chits to Chair (SUBSTANTIVE CHIT)
• The Chits will be addressed to the Chair and will be read only
by the Chair.
• This may contain any procedural query, points, being added
to lists or directives.
• These Chits are not marked.

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 Chits
• 3. Chits to Delegate
• These chits will be addressed to some particular delegate.
• These Chits will not be marked.
• The Chits can answer any POI asked by the respective
delegate. It might also be requesting the delegate to join a
particular bloc.

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 Point of Informations (POIs)
• If a delegate wants to pose any questions regarding something
mentioned in the some other delegate’s speech then he/she may raise a
Point of Information.
• POIs will only be entertained during the table debate or moderated
caucus time.
• Delegates may, however, note down any POIs while the GSL
speeches are being given. These can then be asked during the table
debate.

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 Moderated Caucus or Table Debate
• After the chair has entertained any points of the delegates, the committee
will move onto moderated caucus or table debate.
• In table debate, delegates may raise POINT OF INFORMATIONs if
he/she feels some other delegate has said something controversial in
his/her GSL speech.  Also, during this time, delegate scan conduct 1 vs
1 or 2 vs 2 debates with other delegates.
• Delegates have to raise their placards is they want to say anything think
in the session. Once they do so they will be recognised by the chair.
• Delegates can discuss the topics given in “Points to ponder” in the
Background guide provided by chair.
 Crisis
• A crisis is a hypothetical situation given by the Chair to the
delegates.
• The delegates have to access the situation through all aspects
and think about the solutions that could be implemented if the
situation had taken place.
• Behaving as if the situation has already taken place, the
delegates giving crisis speeches must form their speeches
accordingly.
• At the end of the crisis debate, the council as a whole should
have expressed the measures it would take.
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 Crisis
• The delegates representing the countries in the crisis must
speak first (mandatory).
• Delegates of other countries can speak (not mandatory),
once the delegates of countries named, have spoken.
• The total time and individual time of the speakers must be
decided by the Directors. In DTMUN, the individual time
would be 1 min or 2 mins and the total time will be
informed later.
• Delegates will be given 10 mins to prepare their speeches
once the crisis has been announced.

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 Crisis
Example: Committee – World Health
Organization Crisis: Pfizer – a
pharmaceutical company, located in Israel,
was alleged of off-label promoting the use of
an ABC antiviral drug against COVID – 19.
The FDA (Food and Drug Administration)
had only approved this drug for SARS and
not COVID – 19. The company then illegally
sent this drug to Yemen, South Sudan,
Somalia and many other European and
African countries. The governments of Iraq,
Saudi Arabia, Syria and Egypt while
knowing about this did not report Pfizer,
indirectly supporting it.
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 Lobbying
• Before the start of the council or MUN, delegates can interact with other
delegates and form blocs.
• They can talk to other delegates and discuss aspects they feel important for
Moderated Caucus.
• Delegates have to make blocs before the MUN starts.
• Blocs are group of delegates whose assigned countries have good diplomatic
relations. These can be made prior the start of the committee.
 Draft Resolution
Formation
• Draft Resolutions must include solutions and content to address the debated issue.
• Moreover, they should address the questions posed in the background guide. (There is a
rigid format for the DR and the chair may set a maximum number of DR that will be
entertained – at most 3 or 4.)
• The DR must have sponsors, signatories, and preambulatory and operative clauses in
place.
• The Chair will announce the deadline and method of submission—and each DR will be
numbered according to their time of submission.
• After the Chair recognizes the DR, a delegate can introduce the DR.
• In the introduction, a reading time, a presentation, and a question and answer session
will be entertained with the total time for a DR determined by the Chair.
• A DR requires a two-thirds majority to pass—and each committee can only pass and
adopt one resolution.
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 Draft Resolution
Formation
IMPORTANT NOTES: -
• DR tells about solutions talked in the committee during GSL and debate.
• To form DR, delegates must form blocs with their “friend” countries. The
foreign policy of the assigned country must be followed. - DRs must have
authors and signatories.
• DRs are made by authors, i.e., delegates who contribute most of the solutions.
• Sponsors = authors Signatories = delegates who know about the DR and those
who would be interested in knowing the content of the DR
• Minimum number of signatories is 4 (in DTMUN). - Only authors can present
DRs in front of the committee. - They should be to the point and in precise
format. - The DRs should be up to the mark. No mistakes will be entertained.

