MANAGEMENT INFORMATION SYSTEM

WHAT IS MIS ?
 MIS is a planned system of collecting processing storing disseminating data in the form of information

It is needed to carry out the function of management.

HOW MIS FUNCTIONS ?

Collect data

Store and process data

Present information to managers

ROLE OF MIS

Accounting management information systems

Financial management information systems

Marketing management information systems

Human resources management information systems

EXAMPLE OF MIS
Quick Easy : MIS is a complete Estimating and Management System for Printing, Packaging, Manufacturing and Services companies. Unity MIS : software is a modern print business system designed to be highly flexible and deliver long-term value. SP- Dami : is an agro-software used as management information system for seed production data management

The Transformation: From Data to Wisdom

y Data is transformed into information
Resources used to organize data into categories x Examples include monthly reports, regional summaries, etc.

y Information is transformed into knowledge

Knowledge is understanding patterns, rules and contexts.

y Knowledge is transformed into wisdom

Collective and individual experience in applying knowledge to solve a problem Wisdom is where, when and how to apply knowledge

A System
Customers Competitors

Input

Process

Output

feedback Suppliers Government

Characteristics of MIS
y Management Information System Support Structured and Semi-structured Decision at the operational and management control levels. y Management Information Systems are generally reporting and control oriented. y MIS rely on existing corporate data and data flows. y MIS generally aid in decision making using past and present data. y MIS are relatively inflexible. y MIS require a lengthy analysis and design process.

Management Levels

Flattening the pyramid

Management Levels
High level (strategic)
Long-range view Planning

Middle level (tactical)

Carry out the plan
x Assemble the material x Hire the resources

Organize and staff

Low level (operational)

Supervisor Directing and controlling

ADVANTAGES
Facilitates planning

Minimizes information overload

MIS Encourages Decentralization

ADVANTAGES
It brings coordination

It makes control easier

MIS assembles , process , stores, retrieves, evaluates , disseminates the information

DISADVANTAGES
Highly sensitive

Difficult to budget

Quality of outputs governed by quality of inputs

DISADVANTAGES
Lack of flexibility to update itself

Effectiveness decreases due to frequent changes in top management

Takes into account only qualitative factors

CASE [Restaurant]
A waiter takes an order at a table. He enters it online. The order is routed to a printer in the appropriate preparation area:  If it is a cold item it will be printed in cold items. If it is a hot item it will be printed in hot item.  A customers meal checks listing(bill) the items ordered & respective prices automatically generates.

Case
This ordering system eliminates The old carbon copies of guest check system Any problem caused by a waiters handwriting When kitchen runs out of stock, it sends out of stock message The message will be displayed on the dining room terminals when the waiter try to order the item. This gives the waiter faster feedback Enables to give better service to customer.

(CASE) ADVANTAGE
Provides quick information to customers Reduce manpower cost Efficient, smooth and easy processing Fast billing

(CASE) DISADVANTAGE
Data base may crash Needs updating time to time

CONCLUTION
MIS intersects technology and business

It helps people to do their jobs in a better , faster and smarter way

MIS helps communication between staffs and management across the organization