OM & OP

SAP TRAINING

STRUCTURE OF SAP
SAP Human Resources Management System is one of the largest modules in the SAP R/3 system which consists of many sub modules like: HR - Human Resource PP - Product Planning PM - Product Management QM - Quality Management SD - Sales & Development FI - Finance CO - Controlling MM - Material Management

ABBREVIATION & DEFINITION

ERP(Product) Enterprise Resource Planning SAP(Brand Name) System Applications Product in Data Processing R/3 Model - The R/3 architecture is comprised of a)Presentation Layer b)Application Layer c)Database Layer RP1 Live Database RQ1 Quality Server/Demo Database Secondment - Secondment is the transfer of a person from their regular organization for temporary assignment elsewhere. Sabbotical Initially means rest from work, when employee takes break for Higher studies or some progressive work.

ORGANIZATIONAL PLAN FLOW

Organizational Planning/Business Planning

Structure

Manpower Planning(MPP)

Org Unit/Business Unit

Position

Relationship

Holders

Vacancies

Joining

Induction

Payroll

Progress Review

Confirmation

Promotion/Transfer

Secondment/Sabbatical/Loaning

Separation

BASIC SAP STRUCTURE (HR)

Enterprise Structure
Org Structure Org Unit(0) Position(S)

Job Level(ZL)

Personal are(Location)

Personal Sub Area(Function)

Personal Structure Enterprise Group Enterprise Subgroup

TECHNICAL TERM
TCODE:- Transaction code Info type:- Units of HRM

HR TRANSACTION CODE

For OM:Display Organizational Plan

PPOM Maintain Organizational Plan PPOS

For PA:For Employee

PB10 InitIal entry of applicant master data PB20 Display applicant master data PB30 Maintain applicant master data PB40 Applicant events YPBA7 Data Transfer (SAP to HURES) PA10 PA20 PA30 PA40 Personnel File Display HR Master Data Maintain HR Master Data Personal Events

For Applicant

FUNCTION OF OM & PA

OM:1) Position Creation 2) Org Chart Manipulation

PA :-

1) Applicant creation 2) Joining 3) Confirmation 4) Transfer i] Interdivision ii] Intradivision 5) Grade Change i] Promotion ii] Fitment 6) Pre Separation 7) Separation 8) Secondment 9) Sabbotical

BUSINESS PLAN LIFE CYCLE :APO

Balance Sheet

Productiom

Accounting

Godown

Sales Modules

POSITION CREATION (OM) :PPOM_OLD

Important Infotype:Create position Staff Assignment

[B] ZO5 -> Job Level [A] 002 -> 1ST Appraiser

Positions

Org Unit

N.B: Position can be of two types sanctioned & unsanctioned, create as per org structure & manpower planning.

PA (ACTION & TCODE) :Applicant creation Prepare for hiring

PB40

Transfer data to HURES(through XI)

YPBA7

Confirmation Transfer Promotion Separation etc

PA40

CONFIRMATION:-

Confirmation

Confirmed

Pre confirmed

Not Confirmed

GRADE CHANGE:-

Grade Change Promotion Demotion Fitment

TRANSFER:Transfer

Intradivisional

Interdivisional

Change of location

IN (active)(in ITC & in ITD)

Position Reassignment

OUT (inactive))(in ITC but not in ITD)

DETAILING TRANSFER :Change of location Documentatio n

Approver ( F & above DMC, G & below EC)

Position IN Reassignment
Approver ( F & above DMC, G & below DM for TM & D) Approver ( CMC)

OUT

Approver ( CMC)

Responsibility
Important fields

HR Admin (run action from from location)

Emp no, date, PA, PSA, New Pos no, Desig, Reason for action, New circle section data, Planned time

HR Admin

HOHR Admin

HOHR Admin

Emp no, date, PA, PSA, New Pos no, Desig, Reason for action, New circle section data, Planned time, functional area

(CHR executes HURES action because ITDs dont have details of the employee with them) Emp no, date, PA, PSA, New Pos no, Desig, Reason for action, New circle section data, Planned time, functional area, vendor code

POINTS TO REMEMBER (PB) :DOJ & DOB VV Imp Medical test result will take DOJ as start date (Prepare for hiring) If there was any prev holder then the msg will come like <previous holder name> ready for hiring but that just for an information. If applicant no not generated means department not mentioned Once generated HR Administrator will get approval request at HO and HURES will be updated.

MUST REMEMBER
Execute asap (within 8 hrs) i.e on time Completeness Accuracy No future action At the time of assigning a position SAP prompt for delimit vacancies, always cancel it.

MUST REMEMBER
Do not maintain Tel no. & email. While filling vacancy never use drop down box always consult org structure using PPOS_OLD Do not start new session while creating applicant Dont keep probation period empty, its an open field thus fill according to the policy.