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 Draft Resolution
Formation
• You can’t put a full-stop anywhere in the DR, only at the end.
• If full stop is put, nothing after the full stop is considered.
• The clauses (pointers that are made) should be written in points.
• The sub-clauses should be sub-pointers in the clauses. - The DR must
be systematically differentiated, should be completely formal and not
decorative.
• Words like “strongly condemns”, “proposes”, etc, i.e., preambulatory
clauses and operatives should be used.
• Preambulatory clauses – what the DRs are talking about
• Operatives – solutions that are being proposed by draft resolutions
• Parliamentary words – remain constant and are compulsory

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 Draft Resolution
Formation
NOTE: -
• Following roll call, the Chair will
announce the simple (50%) majority
requirements, as well as the minimum
number of signatories required for the
submission and amendment of a Draft
Resolution.
• In DTMUN, minimum 4 signatories are
required for submission.

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 Draft Resolution
Formation
Structure Draft Resolution
(X will depend on whether this is the first, second, third or fourth DR in
the committee) Committee: (full name of committee)
Sponsors: (full name of country(ies), in alphabetical order)
Signatories: (full name of country(ies), in alphabetical order)
Topic: (committee topic in full)

The [name of committee, e.g. Security Council / Human Rights Council],

[Preambulatory word / phrase] xxx, (e.g.) Fully aware of the negative
implications of... (e.g.) Affirming the actions of...

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 Passing of Draft Resolution
• Only one DR will pass in each committee.
• If no DR gets two-thirds majority, then no DR will pass in the
particular committee.
• In case two DRs get the same votes, then once again both
blocs will get time to present the DRs and then again voting
will be conducted.

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 Passing of Draft Resolution
• Proceedings:
• Once a bloc has formed a DR, then one person from the bloc will raise a
“Motion to introduce Draft Resolution”.
• (The statement to be used will be: “The delegate of XYZ from the ABC bloc
would like to raise a motion to introduce a Draft Resolution in the committee.”)
• After this statement has been made, the Chair will go through the DR and check
if the DR answers the important questions that had been put forth in the BG.
• If the DR is up to the mark, the Chair will ask the bloc to present the DR in
front of the committee.
• The DR will be introduced in the committee.

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 Passing of Draft Resolution
• One of the author of the DR can come and present the main
ideology of the DR and the solutions it proposes. The author
will follow the following order:
• a) Introduce the DR
• b) Read few solutions of the DR
• c) Present or talk about the main ideology of DR
• d) Answer a question asked in the committee regarding the DR
by some other delegate (if any delegate has any question) (only
one question to be entertained per a DR)

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 Passing of Draft Resolution
• Once that is done, the DR will be voted upon in the
committee.
• The same procedure will be followed for every DR.
• If any DR gains two-thirds majority then it will pass. 
• If the DR doesn’t gain two-thirds majority then it won’t pass.
• It is acceptable if no DR passes in a particular committee. It is
not mandatory for a DR to pass in the committee

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 UNSC – Veto Power
• PLEASE NOTE THAT THIS IS APPLICABLE ONLY TO “UNSC”
COMMITTEES. IF YOUR COMMITTEE IS NOT “UNSC” THEN
THIS VETO POWER OR THE P5 NATIONS’ POWER IS NOT
ALLOWED.
• The P5 nations of the Security Council (United States of America,
Russian Federation, France, United Kingdom, and the People’s
Republic of China) can exercise their veto powers during all
substantive votes.

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 UNSC – Veto Power
• If one or more of the P5 nations decides to use the veto power by
voting against the Resolution at hand, the collective vote is
disregarded and the resolution fails regardless of the result of the
remaining vote.
• However, substantive votes are to be conducted fully even if the result
is pre-determined due to the veto of a nation.
• In the Security Council, the voting for DRs will be conducted by a
show of hands (raising the placards) and the VETO NATIONS will be
called upon by the Chair to ask if they abstain, agree or disagree to
pass the draft resolution.

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Placards

• All delegates have to make

placards displaying their
assigned country’s name.