10TH GENERAL MEMBERSHIP
MEETING & RESEARCH WORKSHOP
F O R T H E H O S P I TA L I T Y E D U C AT O R S
OF ZAMBOANGA PENINSULA (CTHEZP)
Ma. Priscilla C. Ramirez -
CONTENT
• Company Profile
• Proposal Letter
• Overview of the Event
• Event Brief
• Guest Profiling
• Event Venue & Site
• Program Flow
• Budgetary Requirements
• Calling Card
• Memorandum of Agreement
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Is a one stop shop for all occasions planning and
event coordination creating extraordinary events,
C O M PA N Y
innovative designs, entertainment and customized PROFILE
decorations.
Prizscilla’s Events & Designs is a master craft in
providing event services such as follows:
• Anniversaries
• Birthdays
• Baptism
• Business Conference
• Product launching
• Team Building
• Weddings
• And other possible social gatherings
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MISSION VISION
To offer our customers on To be one of the top master
managing their events in a planner in the field of events
competitive price and great management.
products and good service.
SEMINAR EVENTS SETTINGS
LETTER OF INTENT
TO BIDDER
A P P L I C AT I O N
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OVERVIEW OF THE EVENT
EVENT NAME 10th General Membership Meeting & Research Workshop
ORGANIZER Prizscilla’s Events & Designs
PURPOSE The event aims to bring together hospitality educators from the
Zamboanga Peninsula region to facilitate knowledge exchange,
professional development, and collaboration. It provides a platform
for educators to discuss current industry trends, share research
findings, and explore innovative teaching methodologies.
DATE & VENUE November 21-22, 2024
GARDEN ORCHID CONVENTION CENTER
TIME FRAME 2 Days Event
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OVERVIEW OF THE EVENT
KEY • General Membership Meeting
COMPONENTS • Research Workshop
• Networking Opportunities
• Exhibition & Sponsorship
• Technology Integration
• Sustainable Initiatives
BENEFITS OF • Access to cutting-edge research and industry insights
PARTICIPANTS • Networking opportunities with peers and industry professionals
• Professional development and skill enhancement
• Platform to showcase research projects and initiatives
• Recognition and visibility within the hospitality education
community
PARTICIPANTS 250 GUESTS
50 VIP’S
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OVERVIEW OF THE EVENT
CONCLUSION
The 10th General Membership Meeting & Research Workshop for the
Hospitality Educators of Zamboanga Peninsula promises to be a dynamic
and enriching event,
• offering valuable opportunities for professional growth, knowledge
exchange, and
• collaboration within the hospitality education community. Through
engaging sessions, networking activities, and interactive discussions,
participants will gain insights, skills, and connections to advance their
careers and contribute to the advancement of the hospitality industry in
the region.
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EVENT BRIEF
Contact Coordinator: Ma. Priscilla C. Ramirez
09175847308/prizscilla@gmail.com
Event Purpose:
Event 10th General Membership Meeting & Research Workshop
Date: November 21-22, 2024
Proposed Venue Garden Orchid Convention Center
Event Budget Php 1,221,660.00
Participants & No. of • Hospitality educators from academic institutions
expected guest • Industry professionals involved in hospitality education and training
• Researchers and scholars in the field of hospitality management and
tourism
• (250 Guests & 50’s VIP’s)
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EVENT FLOW/BRIEF
Contact Coordinator: Ma. Priscilla C. Ramirez
09175847308/prizscilla@gmail.com
Event Purpose:
Purpose Speaker Mr. Lolo Eustaqiou
Speaker of the house Mr. Angelo Cruz
Guest Speaker One of the VIP’s
Proposed Venue Garden Orchid Convention Center
Set-up Registration table with signage's
Stage: Big Tarpaulin
1 podium w/ microphone
2 microphones
Sound System
LED or projector
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GUEST PROFILING
50 VIP’S GUEST FROM DIFFERENT INTERNATIONAL
MEN 20 GUEST
WOMEN 30 GUEST
250 GUEST FROM PHILS
MEN 100 GUEST
WOMEN 150 GUEST
CATHOLIC 200 GUEST
NON-CATHOLIC 100 GUEST
LECTURER 2 GUEST
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EVENT VENUE & SITE
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FLOOR PLAN
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PROGRAM FLOW
DAY 1 (NOVEMBER 21, 2024)
08:00 – 09:00 AM REGISTRATION
09:00 – 09:05 AM INVOCATION
09:05 – 09:15 AM INTRODUCTION OF GUEST
SPEAKER
09:15 – 10:00 AM MEMBERSHIP DISCUSSION
10:00 – 10:30 AM BREAK TIME
10:30 – 12:00 AM OPEN FORUM
12:00 – 1:30 PM LUNCH TIME
1:30 – 2:30 PM RESEARCH WORKSHOP
2:30 – 3:00 PM BREAK TIME
3:00 – 4:30 PM RESEARCH WORKSHOP
4:30 – 5:00 PM CLOSING & PHOTO OPPORTUNITY
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PROGRAM FLOW
DAY 2 (NOVEMBER 22, 2024)
08:00 – 09:00 AM REGISTRATION
09:00 – 09:05 AM INVOCATION
09:05 – 09:45 AM OPEN FORUM
09:15 – 10:00 AM WORKSHOP
10:00 – 10:30 AM BREAK TIME
10:30 – 12:00 AM WORKSHOP
12:00 – 1:30 PM LUNCH TIME
1:30 – 2:30 PM WORKSHOP
2:30 – 3:00 PM BREAK TIME
3:00 – 4:00 PM OPEN FORUM
4:00 – 4:40 PM DISTRIBUTION OF TOKEN AND CERTIFICATES
4:40 – 5:00 PM CLOSING REMARKS & PHOTO SHOOT
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B U D G E TA R Y R E Q U I R E M E N T S
PARTICULARS UNIT COST QUANTITY COST *20% SUB TOTAL
FARE & ACCO (VIP'S) 5,000.00 30 150,000.00 30,000.00 180,000.00
7,000.00 20 140,000.00 28,000.00 168,000.00
EVENT ORGANIZER 20,000.00 20 400,000.00 80,000.00 480,000.00
HONORARIUM FOR LECTURER 5,000.00 2 10,000.00 2,000.00 12,000.00
WORKSHOP MATERIALS:
NOTEBOOKS 50.00 300 15,000.00 3,000.00 18,000.00
BALLPEN 20.00 300.00 6,000.00 1,200.00 7,200.00
ENVELOPES 10.00 300 3,000.00 600.00 3,600.00
CERTIFICATES 10.00 300 3,000.00 600.00 3,600.00
TOKENS FOR GUEST HONOR 3,000.00 1 3,000.00 600.00 3,600.00
SOUVENIR (MUG) 50.00 305 15,250.00 3,050.00 18,300.00
TARPAULIN 1,000.00 1 1,000.00 200.00 1,200.00
149,250.00 895,500.00
PARTICULARS UNIT COST QUANTITY COST *20% SUB TOTAL
SNACKS 305*2 150.00 302 45,300.00 9,060.00 54,360.00
150.00 302 45,300.00 9,060.00 54,360.00
LUNCH 305*2 300.00 302 90,600.00 18,120.00 108,720.00
300.00 302 90,600.00 18,120.00 108,720.00
54,360.00 326,160.00
GRAND TOTAL AMOUNT: 203,610.00 1,221,660.00
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MOA
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Calling Card
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THANK YOU
Prizscilla’s Events & Designs
0917-584-7308
prizscilla@gmail.com
wwww.prizscillaeventsdesigns.com
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