JOB ANALYSIS AND DESIGN

JOB ANALYSIS AND DESIGN

STRATEGY FORMULATION :Strategy is a process by which the company decides how it will compete in the market place. STRATEGY IMPLEMENTATION :Strategy is the way the strategic plan gets carried out in activities of organizational members.

There are five component in the strategy implementation process. Three of which are directly related to the Human Resource management function and one of the which we will discuss today i.e. JOB

KEY TERMS IN THE ANALYSIS AND DESIGN OF WORK ELEMENT :The smallest divisible unit of work, without analysing distinct motions or mental processes. TASK :A collection of elements performed closely in time having a meaningful and identifiable outcome. DUTY :A collection of tasks having a common objective.

KEY TERMS IN THE ANALYSIS AND DESIGN OF WORK

POSITION :A collection of tasks and duties assigned to be performed by a single individual.

JOB :A collection of positions that are similar enough in tasks and duties to share a common job title.

OCCUPATION :A job or collection of jobs found across a number of different organizations.

JOB ANALYSIS

Job analysis refers to the process of getting detailed information about Jobs .

IMPORTANCE OF JOB ANALYSIS TO LINE MANAGER

1.

Managers must have detailed information about all the jobs in their workgroup to understand the work flow process. (Identify the tasks performed, knowledge, skill and ability required to perform them). Managers need to understand the job requirements to make intelligent hiring decisions. (Manager will often interview prospective applicants and recommend who should receive a job offer) Manager is responsible for ensuring that each individual is performing his or her job satisfactorily. (This requires that the manager clearly understand the task required every job.)

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Job Analysis Information

Two types of information are most useful in job analysis
1. Job descriptions. 2. Job specification.

Job Description
A job description is a list of the tasks, duties and responsibilities that the job entails.

Job Specifications
A job specification is a list of knowledge, skills and abilities and other characteristics that an individual must love to perform the job.

Job Analysis a process for obtaining All pertinent job facts

Job Description A statement containing items such as Job title Location Job Summary Duties Machines,tools,equipment Supervision given/Receives working condition hazard

Job Specification A statement of Human qualification necessary to do the job. Usually contains items, like Education Training Judgment Initiative Physical Effort Physical Skills Responsibilities Communication Skills Emotional Characteristic

Job Analysis Method

Identify the Job to be Analysed Develop a job Analysis questionnaire. Collect job Analysis Information

Preparation Of Job Analysis

General Familiarity with organisation and type of work.

Collection of Job Analysis Information

Job Identification

Questionnaire Development
Data Collection Application - Job description Job Spec Job Std Addition to HRIS

Application of Job Analysis Information

JOB DESIGN
Job design is the process of designing the way work will be performed and the tasks that will be required in a given Job.

It refers to changing the tasks or the way work is performed in an existing job.

What is a Good Job

ELEMENTS OF JOB DESIGN

Organisational Element :Organisational element concerned with efficiency. Scientist
like Fredrick Taylor devoted much of their research in finding the best way to design efficient Job.

Environmental Element
This element concerns ability and availability of potential employees and their social expectations.

ELEMENTS OF JOB DESIGN

Behavioral Element :Job designers draw heavily on behavioral research to provide a work environment that help satisfy individuals needs.

People perform there best when placed on jobs that were high on certain dimensions, like

ELEMENTS OF JOB DESIGN

Autonomy - responsibility Variety - use of different skills and abilities

Task identify - doing the whole peace of work Feedback - Information on performance